Supplier locations (AP303010)

This topic gives you information about the elements that you find in this window in Visma.net ERP, such as fields, field values, buttons, and check boxes.

Introduction

In this window, you can add a new location for a particular supplier or view the details of an existing location.

If you are in the list window, the first line in the table is a search line. Each column has a search field which you can click to search for or filter on specific values and narrow down the displayed table rows. You can search and filter in as many columns as you need to, to only display the results you want to view.

There are two types of search fields:

  • White: here you can type a specific search term to display results in this column containing this exact value. If you search on several (partial) words, you can separate them by a space or % and get different results:

    • space: the result contains the words in any order,

    • %: the result contains the words in the specific order, and the % functions as a wildcard as well.

  • Grey: you can click this to open the column filter pop-up window where you can filter the results for this column.

By using the elements in this area, you can select a supplier and create a new location for it, or select an existing location for editing.

Element Description

Supplier

The supplier whose locations you want to view or add new ones.

Location ID

The supplier's location ID, which you can type. Max. 6 characters, both numbers and letters.

Active

When this check box is selected, the location is active and in use.
For auditing purposes, locations cannot be removed; if a location is not used, clear the check box to mark the location as inactive.

Location name

A name that describes the supplier location. Max. 30 characters, both numbers and letters.

By using the elements on this tab, you can specify the location's contact and address information.

Element Description

Same as main

When this check box is selected, the location address is the same as the company's main address, and the elements below are populated with the company's address.

Address 1

The first line of the address.

Address 2

The second line of the address.

Address 3

The third line of the address.

Postcode

The supplier location's postcode.

If an input mask has been set for postcodes in the Countries/counties/postcodes (CS20400S) window, type the code to fit this mask.

City

The city of the location.

Country

The country of the location.

County

The county or province of the location.

View on map

Click this to view the supplier location on the map.
Element Description

Same as main

When this check box is selected, the information for this group of elements is the same as the supplier's main information, and the elements below it are populated with this information.

Company name

The legal business name of the supplier at this location.

Attention

The attention line as it is used in your company's business letters. This line will be used to direct the letter to the proper person or department.

Email

The default email address of the contact at this location.

Web

The website address (if any) of the supplier at this location.

Phone 1

The primary phone number of the location.

Phone 2

An additional phone number of the location.

Fax

The default fax number of the location.
Element Description

VAT zone

The VAT zone of the supplier location.

Corporate ID

The corporate ID connected with the supplier location.

VAT calculation mode

The VAT calculation mode, which defines which amounts (VAT-inclusive or VAT-exclusive) should be entered in the detail lines of a document for a selected supplier location in the Purchase invoices (AP301000) window. Select one of the following options:
  • VAT settings:
    The VAT amount for the document is calculated according to the settings of the applicable VAT.
  • Gross:
    The amount on the document detail line includes VAT.
  • Net:
    The amount on the document detail line does not include VAT.

You can override this mode at the document level.

VAT registration ID

The supplier's VAT registration ID associated with the location.

You can set an input mask for this ID in the VAT zones (TX206000) window.

Receiving branch

The branch of your company that receives goods from this supplier location.

EDI code

An ID for the electronic data exchange used by AutoInvoice.

GLN

The global location number. This is an internationally standardised location ID used in electronic data exchange, used by AutoInvoice.

Print order

When this check box is selected, orders from the supplier at this location will be printed once the Hold check box has been cleared (if no approval is required) or once the order has been approved.

Email order

When this check box is selected, orders from the supplier at this location will be emailed once the Hold check box has been cleared (if no approval is required) or once the order has been approved. Emailing the order can be required along with printing it; in this case, printing is performed first.
Element Description

Warehouse

The warehouse to store the goods from the supplier at this location.

This field appears if the Warehouses functionality is enabled in the Enable/disable functionalities (CS100000) window.

Shipping terms

The shipping terms used by the supplier at this location.

Ship via

The carrier used by the supplier at this location.

FOB point

The location where title for the shipment passes from the supplier to your company.

Lead time (days)

The number of days needed for the shipment to reach the specified receiving branch when sent from the supplier.
Element Description

Min. receipt (%)

The minimum quantity of the items, expressed as a percentage of the ordered quantity required for the items to be accepted at the warehouse.

If a smaller quantity arrives, the items will not be accepted.
Larger quantities are accepted as long as their percentage (of the ordered quantity) is less than the percentage specified as the Max. receipt (%).

Max. receipt (%)

The maximum quantity of the items, expressed as a percentage of the ordered quantity required for the items to be accepted at the warehouse.

