Approve purchase invoices for payment

Introduction

You can approve multiple invoices by using the Approve purchase invoices for payment (AP502000) window if approval of invoices is required in your system.
You can pay invoices without approval if the Require approval of invoices prior to payment check box is not selected in the Supplier ledger preferences (AP101000) window.

1. Go to the Approve purchase invoices for payment (AP502000) window.
2. In the top part, make sure the Show approved for payment check box is cleared.
3. Specify the criteria to select the invoices you want to approve. Indicate whether you want to take cash discounts, pay for overdue invoices, or to pay invoices before their due dates as follows:
   • To select the invoices with cash discounts available, select the Cash discount expires within check box and specify the maximum number of days in the adjacent field.
   • To display overdue invoices, select the Due date within check box, type 0 in the adjacent field, and select the Pay date within check box, and type 0 in the adjacent field.
4. In the table, review the list of documents that meet the criteria you have specified. In the table toolbar, you can use filtering options to display documents with specific properties only.
5. To approve all listed invoices, select the unlabelled check box used as a column heading.
6. To approve only some of the invoices, select the appropriate unlabelled check boxes in the column with a check box as a heading.
7. Optional: If an invoice should be paid individually, select the Pay separately check box for it.
8. Click .