Funds transfers (CA301000)

If you are in the list window, the first line in the table is a search line. Each column has a search field which you can click to search for or filter on specific values and narrow down the displayed table rows. You can search and filter in as many columns as you need to, to only display the results you want to view.

There are two types of search fields:

• White: here you can type a specific search term to display results in this column containing this exact value. If you search on several (partial) words, you can separate them by a space or % and get different results:

  • space: the result contains the words in any order,

  • %: the result contains the words in the specific order, and the % functions as a wildcard as well.

• Grey: you can click this to open the column filter pop-up window where you can filter the results for this column.

By using the elements in this area, you can specify all the parameters of a funds transfer, including source and destination accounts, currencies, and dates.

The Source account section

Element	Description
Account	The account from which the funds are transferred.
Transfer date	The date of the transaction.
Cleared	A check box that indicates (if selected) that this transaction has been cleared.
Currency	The currency of denomination for the source cash account.
Document ref.	The reference number of the transfer in the bank.
Amount	The amount of the transaction in the specified currency.
Batch number	The identification number of the batch that updates the source and cash-in-transit accounts.
Clear date	The date when the transaction was cleared in the process of reconciliation.
General ledger balance	A read-only field displaying the balance of the source account recorded in the General ledger for the financial period that includes the transfer date.
Available balance	A read-only field displaying the balance of the cash account calculated in accordance with the options selected in the Receipts to add to available balances and Disbursements to deduct from available balances sections in the Cash management preferences (CA101000) window.
Base currency amount	The amount of the transfer in the base currency. If the source account is denominated to a foreign currency, the default exchange rate associated with the account is used. You can specify another rate by using the currency controls.

The Destination account section

Element	Description
Account	The account to which the funds are transferred.
Receipt date	The date of the transfer receipt.
Cleared	A check box that indicates (if selected) that this transaction is cleared.
Currency	The currency of denomination for the destination account.
Document ref.	The reference number of the transfer in the bank or other financial entity.
Amount	The amount of the transaction in the currency of the destination account.
Batch number	The identification number of the batch that creates related journal entries to update the cash-in-transit and destination accounts.
Clear date	The date when the transaction was cleared in the process of reconciliation.
General ledger Balance	The balance of the target account, as recorded in the General ledger.
Available balance	The actual balance of the target account.
Base currency amount	The amount of the transaction in the base currency. You can specify another exchange rate by using the currency controls.

The table displays the list of cash adjustments that contain the transfer-related charges and expenses.
To add an additional charge, click Add expense.
You can edit the charges as cash transactions of the Cash entry type in the Cash account details (CA303000) window.

Upon release of the adjustment, a separate batch will be created for each line added to the table.

The Quick transaction dialog box

This dialog box opens when you click one of the following:

• Add expense in the Funds transfers (CA301000) window
• Create adjustment in the Reconciliation statements (CA302000) window
• Create transaction in the Cash account details (CA303000) window

By using the dialog box, which includes the following elements, you can quickly add cash transactions of any entry type. Note: In the Funds transfers window, you can add cash transactions with only an entry type that has Module set to CA.

Element	Description
Cash account	The cash account to be updated by this transaction.
Entry type	The user-defined type of cash transaction.
Doc. date	The date of the transaction.
Fin. period	The financial period to which the transaction is posted.
Currency	A read-only column that shows the currency of the cash account.
Document ref.	The reference number of the corresponding external document.
Amount	The amount of the transaction in the specified currency.
Description	A detailed description of the transaction. The field is filled by default with the description of selected entry type.
Status	The status of the transaction.
Cleared	A check box that you select to indicate that this transaction has been cleared.
Offset account	The general ledger account that is used by default as the offset account for transactions. The field is displayed if the entry type is set to Cash management.
Offset subaccount	The offset subaccount used with the account selected.
Save (button)	Creates a transaction with the specified details and closes the dialog box.
Cancel (button)	Clears the dialog box elements and closes it without saving the transaction.