Create a supplier ledger payment

1. Go to the Supplier payments (AP302000) window.
2. Click .
3. In the Type field, select Payment.
4. In the Application date field, select the date of the payment.

   The system fills in the Application period field automatically, based on the selected document date.

5. In the Supplier field, select the supplier.

   In the Location field, change the supplier location, if necessary.

6. Make sure the document currency is the one you need.

   You may override the default currency only if the Enable currency override check box is selected for the supplier in the Suppliers (AP303000) window.

7. In the Payment method field, make sure the payment method is specified correctly and select another if needed.
8. In the Payment ref. field, type the payment reference number if required by your organisation's policy.

   The system automatically inserts a reference number here if for the payment method associated with the supplier, the Supplier ledger - suggest next number check box is in the Cash accounts (CA202000) window (the Payment methods tab).

9. Optional: Add a description of the check.
10. In the table toolbar of the Documents to apply tab, click Load documents.

    The open invoices and adjustments will be displayed on this tab. Open debit adjustments, if any, will be listed at the top. Remove any unnecessary items from the list as needed.

11. In the table toolbar of the Documents to apply tab, click Load documents.

    Open debit adjustments, if any, will be listed at the top. Remove any unnecessary items from the list as needed.

12. In the Payment amount field of the top part of the window, type the total amount, which should be equal to the application amount.
13. On the Remittance information tab, make sure the remittance contact and address information is correct.

    By default, the branch information is displayed.

14. Optional: On the Finance charges tab, add the applicable charges or fees for processing this payment in the bank.
    For each applicable charge, do the following:
    1. Click .
    2. In the Entry type column, select the entry type which designates the bank charge applicable to this payment.
    3. In the Amount column, type the charge amount applicable to this payment.
15. Prepare the payment for further processing in accordance with your organisation policies:
    • Leave the document with the On hold status if you plan to update or add information.
      For this, make sure the Hold check box is selected.
    • To enable further processing, clear the Hold check box.
      If the selected payment method requires printing of a check, you cannot take a document off hold until it is printed.
      To print a payment, click Actions, and select Print payment.
16. Click .