Visma Net

Reclassify transactions (GL506000)

This topic gives you information about the elements that you find in this window in Visma Net, such as fields, field values, buttons, and check boxes.

In this window, you can initiate the reclassification process of the selected transactions.
You can load the needed transactions by specifying the required selection criteria in the Load transactions dialog box (which you open by clicking Load in the window toolbar), or the transactions already appear in the list if the system has navigated to this window from the Account details (GL404000) or Journal transactions (GL301000) window.

A transaction is available for reclassification (the system selects the check box in the row of transaction) once you have modified any of the required parameters in its row.

You can change the required parameters for each selected transaction manually by modifying settings as needed in each row, or initiate the system to change them at once by using the Find and replace dialog box (which you open by clicking Replace in the window toolbar).
For details, see: About reclassifying general ledger transactions.

The window toolbar

Button	Description
Load	Opens the Load transactions dialog box. In this dialog box, you can specify the selection criteria to load the required list of transactions to the window.
Replace	Opens the Find and replace dialog box. In this dialog box, you can specify the original and reclassification parameters for the transactions. This replacement will be applied to the bulk of transactions that match the specified original parameters.
Split	Inserts a row under the one you have selected, in which you can specify the parameters to be used when the system splits the transaction. This button is available only if you have clicked the row of an entry to be split in the table of the window.
Process	Initiates the reclassification process, which generates the reclassification batch.

The Load transactions dialog box

Element	Description
Branch	The branch to which the transaction was posted. This field is available only if the Multi-branch support functionality is enabled in the Enable/disable functionalities (CS100000) window.
From account	The first account in the range of accounts. For a transaction to be uploaded to the window, its account must be within the specified range of accounts.
To account	The last account in the range of accounts. For a transaction to be uploaded to the window, its account must be within the specified range of accounts.
From subaccount	The first subaccount in the range of subaccounts. For a transaction to be uploaded to the window, its subaccount must be within the specified range of subaccounts. This field is available only if the Subaccounts functionality is enabled in the Enable/disable functionalities (CS100000) window.
To subaccount	The last subaccount in the range of subaccounts. For a transaction to be uploaded to the window, its subaccount must be within the specified range of subaccounts. This field is available only if the Subaccounts functionality is enabled in the Enable/disable functionalities (CS100000) window.
From period	The first financial period in the range of periods. For a transaction to be uploaded to the window, its period must be within the specified range of periods.
To period	The last financial period in the range of periods. For a transaction to be uploaded to the window, its period must be within the specified range of periods.
From date	The first date in the range of dates. For a transaction to be uploaded to the window, its date must be within the specified date range.
To date	The last date in the range of dates. For a transaction to be uploaded to the window, its date must be within the specified date range.
Workspace	The workspace where the transaction originated. If you select a workspace, a transaction will be uploaded to the window only if it originated in this workspace.
Batch no.	The number of the batch.
Ref. no.	The reference number of a document in a batch (if any).
Customer/supplier	The customer or a supplier specified in the transaction. If you select a customer or supplier, a transaction will be uploaded to the window only if it is specified in the transaction.
Max. number of transactions	The maximum number of the records to be selected from the database. The default value is 999. The system selects 999 records from the database that matches the criteria, applies additional filters, if needed, and displays the list of records.
Load	A button that closes the dialog box and loads transactions that match the specified criteria. New transactions are added to the list of existing transactions (if any).
Reload	A button that closes the dialog box and loads transactions that match the specified criteria. Any existing transactions listed in the window are removed, and new transactions that match the specified criteria appear.
Cancel	A button that closes the dialog box and ignores any specified criteria.

The Find and replace dialog box

In this dialog box, which opens when you click Replace in the window toolbar, you can specify the parameters for mass updating of the rows listed in the window.

