Bank deposits (CA305000)

This topic gives you information about the elements that you find in this window in Visma Net, such as fields, field values, buttons, and check boxes.

You use this window to create and void deposits, and to select existing deposits and view or edit their information.
Only payments recorded to clearing accounts associated with a bank account can be included in a deposit.

You can add information about bank charges that apply to a deposit by using the Charges tab.
Multiple charges to the same deposit can be shown as a separate transactions in a batch if the Separate charges check box (on the Financial details tab of this window) is selected for the deposit. If the check box is cleared, the charge amount is deducted from the batch amount.

If you are in the list window, the first line in the table is a search line. Each column has a search field which you can click to search for or filter on specific values and narrow down the displayed table rows. You can search and filter in as many columns as you need to, to only display the results you want to view.

There are two types of search fields:

  • White: here you can type a specific search term to display results in this column containing this exact value. If you search on several (partial) words, you can separate them by a space or % and get different results:

    • space: the result contains the words in any order,

    • %: the result contains the words in the specific order, and the % functions as a wildcard as well.

  • Grey: you can click this to open the column filter pop-up window where you can filter the results for this column.
Button Description
Release Releases the selected deposit.
Void Navigates to the Journal transactions (GL301000) window, where you can view the details of the batch.
Reports Includes the following menu command, which you can click for quick access to the report:

Print deposit slip: Navigates to the Deposit slip (CA656500) report.

This area holds summary information about the deposit. The elements of this area are described in the following table.

Element Description
Trans. type The type of deposit. The available types are Deposit and Void deposit.
Ref. no. The unique identifier assigned to the deposit in accordance with the number series, which is specified in the (Cash management preferences (CA101000) window.
Status The status of the deposit, which is automatically assigned by the system.
The available values are On hold, Balanced, and Released.
Hold A check box that indicates (if selected) that the deposit is on hold, which means it may be edited but cannot be released.
You can clear the Hold check box for a balanced deposit only.
Deposit date The date of the deposit.
Period The financial period to which the deposit should be posted.
Cash account The cash account (usually a bank account) to which the deposit will be posted.
Currency The currency of the deposit.
Document ref. The external reference number of the deposit.
Cash drop account The cash account (usually a Cash on hand account) from which you want to also deposit some amount on the bank account.
Cash drop amount The total amount of cash to be deposited through this deposit.
Description A detailed description of the deposit.
Deposit total The line total amount of the deposit.
Charge total The total amount of any charges that apply to the deposit.
Total amount The total amount of the deposit, including the cash amount minus the charge total amount.
Control total The control total of the deposit, which should be equal to the Total amount.

This tab contains the list of payments that have been included in the deposit. To include a payment in the deposit, use the Add payment button.

Column Description
Doc. module The workspace of origin, Customer ledger or Supplier ledger, for the payment.
Type The type of the payment included in the deposit.
Ref. no. The reference number of the payment.
Customer/supplier The customer or supplier, by its ID, whose payment is included in the deposit.
Account name The name of the customer or supplier whose payment is included in the deposit.
Location The location of the customer associated with the payment.
Account A clearing cash account associated with the bank account.
Currency The currency of the payment.
Deposit amount The amount of the payment to be deposited.
Payment method The payment method used to record the payment.
Status The status of the payment, which is one of the following options: On hold, Balanced, or Released.
Payment ref. The external reference number of the payment.
Payment date The date of the payment.
Charge type The entry type of the charges that apply to the payment included in the deposit.
An entry type is a type of entered cash transaction that your site uses to classify the transactions for appropriate processing.
Original amount The original amount of the payment.
Element Description
Clearing account The clearing cash account where unknown payments were recorded.
Payment method The payment method used for recording unknown payments.
Start date The start date of the time period for which you want to view payments.
End date The end date of the time period for which you want to view payments.
The table has the following elements
Doc. workspace The workspace of origin, Customer ledgeror Supplier ledger, for the payment.
Type The type of the payment, which is one of the following options: Payment, Credit note, Prepayment, or Customer refund.
Ref. no. The reference number of the payment as assigned by the system.
Customer/supplier The customer or supplier, by its ID, specified on the payment document.
Account name The name of the customer or supplier specified on the payment document.
Location The location of the customer associated with the payment.
Payment ref. The reference number of the payment as specified by the customer.
Payment date The date of the payment.
Currency The currency of the payment.
Payment amount The amount of the payment.
Cash account The cash account to hold the payment.
Description The description of the cash account.
Payment method The payment method used by the customer for the payment.
Charge amount The amount of the charges.
Gross payment amount The gross amount of the payment.
Add and close (buttons) Adds the selected payments to the deposit and closes the dialog box.
Cancel (buttons) Discards the selections made on the dialog box and closes the dialog box.

This tab contains the list (in a tabular format) of charges that apply to the deposit.

Column Description
Charge The entry type of the bank charges that apply to the deposit. The entry types can be configured in the Entry types (CA203000) window.
Payment method The payment method of the deposited payment to which this charge rate should be applied. If the field is empty, the charge rate is applied to deposited payments, regardless of their payment method.
Charge rate The rate of the bank charges.
Chargeable amount The amount to be used as a base for the charges.
Charge amount The amount of the charges.
Account The expense account to which the charges are recorded.
Clearing subaccount The subaccount to be used with the expense account.

This tab contains the reference to the batch that posts the transactions associated with the deposit, the deposit's owner and work group, and the information about whether the deposit was cleared with the bank statement.

Element Description
Batch number The number of the batch generated to implement the cash transaction. By clicking the number, you can navigate to the Journal transactions (GL301000) window, where you can view batch details.
Work group The work group to which the deposit is assigned for processing. Select a work group from the company tree.
Owner The owner of the deposit, which is the employee who controls the processing. Select an owner from the list of employees.
Clear date The date when the deposit has been cleared with the bank reconciliation statement.
Cleared A check box that indicates (if selected) that the deposit was cleared with the bank.
Separate charges A check box that indicates (if selected) that the charges for the deposit will be specified by a separate transaction. If the check box is not selected, charges will be deducted from the deposit amount.

Related concepts

About the registration of finance charges

Related reports

Deposit slip (CA656500)