Apply a prepayment to invoices

To apply a prepayment (created using the standard or simplified method) to one or multiple invoices, use the Supplier payments (AP302000) window. Once the prepayment application is released, it generates a batch.

1. Go to the Supplier payments (AP302000) window.
2. In the Type field, select Prepayment.
3. By using the Voucher no. field, select the prepayment you want to apply.
4. On the Documents to apply tab, select the documents to which you want to apply the prepayment. Do the following:
   • To add a document to the list:
     1. In the table toolbar, click .
     2. In the Document type column, select the document type.
     3. In the Reference no. column, select the document from the list of applicable documents.
     4. Check that all the other columns of the Documents to apply tab are correct.
   • To add all applicable documents to the list, click Load documents on the table toolbar.
   • To remove a document from the list, select the document and click Delete row in the table toolbar.
5. For each document, check the applied amount in the Amount paid field and change the amount if needed.
6. Prepare the prepayment for further processing in accordance with the policies of your company:
   • To save the prepayment application with the On hold status, make sure the Hold check box is selected.
   • To save the prepayment application with the Open status, make sure the Hold check box is cleared.
7. Click .
8. Release the prepayment, following your company's workflow.