Visma.net ERP
Rematch invoices with unrecognised supplier details
If you have activated supplier validation in the Supplier ledger preferences (AP101000) window, you can update the supplier details in the Invoice Inbox (AP50604S) or the Invoice inbox - overview (AP40106S) windows.
The procedures below provide examples of situations where you need to update the supplier details.
Rematch one invoice with an unrecognised supplier- You have received an invoice in the Invoice Inbox (AP50604S) where the supplier is not recognised, and the invoice line has the status Blocked. It might be that an organisation number is missing or that a bank account number is wrong. You know that the supplier exists in the system, so you need to rematch the invoice with the supplier.
- In the Supplier ID column for the line, select the ID for the supplier that matches the supplier on the invoice.
- Click
. The invoice line gets the status New and a warning is displayed. - On the invoice line, you see the warning symbol
, and in the Supplier difference status column, you see the message Supplier update is required. - To update the supplier information, click Update supplier. A dialog box is displayed, with the old and the new value, so that you can check them before you confirm or cancel.
- Click Yes if you want to update all fields with the new values. Click No if you do not want update and go back to processing the invoice normally.
You can choose not to make the supplier validation both in the Invoice Inbox (AP50604S) and the Invoice inbox - overview (AP40106S) windows.
Rematch several invoices form the same supplier with unrecognised details
- Let us say that you have received 10 invoices from the same supplier in the Invoice Inbox (AP50604S) where the supplier is not recognised, and the invoice lines have the status Blocked. It might be that an organisation number is missing or that a bank account number is wrong. You know that the supplier exists in the system, so you need to rematch the invoice with the supplier.
- On the invoice lines, you see the warning symbol , and in the Supplier difference status column, you see the message Supplier update is required.
- In the Supplier ID column for the first line, select the ID of the supplier that matches the supplier on the invoice. The system will fill in any other lines with the same imported supplier reference number, if the Supplier ID field is empty.
You can select different supplier IDs for each line. - Click . The invoice lines get the status New and a warning is displayed.
- To update the supplier information, click Update supplier. A dialog box is displayed, with the old and new values, so that you can check them before you confirm or cancel.
- Click Yes if you want to update all fields with the new values. Click No if you do not want update and go back to processing the invoice as normal.
You can choose not to make the supplier validation both in the Invoice Inbox (AP50604S) and the Invoice inbox - overview (AP40106S) window.
