Visma.net ERP
Cash accounts (CA202000)
This topic gives you information about the elements that you find in this window in Visma.net ERP, such as fields, field values, buttons, and check boxes.
You can use this window to create a new cash account and to view the details of an existing cash account.
You can associate the cash account with the payment methods and entry types to be used with this cash account.
For more information, see: Configure cash accounts - overview
Search line in list window
If you are in the list window, the first line in the table is a search line. Each column has a search field which you can click to search for or filter on specific values and narrow down the displayed table rows. You can search and filter in as many columns as you need to, to only display the results you want to view.
There are two types of search fields:
- White: here you can type a specific search term to display results in this column containing this exact value. If you search on several (partial) words, you can separate them by a space or % and get different results:
space: the result contains the words in any order,
%: the result contains the words in the specific order, and the % functions as a wildcard as well.
- Grey: you can click this to open the column filter pop-up window where you can filter the results for this column.
| Button | Description |
|---|---|
| Actions |
Provides the Change ID menu command, which gives you the ability to change the ID of the currently selected cash account. When you invoke this menu command, the Specify new ID dialogue box opens, where you specify the new cash account identifier in the Cash account field and click OK. |
The top part
You use the elements of this area to provide general settings for a new cash account or view and edit the settings of an existing cash account.
The General information section
| Element | Description |
|---|---|
| Cash account |
The cash account identifier. To create a new cash account, type its code in accordance with the Segment keys (CS202000) window. |
| Active |
A check box that indicates (if selected) that the account is active. |
| Account | The account on the chart of accounts to which this cash account is linked to trace transactions in the General ledger. You can select an account of the needed type from the list of accounts available on the chart of accounts. |
| Subaccount | The subaccount to be used with the account on the chart of accounts to which this cash account is linked. |
| Branch |
The branch to which this cash account belongs. This field is available only if the Multi-branch support check box is selected and enabled in the Enable/disable functionalities (CS100000) window. |
| Currency |
The currency used for the selected account. The field is filled automatically by the system as follows:
|
| Currency rate type | The currency rate type to be used for the cash account. If the field is empty, the system will use a value specified in the Currency management preferences (CM101000) window. |
| IBAN | The IBAN number of the bank account that is associated with this cash account. |
| BIC | The BIC number of the bank account that is associated with this cash account. |
The Settings section
| Element | Description |
|---|---|
| Clearing account | The clearing account to be used for the cash account. |
| Restrict visibility with branch |
A check box that indicates (if selected) that this cash account is visible only to a user signed in to the branch that is associated with this cash account. Note that if visibility of the account is restricted, the documents connected to this account will not be payable in the Process payments (AP50301S) window. This field is available only if the Inter-branch transactions check box is selected and enabled in the Enable/disable functionalities (CS100000) window. |
| Payment message length | The length of the payment message that is associated with this cash account. |
| Bank ID |
The supplier number of the bank associated with this cash account. Note: In Visma.net ERP, banks are defined as suppliers. |
| Upload files manually |
Click this to upload files manually. When you select this account in the Import incoming payments (AR305500) and the Import bank transactions (CA306500) windows, the Upload file button will be active. |
The Settings for reconciliation section
| Element | Description |
|---|---|
| Requires reconciliation | A check box that indicates (if selected) that reconciliations are required for this cash account. |
| Reconciliation number series | The number series to be used to generate reference numbers for reconciliations performed for the cash account. |
| Match bank transactions to batch payments |
A check box that indicates (if selected) that during the processing of the imported bank transactions, the system should search for a match among supplier ledger |
The Settings for AutoPay integration section
| Element | Description |
|---|---|
| Default action bank statements |
For AutoPay inbox (CA50400S), you can choose an action for import of bank statements. You can set the default action here.
|
| Default action incoming payments |
For AutoPay inbox (CA50400S), you can choose an action for import of incoming payments. You can set the default action here.
NOTE:
If you have selected the check box Automatic split of batch payment from customers into payments per customer and choose the action Import from AutoPay, the system will not create a customer payment and match the invoices that are paid. These must be matched manually. Use the column Invoice list under Process incoming payments to get information about which invoices that are paid. If you have selected the check box Automatic split of batch payment from customers into payments per customer and choose the actions Import from AutoPay and match or Import from AutoPay and process, the system will create a customer payment and match the invoices that are paid for that customer. |
| Process incoming payment transaction date |
The date from the AutoPay that will be the transaction date for the imported transactions. In theAutoPay file there are two dates:
Here you can choose which date should be the transaction date, determining the general ledger period. |
The Payment methods tab
This tab contains the list of payment methods defined for this cash account; see the following table for descriptions of the columns of the tab.
This cash account can be the default account for use with any number of payment methods in the Supplier ledger and Customer ledger workspaces, as defined in the Payment methods (CA204000) window. For each payment method used with this account, you can define how the payment reference numbers will be generated in Supplier ledger and Customer ledger.
