Manage non-stock items - overview

Visma Net supports the following types of non-stock items:

• Non-stock item: A general type of non-stock item generally bought for internal needs orfor using in sales but not for selling separately
• Labour: A non-stock item mostly used as a source of general ledger accounts for recordingsales of labour
• Service: A non-stock item to designate service fees
• Charge: A non-stock item that represents specific type of charges
• Expense: A non-stock item that represents specific type of expense

You can maintain information about non-stock items and their properties by using the Non-stock items (IN202000) window available in the Customer ledger and Supplier ledger workspaces.The listbelow describes some of the settings that you can provide for a non-stock item by using thiswindow:

• Item ID:
  Every non-stock item is assigned a unique identifier based on theINVENTORY segmented key.

  You can configure item IDs by specifying settings forthe INVENTORY segmented key in the Segment keys (CS202000) window.
  For the key, you can define how many segments it is to have, what valuesmay be used, whether these values should be validated, and whether auto-numbering should beused in one of the segments.

  If required, you can change the ID for any non-stock itemmanually by using the Non-stock items (IN202000) window.

• Units of measure:
  For each non-stock item, you can select the unit of measure (UoM)used as base unit for the item and specify conversion rules for them and for other UoMs usedfor the item.
  You can select UoMs from the list of those available for the item class or typenew UoMs manually.
  Note that every conversion rule is specified with respect to the UoM chosenas the item's base unit.
• General ledger accounts and subaccounts:
  The general ledger accounts and subaccountsused for non-stock items are limited to sales accounts, and expense accounts.
  Correspondingsubaccounts are used to detail records within each account.

  The default expense subaccountis generated according to the rule specified in the Combine expense sub.from field inthe Supplier ledger preferences (AP101000) window, and the default sales subaccount isspecified in the Combine sales sub.from field in the Customer ledger preferences (AR101000) window.

• Valuation method:
  Only the standard cost method applies to non-stock items.
• Price information:
  For non-stock items of all types, you can specify price classesand assign prices that become effective on specific dates.
• Attributes:
  You can track additional information for non-stock items by using theattributes functionality.

Non-stock items of the Labour type are processed in the system differently fromnon-stock items of other types.
They are used as a source of general ledger accounts fortransactions that the system generates as a result of contract and project invoicing.
For labouritems, you can track costs, define prices, and maintain the price lists.
For more information,see: About labour items.

To make it possible to enter the non-stock item cost and use it in the non-stock item pricecalculation, Visma Netenables you to maintain standard costs for non-stock items.

The standard costs are determined outside of the system by cost experts, and the values shouldinclude some of the indirect and direct costs allocated.
You can specify the standard cost for anon-stock item as a pending cost by using the Price/cost information tab of the Non-stock items (IN202000) window.
Along with the pending cost, you can specify a date when the cost willbecome effective.Standard costs are defined with respect to the base unit of the stock item.

If you want to update standard costs for non-stock items, use the Price/costinformation tab of the window: Enter a pending cost and the date for the new cost and selectthe Update cost action.The system displays only the last cost and current cost.
Thehistorical costs that were effective before the last cost are not stored in the database.

You can maintain default prices for non-stock items and specify them for the base units in thebase currency.
You can enter default prices individually for each non-stock item by using the Non-stock items (IN202000) window and update them at any time on a per-item basis.
Default prices have noexpiration dates and cannot be specified as based on item quantity.
For more information, see:About default prices.