If a larger quantity arrives, the items will not be accepted.
Smaller quantities are accepted as long as their percentage (of the ordered quantity) is greater than the percentage specified as the Min. receipt (%).

Receipt threshold (%)

The minimum percentage of the total purchased items that should be received to complete the purchase order.

This setting is used if maximum or minimum percentages are not specified.

Receipt action

The action to be performed on receipt of the purchased goods if the minimum, maximum, or threshold receipt conditions are not satisfied.
Select one of the following options:
  • Reject:
    Receipt of the applicable items will be rejected.
  • Accept but warn:
    Receipt of the applicable items will be accepted, but the system will generate a warning for the line.
  • Accept:
    Receipt of the applicable items will be accepted.

On this tab, you specify the payment settings to be used by default for this supplier location.

Element Description

Same as default location

When this check box is selected, the payment settings to be used for this location are the same as the payment settings used for the default location of this supplier.

If it is not selected, you can specify other payment settings.
Element Description

Same as main

When this check box is selected, the remittance address is the same as the main address.

If this check box is selected, the elements below are populated with the main address information, specified on the General settings tab.

Address 1

The first line of the remittance address.

Address 2

The second line of the remittance address.

Address 3

The third line of the remittance address.

Postcode

The location's postcode. If a rule for postcodes has been set, provide a valid postcode that matches the rule.

City

The city of the remittance address.

Country

The country of the remittance address.

County

The county or province of the remittance address.

View on map

Click this to view the supplier's remittance location on the map.
Element Description

Same as main

When this check box is selected, the remittance information for this location is the same as the supplier's main business information (specified on the General settings tab of the Suppliers (AP303000) window).
If this check box is not selected, you can specify different remittance information.

Company name

The name of the supplier's department (which would receive the payments on behalf of this location), if it is different from the supplier name.

Attention

The attention line, if used in your company's business letters.

Email

The remittance contact person's email address.

Web

The remittance contact person's website address (if any).

Phone 1

The remittance contact person's primary phone number.

Phone 2

An additional phone number for the remittance contact person.

Fax

Another phone number for the remittance contact person.
Element Description

Payment method

The default payment method to be used for the supplier at this location.
Payment methods available for selection are marked as Use for suppliers.
The Payment instructions area (with user-defined columns) appears below if such details were specified for the payment method.

The cash account associated with the payment method to be used for operations with the supplier at this location.

Charge bearer

"Charge bearer" is a term used by the banks, to determine who will bear the cost of the bank charges.
The available values are also determined by the bank. This is used only if you use Visma.net AutoPay.
If you leave this field blank, the system selects Shared as default. The options are:

  • Payer
  • Beneficiary
  • Shared
  • Service level

Account used for payment

The bank account to be used for payments to the supplier.

Payment by

An option that defines when this supplier at this location should get their payments.
You can select one of the following options:
  • Due day:
    Select this option to pay a supplier invoice so that the payment can reach the supplier before the due date of the invoice.
    The payment proper date is defined based on the number of days specified as the payment lead time.
  • Discount day:
    Select this option to pay a supplier invoice so that the payment can reach the supplier when a cash discount is still available.

Payment lead time (days)

The number of days required for the payment to be delivered to the supplier location.

If the value is non zero, the payment will be issued the specified number of days earlier than the due date or the cash discount date.

Pay separately

When this check box is selected, each supplier document should be paid by a separate payment.

If this check box is not selected, documents for this supplier may be paid jointly.

The Payment instructions area provides the details for the payment method used by the supplier, if these details have been configured in the Payment methods (CA204000) window.

By using this tab, you can specify the General ledger accounts to be used by default for this location.
By selecting the Same as default location check box, you can choose to use for this location the same accounts as were specified for the default supplier location.

Element Description

Same as default location

When this check box is selected, the general ledger accounts to be used for this location are the same as the accounts used for the default location of this supplier. If it is not selected, you can select other accounts and subaccounts.

The liability account used to record the supplier balance associated with the location.

Supplier ledger sub.

The corresponding subaccount used to record supplier balance associated with the location.

The expense account used to record expenses incurred for the supplier at this location.

Expense acct, non-taxable

The non-taxable expense account used to record expenses.

The EU expense account used to record expenses.

Expense account, import

The import expense account used to record expenses.

Expense sub.

The corresponding subaccount used to record expenses incurred for the supplier.

The account used to record discounts.

Discount sub.

The corresponding subaccount used to record discounts.

The account used to record the retained amounts on invoices for the supplier location.
This column appears in the table if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window

Retainage payable sub.

The subaccount used to record the retained amounts on invoices for the supplier location.

This column appears in the table if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window