About batch payment matching

If your bank delivers a statement in which a Supplier ledger batch payment is reported as a single transaction, you should indicate to the system that during processing of the imported bank transactions in the Process bank transactions (CA306000) window, the system should search for a match among released Supplier ledger batch payments, as well as among individual payments.
To do this, you select the Match bank transactions to batch payments check box in the Cash accounts (CA202000) window for the cash account that represents your bank account. Additionally, you may indicate to the system to search for a match also among the Supplier ledger batches that are not released yet, by selecting the Allow matching to unreleased batch payments check box on the Bank statement settings tab of the Cash management preferences (CA101000) window.

If your bank reports a batch payment as a list of individual payments, make sure that the Match bank transactions to batch payments check box is cleared for the cash account that represents your bank account.

With the Match bank transactions to batch payments check box selected, when you process imported transactions in the Process bank transactions (CA306000) window and match (manually or automatically) a bank transaction to a Supplier ledger batch, the system clears the batch and all payments from this batch.

If you cannot find the particular Supplier ledger batch in the Process bank transactions (CA306000) window to match a bank transaction, check whether payments from this batch have been matched already to some other bank transactions. If at least one payment from a Supplier ledger batch has been matched, the system does not display this batch in the Process bank transactions (CA306000) window. You can clear the Matched check box for such a payment and perform the matching process once again.

Then when you prepare a reconciliation statement in the Reconciliation statements (CA302000) window, the system displays this Supplier ledger batch in the list of transactions instead of the individual payments from this batch.

When you save the reconciliation statement for the first time and the system assigns a reference number to it, the value of the Match bank transactions to batch payments check box at this moment is preserved by the system for this particular statement.
If you change the value of the check box after the reconciliation statement was first saved, the system will display the Bank transactions are matched to batch payments check box in the Reconciliation statements (CA302000) window.
This check box will reflect the value of match bank transactions to batch payments at the moment when the statement was first saved.
The system will handle Supplier ledger batch payments based on the original setting before you first saved the reconciliation statement.

If your bank reports a deposit as a list of included payments, you should also record the individual payments in the system, so they can be easily reconciled with the lines in the bank statement.

If your bank reports deposits as a single line, we recommend that you use the bank deposit processing offered by Visma.net ERP.

After you match (manually or automatically) a bank transaction to a deposit registered in the system and process matched bank transactions in the Process bank transactions (CA306000) window, the system clears the deposit and all payments it includes.

Then when you prepare a reconciliation statement in the Process bank transactions (CA306000) window, the system displays the deposit in the list of transactions instead of the individual payments it includes.