About item cross-references

You can manage cross-references in the Inventory workspace for stock items.

For each stock item, you can provide alternative IDs as used by customers (one ID per customer) and as used by suppliers (one ID per supplier).

How alternative IDs are specified depends on whether the partner (the customer or supplier) uses the same classification of items or its classification has more or fewer details than are maintained in Visma.net ERP. In any case, to ensure unique identification by alternative IDs, work out internal rules on specifying alternative IDs.

You create cross-references for a stock item using the Cross-references tab of the Stock items (IN202500) window.
Alternative IDs are not verified by the system and may contain numbers, letters, special characters, and spaces.

The following types of cross-references are supported in Visma.net ERP.

Most products that are sold or purchased have bar codes.

A bar code is a machine-readable graphical representation of data that contains information about the product to which the bar code is attached.

The bar code is read by using a special scanner that reads the information encoded in the image.

Scanner software converts bar codes to alphanumeric strings.

Barcodes are specific to the company that manufactures or resells the products.

Different bar code standards are used for different types of products and in different world regions.

With Visma.net ERP, you can use any bar codes as alternative IDs for stock items.
On creating a receipt by using the Purchase receipts (PO302000) window, a user scans a bar code of the product and associates it with the item ID used for this product in the system.

Alternatively, bar codes can be entered manually or by using a scanner in the Stock items (IN202500) window (Cross-references tab).
Any number of bar codes can be entered for the same item. For bar codes, no association with particular supplier or customer is required.

Customer alternative IDs are item identifiers (such as part numbers) used by the customers for the product.
Since different customers may use different identifiers to refer to the same product, you can create multiple alternative IDs for the product (one for each customer).
You can specify each alternative ID for the item and indicate that it is used by a customer using the Cross-references tab of the Stock items (IN202500) window.

The Sales orders (SO301000) window allows you to create alternative IDs on the fly while specifying the details of the sales order.
New cross-references will be automatically added to the stock item. If the user overrides an existing alternative ID, the cross-reference will also be updated in the stock item record.

Supplier alternative IDs are item identifiers used by your company's suppliers for the product.
As with customer alternative IDs, you can maintain multiple supplier alternative IDs in the Inventory workspace.
Supplier alternative IDs can also be defined on the fly as a user creates purchase orders and specifies details in the Purchase orders (PO301000) window.
While entering a purchase order, a users also can update the supplier alternative ID; the stock item's record will be updated automatically.

For stock items your company frequently purchases from a particular supplier, a supplier catalogue can be maintained in either the Supplier inventory (PO201000) window or the Supplier info tab of the Stock items (IN202500) window. Along with alternative IDs, you can specify supplier's last prices for the items and update them with prices quoted on supplier documents such as receipts or even purchase orders. When they create purchase orders, users will be able to see the supplier's last prices for the items listed on the orders.