If the cash account is associated with a payment method that requires specific details for the account, theRemittance settings tab appears.
| Column | Description |
|---|---|
| Payment method | The payment method associated with this cash account. |
| Use for suppliers | A check box that you select to indicate that this method can be used in the Supplier ledger workspace. |
| Default account | A check box that you select to indicate that this is the default payment method for use in Supplier ledger for this branch. |
| Suggest next supplier ledger no |
A check box that means (if selected) that the system automatically generates the next number (as the last number incremented by 1) in the Payment ref. field in the Supplier payments (AP302000) window when a user creates a new payment of this payment method using this cash account. If this option is not selected, the user can enter the next reference number manually; the system will not allow the user to save the payment if the entered reference number has been used before. |
| Last reference number suppliers | The most recently used reference number for the payment of the method when the method is used for this cash account in this branch. Initially, this number incremented by 1 will be used for the first payment made by this method from this cash account in this branch if the Suggest next supplier ledger number check box is selected. |
| Last reference number batches | The most recently used reference number for batch payments. |
| Use for customers | A check box that indicates (if selected) that this method is used in Customer ledger. |
| Default | A check box that indicates (if selected) that this is the default payment method in Customer ledger for this branch. |
| Default for refund | A check box that indicates (if selected) that this payment method is used as the default one for returns made for this cash account in this branch. |
| Suggest next customer ledger no. |
A check box that means (if selected) that the system automatically assigns the next number (as the last number incremented by 1) in the Payment ref. field in the Supplier payments (AP302000) window when a user enters a new payment of this payment method using this cash account. If this option is not selected,you can enter the next reference number manually; the system will not allow the user to save the payment if the entered reference number has been used before. |
| Last reference number customers | The most recently used reference number for the payment made by this method for this cash account when the method is used in this branch. Initially, this number incremented by 1 will be used for the first payment associated with this cash account if the Suggest next customer ledger no check box is selected. |
The Clearing accounts tab
This tab, which is used for only bank cash accounts, provides information about the clearing accounts used to accumulate customer payments and cash before they are actually deposited to the bank account.
| Column | Description |
|---|---|
| Clearing account | The cash account used to record customer payments that will later be deposited to the bank. |
| Payment method |
The payment method of the deposited payment to which this charge rate should be applied. If the field is empty, the charge rate is applied to deposited payments, regardless of their payment method. |
| Charges type | The entry type of bank charges that apply to the deposit. |
| Charge rate | The rate of the specified charges (expressed as a percent of the deposit total). |
The Entry types tab
This tab contains a table showing the valid entry types for this cash account.
| Column | Description |
|---|---|
| Entry type ID | The entry type, selected by its identifier. |
| Disb./receipt | The basic type of cash transaction designated by this entry type: Receipt or Disbursement. |
| Workspace |
The way the entry type is used in the system. For entry types used as charges for outgoing and incoming payments, select CA. |
| Default offset account branch |
The branch to which the default offset account belongs. This field is available only if the Multi-branch support check box is selected and enabled in the Enable/disable functionalities (CS100000) window. |
| Default offset account | The account that is used by default as the offset account for this entry type. |
| Default offset subaccount | The corresponding subaccount. |
| Reclassification account |
The cash account that is used to temporary hold payments that came to the bank account but cannot be entered as valid payments because the customer or supplier is unknown. The parameter is used together with the Use for payments reclassification check box. |
| Business account | The supplier account, if the entry type is used to record transactions that involve a particular supplier, or the customer account, if the entry type is used to record transactions that involve a particular customer. |
| Entry type description | A detailed description of the entry type that is used as a transaction description by default. |
| Use for payments reclassification | A check box that you select if this entry type is used to record unknown payments that need to be reclassified later. |
| Reclassification account override | The account that should be used instead of the reclassification account specified as the default one in the Entry types (CA203000) window. |
| Override offset account branch |
The branch to which the overriding offset account belongs. This field is available only if the Multi-branch support check box is selected and enabled in the Enable/disable functionalities (CS100000) window. |
| Offset account branch override |
The account that should be used as the offset account for this entry type with this cash account instead of the default offset account specified in the Entry types (CA203000) window. We recommend that for the Disbursement type of transaction, you specify an expense account. For the Receipt type of transaction, specify an asset account. |
| Offset subaccount override | The subaccount for this entry type to be used with this cash account instead of the default offset subaccount specified in the Entry types (CA203000) window. |
| VAT zone | The VAT zone to be used by default with this entry type. |
| VAT calculation mode | The VAT calculation mode to be used by default with this entry type: Select one of the following options:
|
The Remittance settings tab
By using this tab, you can specify or view the account remittance information if required by payment methods linked with this account.
This tab appears if at least one of the linked payment methods has the Require remittance information for cash account check box selected in the Payment methods (CA204000) window. The Remittance details table contains the remittance details of the cash account that can be used for the payment method.
The Payment method section
| Column | Description |
|---|---|
| Payment method |
A payment method that is linked to the cash account and has the Require remittance information for cash account check box selected in the of the Payment methods (CA204000) window. Select a payment method to update remittance information for it. |
The Remittance details section
| Column | Description |
|---|---|
| Description |
The element name for the remittance information. |
| Value | The value of the element for the remittance information. |
| ID | The system-generated identifier of the element. |
| Payment method |
The payment method linked with the Remittance information. |
The Signature tab
| Element | Description |
|---|---|
| Name | Enter a name for the signature. |
| Signature |
The file name of the selected image to be uploaded. The file name only appears after you have browsed for the file. |
| Browse | Select a cash account in the Cash account field to activate this button. By clicking this button, the Open pop up window appears. Here you browse for the image to upload, select the image file and then click the Open button. |
| Upload | By clicking this button you upload the image to the system. |
| Drag and drop the image here to upload it |
Drag and drop your image. |
