Quickly record cash entry task

To quickly record a cash transaction, you use the Quick transaction dialog box. You can invoke the dialog box in one of the following ways:

• By clicking the Create transaction button in the table toolbar of the Cash account details (CA303000) window.
• By clicking the Add expense button in the table toolbar of the Funds transfers (CA301000) window when you are recording a funds transfer.
• By clicking the Create adjustment button in the table toolbar of the Reconciliation statements (CA302000) window when you are performing the bank reconciliation of the cash account.

1. Invoke the Quick transaction dialog box.
2. In the Entry type field, select the entry type from the list of entry types defined for the cash account selected in the window from which you invoked the dialog box.
3. In the Document date field, check the date of the cash transaction, and change it if necessary.

   By default, the current date is selected in the field, but you can select another date.
   The Financial period field is filled in automatically based on the transaction date. After you have selected the transaction date, you can change the financial period of the transaction, if needed.

4. In the Document ref. field, enter the document reference number that meets your internal requirements.

   This step is optional if the Require document ref. no. on entry check box is cleared in the Cash management preferences (CA101000) window.

5. If you have selected an entry type set to Cash management, do the following:
   1. Check the Offset account column; by default, the system fills in the column with the offset account specified for the selected entry type, but you can change the default account if necessary.

      If the Subaccounts functionality is enabled in the Enable/disable functionalities (CS100000) window and subaccounts are configured in the system, the Offset subaccount column is available, and it is filled automatically based on the offset subaccount specified for the selected entry type.

   2. Prepare the cash transaction for further processing as follows:
      • To save the cash transaction with the On hold status, make sure the Hold check box is selected.
      • To save the cash transaction with the Balanced status, make sure the Hold check box is cleared.
6. If you have selected an entry type set to Supplier ledger or Customer ledger, do the following:
   1. In the Business account field, select the account of the supplier or the customer used for the transaction.
   2. In the Location field, check the supplier or customer location, and change it if necessary.
   3. In the Payment method field, check the method of payment. You can change it if multiple payment methods can be accepted.
      
      Payment methods have to be created in the Payment methods (CA204000) window to process cash transactions of the Supplier ledger and Customer ledger workspaces.
7. In the Amount column, enter the total amount for all units or items.
8. Optional: In the Description field, enter a brief description of the transaction.
9. If this transaction has been cleared, select the Cleared check box.
10. Click , and close the Quick transaction dialog box.

After you have saved a cash transaction, you can edit the created transaction, or release it if it is balanced, in the workspace specified for the entry type you selected.
Also, you can release a particular or multiple balanced cash transactions in the Cash account details (CA303000) window.