About the registration of finance charges

To facilitate accounting for the charges applied by each bank for payment processing, you perform the following steps:

1. Review the bank charges applied to your payments by different banks.
   To define the bank charges in the system, you use entry types that function like transaction templates.
   Determine whether you will use the same entry types for all banks or you need separate entry types for each bank.
   Consider creating a naming convention for the entry types.
2. By using the Chart of accounts (GL202500) window, create or designate general ledger accounts of the expense type to be used to track bank charges.
   You will specify these accounts as offset accounts when you create entry types.
   Depending on your company's policies, you can use one account and multiple specific subaccounts for tracking the charges from all banks, or you can use multiple accounts and subaccounts.
3. Create the needed entry types by using the Entry types (CA203000) window.
   For more information, see: Add an entry type to a charge
4. Make sure that for each bank that charges your company for payment processing, cash accounts have been configured in the Cash accounts (CA202000) window.
5. Associate the created entry types with the bank accounts by using the Entry types tab of the Cash accounts (CA202000) window.
   For more information, see: Create a cash account

After the configuration is completed, you can use the created entry types to record bank charges for payments made by using the payment methods allowed for bank accounts. (Allowed payment methods are listed on the Payment methods tab of the Cash accounts (CA202000) window.)

Once the finance charges are configured, their amounts can be recorded on each payment that passes through the financial institution.

In the Supplier ledger workspace, you can add bank charges to payments by using the Finance charges tab in the following windows:

• Supplier payments (AP302000): To add charges to supplier ledger payments

Finance charges cannot be specified for refunds and debit adjustments.
To add finance charges to a prepayment, specify them on the payment that pays the prepayment request.

For each payment in the Supplier ledger workspace, in the top part of the respective window, you can view the original amount of the document and the total amount of finance charges.

In the Customer ledger workspace, you can add charges to customer payments by using the Finance charges tab of the following windows:

• Customer payments (AR302000): To add charges to customer payments and prepayments
• Cash sales (AR304000): To add charges to cash sales

For each payment in the Customer ledger workspace (in the respective window), you can view the original amount of the document, the total amount of finance charges, and the total amount of charges that the financial institution deducted from or applied to the payment amount.

Even if the specific finance charges were deducted from the customer payment, in either window, the original payment amount is shown, so that you can apply it to customer documents.

In the Cash management workspace, you can add charges to fund transfers and deposits in the following windows:

• Funds transfers (CA301000): To add expenses to fund transfers by using the Add expense button in the table toolbar of the window
• Bank deposits (CA305000): To add charges to bank deposits by using the Charges tab of the window

For each bank deposit, in the top part of the respective window, you can view the deposit original amount, the total amount of finance charges, and the total amount of the deposit.

For the funds transfers, you can view the transfer amount (in the top part) and the list of finance charges to be applied in the table of the respective window.

On the release of each document with charges, the system generates a batch of transactions.
You can view the batch for a document by clicking the batch reference number, which is displayed on the Financial details tab of the window that was used to create the document.
(These windows are described in the previous section.)
The reference number of the batch generated for a funds transfer is displayed in the top part of the Funds transfers (CA301000) window.