Process splitting

In the Reclassify transactions (GL506000) window, to process splitting of a transaction, you need to add new lines that represent the journal entries to which a part of the original journal entry amount will be split. A part of the amount can be transferred to another account, subaccount, or branch (or more than one of these).

You first click the journal entry to be split and then click Split in the window toolbar. The system adds a new entry under the original one. The original entry has the icon, and each new line added during the split process has the icon. The original entry and each new entry are highlighted in bold during the process of splitting the transaction.

Multiple new entries can be added to split the original entry. In each new row and in the original one, you modify the values in any of the following columns:

• To account: The transaction amount will be moved from the originally specified general ledger account (Account) to the account you specify in this column.
• To subaccount: The transaction amount will be moved from the originally specified subaccount (Subaccount) to the subaccount you specify in this column.
• This column is available only if the Subaccounts functionality is enabled in the Enable/disable functionalities (CS100000) window.
• To branch: The transaction amount will be moved from the originally specified branch to the general ledger account or subaccount of the branch you specify in this column.

This column is available only if the Multi-branch support functionality is enabled in the Enable/disable functionalities (CS100000) window.

By default, these columns contain the values of the original journal entry. For new lines of the splitting group, these columns contain values of the original journal entry even if you have changed any of these values of the original entry.

For each new entry, in the New amount column, you specify the amount to be transferred from the original entry to a new one. For the original entry, in this column, the system calculates the remaining amount based on the new amounts of new entries. The total amount of new entries cannot be more than the amount of the original entry.

Negative values can be specified in the New amount column for the new entries. The negative amounts are highlighted in red and increase the amount of the original entry.

To edit the date and description of a transaction, you need to enter new parameters in the New tran. date and New transaction description fields, respectively. If you edit the date, the new date has to be within the financial period of the original transaction.

The transaction is ready for splitting if the check box is selected in the Selected column for the original entry and all the related new entries. The systems selects this check box for each new entry when you have changed a value in the To account, To subaccount, or To branch column and have specified the amount to be moved to the new entry in the New amount columns.

The systems selects this check box for the original entry when you have changed a value in the To account, To subaccount, or To branch column or the amount has been adjusted according to the changes made for amounts of the new lines.