Visma.net ERP
About stock items
Many businesses consider inventory to be an important asset.
Inventory encompasses
the finished goods and raw materials that cost money, have value, and are stored and
used in the business.
These goods or products are generally referred to as stock
items.
Along with stock items, businesses may sell non-stock items:
non-physical goods, such as services and warranties, that are not stocked.
Each stock item has a record in the database that provides information about the
type of the item (stock or non-stock), its unique identifier, its description, the
general ledger accounts used to account for transactions with it, its price and cost
information, the various units of measure (UoMs) that apply to it, and the
conversions between UoMs.
The records for stock items contain additional information
required to track the items in the system.
This article highlights the major differences between stock and non-stock items, and their processing in Visma.net ERP.
Item IDs
Each stock and non-stock item has its unique identifier in the system. This ID can be just a number, or it can be configured to provide basic information about the type, brand, or use of the item.
As with other identifiers in Visma.net ERP, item IDs can be configured using the Segment keys (CS202000) window.
You configure identifiers for stock and
non-stock items using the same segmented key: INVENTORY.
You can define how
many segments the key will have, what values may be used, whether they should be
validated, and whether auto-numbering should be used in one of the segments.
Because the same segmented key is used for stock and non-stock items, one segment may be reserved to indicate the type of the item.
For more details, see: About item IDs.
Stock items
Stock items are items that you purchase and re-sell to your customers.
Examples of
stock items include: computers, cell phones, cables, and car parts.
Stock items may
have lot or serial numbers you can use to track them during their lifetime.
The system automatically tracks stock items and maintains availability data: how many
base units are on hand, how many are ordered from suppliers, and how many are booked
to sales orders and shipments. You can configure how exactly the availability data
is computed, and the data is updated as the item is received, invoiced, adjusted, or
transferred.
For details, see: About availability calculation.
Stock items are also tracked by their value, and several valuation methods can be
used.
Typically, a stock item is an asset until it is sold.
Its cost becomes an
expense.
The system also automatically monitors when the stock level of the item falls below
the defined minimum and automatically calculates the quantities required to
replenish the stock, based on the demand for the item and the inventory information
you have defined for the stock item.
For details, see: About automated replenishment.
Non-stock items
Non-stock items are typically non-physical goods (such as labour, services, or
warranties), or items with very low values that might be hard to track.
Examples
might include labour and repair charge items, warranties, or small repair or
installation parts.
The following types of non-stock items are supported: Non-stock item,
Labour, Service, Charge, and Expense.
Non-stock kits
are not stocked; they are sold as one item with all stock components shipped as one
package.
Available quantities of non-stock items are not tracked by the system; they are
treated as if they are available in any quantity at any time.
A line on a sales
order that features a non-stock item cannot be back ordered. The list of non-stock
items appears when you choose overstock components for kits, labour for contracts,
and items on an invoice.
Only standard cost valuation method applies to non-stock items.
For more information
on non-stock items, see: About non-stock item support.
Related concepts
About item costs and valuation methods
Related tasks
Maintain default prices for stock items
Specify standard costs for stock items
Configure a stock item for automatic packaging
Related windows
