About cash transaction approval

With Visma.net ERP, approval of cash transactions can be configured easily.
To configure cash transaction approval in your system, enable the Workflow automation functionality under in the Enable/disable functionalities (CS100000) window under Monitoring and automation. Select the Require approval option in the Cash transaction approval settings section of the Cash management preferences (CA101000) window and specify the approval map created for cash transactions.

You can configure parallel approval by specifying more than one map.
In this case, one cash transaction can be assigned to multiple employees for approval, and it is considered approved when it gets approval from each authorised employee.

You can implement such strategies as the following to enforce internal control:

• Assigning receipts and disbursements to different employees for approval
• Assigning cash transactions with large amounts to one person or group for approval, and cash transactions with smaller amounts to another
• Assigning for approval only cash transactions with significant amounts; no approval is required for transactions with smaller amounts

When a user attempts to release a cash transaction that requires approval, the system assigns the transaction to the employee or employees authorised to approve transactions of specific type. The system performs assignment automatically by using the approval map specified in the Cash management preferences (CA101000) window.

If approval is required, cash transactions cannot be released without approval: When users attempt to release them, the transactions will be automatically assigned to specific employees for approval and will get the Pending approval status, which they will keep until they have been approved by all the required employees.

If approval is not required, Balanced cash transactions can be released without approval.