Combine multiple documents into one payment to AutoPay

Before you start

You can create purchase documents, like purchase invoices and purchase credit notes, and combine them for payment via AutoPay by following the instructions below.

You can also combine invoices and purchase credit notes into one payment for the same supplier, as long as the documents share the same currency and the same to-bank account. A supplier reference is required on the purchase credit note.

The system automatically applies purchase credit notes to invoices, in the order of invoice due date, that is, invoices with the earliest due dates are matched first.

If the resulting amount after purchase credit notes have been matched to invoices is a negative amount or a zero payment amount (that is, if the total amount of the purchase credit notes is larger or the same as the total amount of the invoices), the system does not create a payment, and displays an error message.

1. Go to the Process payments (AP50300S) window.
2. In the Payment method field, click , and choose a payment method.
3. In the Cash account field, click , and choose a cash account.
4. To narrow down the list of payments in this view, select a supplier class and / or a supplier.
5. In the table, select the check box next to the payment that you want to create.
   You can also select several payments to create a batch.
6. In the table, deselect the Pay separately check box next to the payments / documents from the same supplier which you want to combine.
   If you select purchase credit notes and purchase invoices to combine them in a payment for the same supplier, the system automatically ignores the Pay separately check box and you do not have to deselect them manually.
7. Click Create payments.
   
   All deselected documents will now be combined into one payment per supplier. For documents that you kept the check box selected, there will still be separate payment processing.
8. The Batch payments (AP305000) window is displayed, where you can see the status of the payments.

What is next?

The Batch payments (AP305000) window is displayed, and you can now: Send outgoing payments to AutoPay.