Transactions (CA304000)

• Release:
  Releases the selected transaction and creates a batch.
• Reverse:
  Generates a reversing transaction for the currently open transaction and displays its details in the window.
  
  Transactions of the Cash entry type only can be reversed.

• Activities:
  Opens the Activities maintenance pop-up window

• On hold:
  The transaction is on hold and can be edited.
  Deselect the Hold check box when you finish editing, and the transaction status changes to Balanced.
  
• Balanced:
  The transaction is balanced and ready to be released.
  To change the status of a transaction to Balanced, deselect the Hold check box when you finish editing it.
• Released:
  The transaction has been released and the respective batch has been created.
  Note: The Automatically post to the general ledger on release check box in the Cash management preferences (CA101000) window determines whether the batch will automatically be posted to the general ledger.

A check box that, if selected, indicates that the transaction is on hold, which means it may be edited but cannot be released.
You can deselect the Hold check box if the transaction is balanced.

If this check box is deselected, the transaction status changes to Balanced.

The amount corresponding to the Currency field, and the name of the field is only visible if you hover over the field.

By clicking the field, the Rate selection dialog box opens. See description below.

When you click View base the following happens:

• In the Balance (original currency) column, the amounts will be converted to your base currency.
• In the Currency column, the text will be displayed as your base currency.

Click View currency again to return to the original view.

The user-defined transaction type.

Select the appropriate type from the list of entry types defined for the selected cash account.

The basic type of the transaction:

• Receipt
• Disbursement

The number of cash entries which are created by reversing the current cash entry.

This field is visible when the cash transaction is reversed on the original entry.

The field shows the ID of the cash entry that was reversed by the current cash entry.

This field is visible when the cash transaction is reversed on the reversed entry.

The document total that is subjected to VAT.

The VAT taxable amount will be displayed in this field only if the Include in VAT taxable total check box is selected for the applicable tax in the VAT (TX205000) window. If the check box is deselected, this field will be empty.

If the document contains multiple transactions with different taxes applied and each of the applied taxes has this check box selected, the taxable amount calculated for each line of the document will be added to the VAT taxable total field of the document.

This field is available only if the VAT reporting check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

The document total that is exempt from VAT.

This total is calculated as the taxable amount for the VAT with the Include in VAT exempt total check box selected in the VAT (TX205000) window.

This field is available only if the VAT reporting check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

The total amount of VAT paid in the document.

If a used VAT has been applied to the document, the used VAT amount is not included in the VAT total amount.

You can view the used VAT details on the VAT details tab of the current window.

The control total of the transaction.

A user enters this amount manually.

This amount should be equal to the sum of amounts of all detail lines of the transaction.

This field is available only if the Validate control totals on entry check box is selected in the Cash management preferences (CA101000) window.

The VAT amount to be paid for the document.
A user enters this amount manually.

This field is available only if the Validate VAT totals on entry check box is selected in the Cash management preferences (CA101000) window.

To use the validation function, you must have the Net/gross entry mode check box selected and enabled in the Enable/disable functionalities (CS100000) window.

The project with which the item is associated. Or, the non-project code, if the item is not intended for any project. The non-project code is specified in the Project accounting preferences (PM101000) ) window.

This column is available only if the Project accounting check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

The particular task of the project with which this transaction is associated.

This column is available only if the Project accounting check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

A check box that indicates (if selected) that this transaction is non-invoiceable in the project.

This column is available only if the Project accounting check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

The percent of deduction that applies to the VAT amount paid to the supplier for specific purchases.

This field is available only if the VAT reporting check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

The percentage that is deducted from the VAT amount paid to the supplier for specific purchases.

This field is available only if the VAT reporting check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

A Pending VAT (sometimes called a suspended VAT) is applied to those documents whose VAT amounts should be recognized later than the document has been released.

Once a document to the pending VAT is released, the system records its VAT amount to an intermediate account (such as the Pending VAT payable account or the Pending VAT claimable subaccount, where the VAT amount is kept until you initiate the process of recognizing the VAT).

Suspended VAT information is not added to the VAT report until the taxes are recognised.

A check box that indicates (if selected) that this value-added VAT has a zero rate, and is used to calculate a document subtotal that is actually exempt from VAT.

The calculated amount will be displayed in the VAT exempt total field in the documents (such as invoices).

Only available for VAT type VAT.

A check box that indicates (if selected) that the VAT on documents will be calculated only for statistical purposes. Or, will be reported only, but not actually paid.

Only available for VAT type VAT.

A check box that indicates (if selected) that this is a reverse VAT.

A reverse VAT is a type of VAT used in some countries of the European Union (EU).

When this type of VAT is applied to a company that supplies goods or services to other EU countries, the liability of the reporting VAT is reversed and goes to the customer rather than to the supplier.

Only available for VAT type VAT.

The types of VAT:

• Sales
• Use
• VAT
• Withholding