Visma Lön Smart
Bookkeep holiday pay liability
The holiday that employees have earned but not yet used is the company's liability to the employees. The holiday pay liability you bookkeep should correspond to the cost the company gets when the holiday is paid.
In Visma Lön Smart, the company's holiday pay liability and the estimated employer's contribution on the amount are automatically posted at each pay run. The only thing you need to do manually is to zero out the accounts used before you start using the function. After that, the program takes care of everything automatically.
Do the following to activate the feature:
- Select Settings - Payroll settings.
- Select the Accounting tab.
- Tick the Bookkeep holiday pay liability box.
Before posting the holiday pay liability for the first time, you need to zero out the accounts you use for holiday liability. You only need to do this once. Read more in the topic Reset accounts for holiday pay liability.
How the holiday pay liability is bookkept
The holiday pay liability is split up between two booking accounts in the balance report: one account for the holiday pay liability to employees, and one account for the employer contribution based on the holiday pay liability that is to be paid to Skatteverket.
The liability is bookkept on the pay run's accounting data and records after the holiday pay liability list, that is, how the holiday pay liability appears for the whole company until the month of payment's final day. If the pay period for both hourly and salaried employees is the previous month, the holiday pay liability is bookkept up until the last day prior the payment day for that month.
On the Accounting tab, you can see which accounts that will be used for holiday pay liability and its employer contribution. You can change the accounts before you start the bookkeeping, alternatively undo the accounting data and records that you have already done.
The accounts that are used as default to bookkeep the holiday pay liability are 7090 - Förändring av semesterskuld (arb) and 7290 - Förändring av semesterskuld (tjm). They are offset against 2920 - Upplupna semesterlöner.
Employer contribution for holiday pay liability is bookkept against 7519 - Arbetsgivaravgifter för semester-och löneskulder and recorded against 2941 - Beräknade upplupna lagstadgade sociala avgifter.
If you undo an accounting data and records, the bookkept holiday will also be undone. When you have bookkept once again, it will be bookkept again according to the holiday pay liability list. Transactions that have been done on pay runs until a certain date are included in the bookkeeping since the holiday pay liability list is based on transaction dates.
If you have the previous month as deviation period and want to include all transactions that has occurred during the year (for example until 31 December) at the annual accounts, you can wait with bookkeeping the pay run in December until you have created the pay run in January and added the deviations for December. When you then bookkeep December, the deviations from December will also be included in the bookkeeping.
Example of when the holiday pay liability is bookkept the first time
When you bookkeep the holiday pay liability for the first time, the company's whole holiday pay liability and its employer contribution will be bookkept.
The whole company's holiday pay liability and its employer contribution is bookkept up until the last day of the month of payment. An exception is if both pay period and deviation period are the previous month. Then up until the last day before the month of payment is bookkept.
It is important that you, before you bookkeep the liability for the first time, reset the accounts that concern the bookkeeping. This is because the difference from previous bookkept liability, will be bookkept on the upcoming accounting data and records.
| Total holiday pay liability according to the holiday pay liability list | 100 000 SEK (25 000 SEK for non-administrative workers and 75 000 SEK for administrative workers) |
| *Preliminary Employer's contribution for holiday pay liability: | 31 420 SEK (31.42% of total holiday pay liability) |
| Bookkeeping on accounting data and records: | The whole company's liability is bookkept. |
| Account | Description | Debit | Credit |
|---|---|---|---|
| 2920 | Upplupna semesterlöner | 100 000 | |
| 7090 | Change of holiday liability (non-adm) | 25 000 | |
| 7290 | Change of holiday liability (adm) | 75 000 | |
| 2941 | Beräknade upplupna lagstadgade sociala avgifter | 31 420 | |
| 7519 | Arbetsgivaravgift för semester-och löneskuld | 31 420 |
*Preliminary employer contribution means that young people born 2005-2007 and employees with Growth support are bookkept for the full employer contribution. Employees with other types of employer contribution are bookkept according to the rules for each respective type.
Example when the holiday pay liability is booked for a second time
| Total holiday pay liability according to the holiday pay liability list |
120 000 SEK (35 000 SEK for non-administrative workers and 85 000 SEK for administrative workers) |
| *Preliminary Employer's contribution for holiday pay liability: | 37 704 SEK (31.42% of total holiday pay liability) |
| Bookkeeping on accounting data and records: | The difference of the previous bookkept liability. |
| Account | Description | Debit | Credit |
|---|---|---|---|
| 2920 | Upplupna semesterlöner | 20 000 SEK (120 000 - 100 000) | |
|
7090 |
Change of holiday liability (non-adm) | 10 000 SEK (35 000 - 25 000) | |
| 7290 | Change of holiday liability (adm) | 10 000 SEK (85 000 - 75 000) | |
| 2941 | Beräknade upplupna lagstadgade sociala avgifter | 6 284 SEK (37 704 - 31 420) | |
| 7519 | Arbetsgivaravgift för semester-och löneskuld | 6 284 SEK (37 704 - 31 420) |
*Preliminary employer contribution means that young people born 2005-2007 and employees with Growth support are bookkept for the full employer contribution. Employees with other types of employer contribution are bookkept according to the rules for each respective type.
You can always start over with bookkeeping the holiday pay liability. Untick the Bookkeep holiday pay liability box, and then tick it again. You then need to reset the holiday pay liability and its employer contribution costs on the accounts that concerns the holiday pay liability bookkeeping in your accounting. This is because the whole company's holiday pay liability will be bookkept again on the next accounting data and records. Read more in the topic Reset accounts for holiday pay liability.
