Entry types (CA203000)

This topic gives you information about the elements that you find in this window in Visma.net ERP, such as fields, field values, buttons, and check boxes.

You use this window to define entry types, which are user-defined types of transactions originating in the Cash management, Supplier ledger, or Customer ledger workspace.

Entry types, which can be receipts or disbursements, provide more details about transactions.
For example: You can set entry types for customer ledger payments, outstanding supplier ledger payments, service charges, and outstanding deposits.
You can assign entry types to cash accounts by using the Cash accounts (CA202000) window.

Column Description
Entry type ID The unique ID for the entry type. An alphanumeric string of up to 10 characters can be used.
Disb./receipt The type of a transaction this entry type is based on: Receipt (money in) or Disbursement (money out).
Entry type description The detailed description for the entry type. The description is used as default description of a transaction.
You can use an alphanumeric string of up to 30 characters.
Workspace The workspace, which defines whether the system creates a document that affects the balance of a customer or a supplier as a result of the transaction or whether balances of general ledger accounts affected only:
  • Cash management:
    The entry type is used for creating cash entry transactions (receipts and disbursements) in the Cash management workspace or recording bank service charges in the Cash management, Customer ledger and Supplier ledger workspaces.
    Such transactions affect the balances of general ledger accounts only.
  • Supplier ledger:
    The entry type is used for creating transactions in the Cash management workspace that result in prepayments (if the transaction is a disbursement) or supplier refunds (if the transaction is a receipt) in the Supplier ledger workspace.
    Supplier ledger entry types are used only in the Cash management workspace.
  • Customer ledger:
    The entry type is used for creating transactions in the Cash management workspace that result in payments (if the transaction is a receipt) or customer refunds (if the transaction is a disbursement) in the Customer ledger workspace.
    Customer ledger entry types are used only in the Cash management workspace.

For the charges that a bank may apply to outgoing and incoming payments, select Cash management.

Business account

The supplier account ID, if the entry type is used to record transactions that affect balances of suppliers (Supplier ledger), or the customer account ID, if the entry type is used to record transactions that affect balances of customers (Customer ledger).

The value is used by default when you create a transaction on the fly.
Default offset account

The general ledger account that is used by default as the offset account for transactions of this entry type.
If this entry type is based on the Disbursement type of transaction, specify an Expense account.
If this type is based on the Receipt type of transaction, select an Asset account.

You need to specify default offset account for entry types that affect balances of general ledger accounts (workspace set to Cash management) only. You can override this account when you enter a transaction in the Cash management workspace.

Do not specify the offset account or subaccount if you use this entry type for recording unknown payments.

Default offset subaccount The subaccount to be used by default for transactions of this entry type.
Reclassification account

The cash account that is used to temporary hold payments that came to the bank account but cannot be entered as valid payments because the customer or supplier is unknown.

The parameter is used together with the Use for payments reclassification check box.

Use for payments reclassification A check box that indicates (if selected) that the entry type is used for recording unknown payments and involved in the payments reclassification process.
Deduct from payment

The check box that indicates (if selected) that the entry type is to be used as bank charges whose amounts are deducted from customer payments on the cash account (and on the bank statements). Clear this check box if the bank records charges as separate transactions on its bank statements.

For details on using entry types as bank charges, see: About the registration of finance charges.

In this table, you can add the cash accounts that are valid with the overridden values.

Button Description
Add all cash accounts Click this to add all active cash accounts to the table.
Column Description
Cash account The number of the cash account connected with the entry type.
Description The description of the cash account
Reclassification account override The reclassification account override on the cash account.
Offset account override The offset account override suggested from the cash account.
Offset subaccount override The offset subaccount override suggested from the cash account.
VAT zone The VAT zone mode connected with the account.
VAT calculation mode The VAT calculation mode connected with the account.

Related reports

About entry types

Related tasks

Create an entry type for disbursements or receipts

Add an entry type to a charge