Enter a cash sale

You can use a cash sale document to record an invoice that is fully paid at the time of its creation.
You create a cash sale document by using the Cash sales (AR304000) window. When the cash sale document is released, a batch is created.

1. Go to the Cash sales (AR304000) window.
2. Click .
3. In the Type field of the The top part, select Cash sale.
4. In the Application date field, select the date of the cash sale document.

   By default, the current date is selected in the field, but you can select another date.
   The Application period field will be filled out automatically, based on the selected document date.

5. In the Customer field, select the customer.
6. Check the customer location and change it if needed.
7. In the Payment method field, check the customer's default payment method.
   The cash sale must be paid by a method based on cash, check, or credit card.
8. Make sure the document currency matches the currency of the customer payment.

   The currency may be overridden only if the Allow currency override check box is selected for the customer in the Customers (AR303000) window.

9. In the Payment ref. field, enter the reference number of the customer payment.
10. Optional: Enter a description of the cash sale.
11. In the columns of the Document details tab, enter the details of the cash sale document, following the instructions below for each line (transaction):
    1. Click .
    2. Optional: In the Item ID column, enter the item ID of the particular non-stock item or service paid for by the customer.
    3. Optional: Enter the description of the transaction.
    4. Optional: Enter the quantity of the item or service.
    5. Optional: In the UoM column, enter the unit of measure used with the quantity.
    6. Optional: In the Unit price column, enter the price per unit.
    7. In the Ext. price column, enter the sale amount if the amount has not been filled in automatically (as it is when you have specified the quantity and the unit price).
    8. Optional: To offer the customer a discount on this item or service, in the Discount column, enter the discount percentage.
       The system calculates the discount amount automatically as the extended price of the item multiplied by the discount percentage.
    9. Check the Amount column, which displays the total for the line item (calculated by deducting the discount amount from the extended price).
    10. Check the Account column and change it if needed.
    11. Make sure the Subaccount column, which the system fills in, in accordance with the rule in the Combine sales Sub. from field of the Customer ledger preferences (AR101000) window, has the value you want, and change it if necessary.
    12. Optional: Select the Commissionable check box if commission is paid on the line amount.
    13. Make sure the correct salesperson is specified, and select another salesperson if needed.
    14. Optional: In the Deferral code column, select the deferral code defined in the system if the expenses related to the item or service must be recognised in future periods.
12. Optional: On the Finance charges tab, add the applicable charges or fees for processing this payment in the bank.
    For each applicable charge, do the following:
    1. Click Add row to append a new row to the table.
    2. In the Entry type column, select the entry type that designates the bank charge that applies to this cash sale.
    3. In the Amount column, type the charge amount that applies to this document.
13. To save the document with the On hold status, make sure the Hold check box is selected.
14. To save the document with the Balanced status, follow the steps below:
    • In the Payment amount field of the Invoice top part, enter the total amount of the cash sale.
    • Make sure the Hold check box is cleared.
15. In the window toolbar, click .