Element	Description
Find
Branch	The branch of the original transaction. This field is available only if the Multi-branch support functionality is enabled in the Enable/disable functionalities (CS100000) window.
Account	The account specified in the original transaction.
Subaccount	The subaccount specified in the original transaction. This field is available only if the Subaccounts functionality is enabled in the Enable/disable functionalities (CS100000) window.
Date	The date of the original transaction.
Post period	The financial period to which the original transaction was posted.
Transaction description	The description of the original transaction. The system searches for the exact string that you enter in this field. To find transactions with no descriptions, enter two quotation marks in this field. You can use the wild card characters (* or ?) to perform flexible search.
Replace with
Branch	The branch which should be specified in the reclassification transaction. This field is available only if the Multi-branch support functionality is enabled in the Enable/disable functionalities (CS100000) window.
Account	The account that should be specified in the reclassification transaction.
Subaccount	The subaccount that should be specified in the reclassification transaction. This field is available only if the Subaccounts functionality is enabled in the Enable/disable functionalities (CS100000) window.
Date	The date to which the reclassification transaction should be posted.
Transaction description	The description of the reclassification transaction. To replace the description of the original transaction with the empty description in the reclassification transaction, enter the quotes in this field.
Replace	Initiates the process of replacing the original parameters with the specified reclassification parameters in the rows of the current window.
Cancel	Closes the dialog box and ignores any specified parameters.

The table

The table contains the list of journal transactions that you can reclassify or split.

You can either change the required parameters in each selected transaction manually or change the same parameters in a group of transaction by using the find and replace functionality (the Replace button in the window toolbar). To split a transaction, you click the transaction, click the Split button in the window toolbar, and change the required parameters in the new line manually.


Column	Description
Arrow icon	The arrow icon that identifies the new entry that has been added in the process of splitting the selected journal entry. Select the original entry to be split or the new entry that has been added in the process of splitting the selected journal entry. This column appears only if you have split the selected journal entry.
Reclass. batch number	The number of the generated reclassification batch. This column appears once the selected journal entry has been reclassified split and processed.
To branch	The branch of the reclassified transaction. This field is available for editing. If you change this parameter, the system selects the check box to indicate that this transaction will be reclassified. This column is available only if the Multi-branch support functionality is enabled in the Enable/disable functionalities (CS100000) window.
To account	The account of the reclassified or split transaction. This field is available for editing. If you change this parameter, the system selects the check box to indicate that this transaction will be reclassified.
Description	The description of the account specified in the original transaction.
To subaccount	The subaccount of the reclassified or split transaction. This field is available for editing. If you change this parameter, the system selects the check box to indicate that this transaction will be reclassified or split. This field is available only if the Subaccounts functionality is enabled in the Enable/disable functionalities (CS100000) window.
New trans. date	The date of the reclassified or split transaction. This column is available for editing. For the lines of the split transaction, this column is available for editing if the branch, account, or subaccount (if applicable) has been changed in the To branch, To account, or To subaccount columns.
New transaction description	A description of the reclassified or split transaction. You can enter an appropriate description. This field is available for editing. For the lines of the split transaction, this column is available for editing if the branch, account, or subaccount (if applicable) has been changed in the the To branch, To account, or To subaccount columns.
New amount	This column appears when you click Split for the selected journal entry and is available for editing only for the new lines that have been added when splitting the selected journal entry. The remaining amount that can be split from the original journal entry or the amount to be transferred from the original entry to a new entry (for a new line). For the new entries, either positive or negative values can be specified in this column. Positive amounts will decrease the amount of the original entry. Negative amounts, which are highlighted in red, will increase the amount of the original entry.
Debit amount (currency)	The debit amount of the original transaction is shown in the foreign currency. This column is not available for editing.
Credit amount (currency)	The credit amount of the original transaction is shown in the foreign currency. This column is not available for editing.
Currency	The currency of the original transaction. This column is not available for editing.
Debit amount	The debit amount of the original transaction in the base currency. This column is not available for editing.
Credit amount	The credit amount of the original transaction in the base currency. This column is not available for editing.
Branch	The branch of the original transaction. This field is not available for editing. This column is available only if the Multi-branch support functionality is enabled in the Enable/disable functionalities (CS100000) window.
Account	The account of the original transaction. This field is not available for editing.
Description	The description of the account specified in the original transaction. This field is not available for editing.
Subaccount	The subaccount of the original transaction. This field is not available for editing. This field is available only if the Subaccounts functionality is enabled in the Enable/disable functionalities (CS100000) window.
Transaction date	The date of the original transaction. This field is not available for editing.
Post period	The financial period of the original transaction. This field is not available for editing.
Transaction date	The description of the original transaction. This field is not available for editing.

Parent topic:
General ledger windows - overview