Visma eEkonomi Smart
Create manual journal entry
You can register your company's manual journal entries under Accounting - Journal entries. Examples of transactions which must be registered manually are purchases with own money,
To facilitate the registration of recurring transactions you can use an accounting template where the relevant accounts and posting options are pre-selected. The program has suggested accounting templates, but you can also add your own. Read more in the topic Add new accounting template.
- Select Accounting - Journal entries.
- Click on New journal entry.
- Enter the date.
- Select the accounting template you want to use or enter a description for the journal entry.
- Then select the accounts you want to post the transaction against and enter the amounts. You add and remove rows with the plus and minus signs. If you have used an accounting template, the accounts will be pre-selected.
Frequently used ledger accounts
| Type of journal entry | Bokföringskonto |
|---|---|
| Other own deposits (for sole proprietorship) | 2013 Egna uttag |
| Other own withdrawals (for sole proprietorship) | 2018 Egna insättningar |
| Loan from owner to the company (limited liability) | 2893 Skulder till närstående personer, kortfristig del |
| VAT to pay or recover from | 2650 Redovisningskonto för moms |
| Roundings | 3740 Öres- och kronutjämning |
| I buy goods from Sweden. Rules for reverse charge VAT may apply*. | 4000 Inköp av varor och material i Sverige för tillverkning och försäljning |
| I buy goods from EU countries 25% VAT. Rules for reverse charge VAT may apply*. | 4056 Inköp varor 25 % EG |
| I buy services from EU countries 25% VAT. | 4535 Inköp av tjänster 25 % EG |
| I rent an office. | 5010 Lokalhyra |
| I buy a fixed asset that costs less than half the Swedish base amount**. For example a mobile phone, computer or other equipment you will use for 1-3 years. | 5410 Förbrukningsinventarier |
| I get an invoice for Visma eEkonomi from Visma. | 5420 Programvaror |
| I buy consumable supplies, for example nails, screws, pens and paper. | 5460 Förbrukningsmaterial |
| I buy work clothes and computer glasses. | 5480 Arbetskläder och skyddsmaterial |
| I get a mobile phone invoice. | 6212 Mobiltelefon |
* Read more about reverse charge VAT in the topic: Construction sector, VAT reverse charge.
** Half a base amount is 26 250 kronor in 2023.
If you make the same journal entry often, you can instead create your own accounting template. For instructions on how to add a new accounting template, read more in the topic Add new accounting template.
Make sure you have checked the Use automatic VAT calculation box under Company settings and the Accounting settings tab, for the program to automatically calculate the VAT.
You can choose to enter amounts with or without VAT included. If you mark Amounts include VAT the program will automatically deduct the VAT from the entered amount
- Indicate the cost centres the accounting entry applies to if you are working with cost centres.
If you can not indicate the cost centre for a row, it may be because the account is not activated for cost centres.
In the column Balance, the current balance of the account you are posting in is shown. The amount will decrease or increase, depending on whether you are entering a debit or a credit.
- Select Post to ledger to create the journal entry and add it to the journal entry list.
Related topics
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Journal entries |
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Copy manual journal entry |
|
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Delete or void a preliminary journal entry |
|
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Create a correcting journal entry |
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Add new ledger account |
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Work with keyboard shortcuts |
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