Visma Lön Smart
Change an incorrect registration from a previous pay run
If you have made an error in a previously paid pay run, you should make a correction on the next pay run so that the payslip and payroll tax report match what has been paid.
Please note that the lowest amount that can be reported in on the payroll tax report is 0. If the amount is negative, it may mean that the accounting basis does not match with what has been reported to Skatteverket.
Also consider that you may have to carry out a reassessment of the previously submitted payroll tax report. You do this manually at Skatteverket. Read more at skatteverket.se.
Registrations made in Visma Lön Anställd are entered as quick selections in the calendar in Visma Lön Smart. If such a time registration has been incorrect, follow the instruction Correct a registration made via the shortcuts.
Correct a registration made via the shortcuts
Do the following to edit an incorrect registration made via the shortcuts.
- Select Lön Smart - Calendar.
- Select the employee from the list.
- Double click on the incorrect shortcut.
- Click Correct the registration.
The button Correct the registration is only active for shortcuts that are included in a submitted pay run. When you correct a registration it will be crossed out in the calendar. The registration will be corrected on the next pay run.
When you correct a registration with the shortcut Hours worked then only unsociable hours are adjusted. Hours worked must be manually corrected on the pay code 1106 - Hourly wages or 1101 - Monthly salary on the upcoming payslip.
- Click Yes.
- Select the days in the calendar if you want to add a new shortcut.
- Add the new registration.
On the next unsubmitted pay run, the correction will be shown as a new registration with information about which payment the registration originally was registered on.
Correct a registration made via a pay code
Do the following if you want to correct a registration from a previous pay run where you used a pay code instead of a shortcut.
- Select Lön Smart - Pay runs.
- Click New pay run.
- Select the type of pay run.
- Select Skapa.
- Select the employee from the list.
If the registration concerns hours worked or leave
Do the following if you want to adjust an incorrect registration on a pay code which calculates hours worked or leave. In this example, a sick day has been incorrectly registered in a previous pay run.
- Select pay code 3107 - Sick deduction day 1-14, salaried employees.
- In the field As of date you enter the date the sick leave was incorrectly registered for in the previous pay run.
- Enter the number of hours that have been taken out due to sick leave in the Quantity field with a minus sign in front.
- Select Save.
If the registration concerns an incorrect amount that has been taken from the employee's pay
Do the following if you have made an incorrect registration on a pay code resulting in an incorrect amount being taken out of the employee's pay. In this example, a union fee has been incorrectly registered in a previous pay run.
- Select pay code 1312 - Union fee.
- Enter the amount that has been incorrectly taken out of the employee's pay in the field Amount with a plus sign in front.
- Click Save when you receive a message saying that the pay code is normally used for negative values.
