Enable settings for direct debit

1. Go to Settings - Cash and bank accounts.

2. Select the bank account that you will use for collecting the direct debit sales invoice payments and select Edit.

3. Enable the setting Direct debit.

4. Enter the Creditor ID that you received from the bank when you concluded the direct debit collection contract.

5. We advise you to enable Batch booking. With batch booking, the bank will process the direct debit order payment as one lump sum amount on your bank account, which makes reconciliation easy.

6. The setting Send directly to bank indicates whether the direct debit order will be sent directly to the bank or saved as a direct debit file on your computer.

   If the bank supports it and this feature is active in the banking environment, then Send directly to bank can be enabled by selecting Yes. After sending the direct debit order, it must still be approved in the banking environment. Direct sending is possible with Rabobank, ING, and ABN AMRO. In other cases, this setting will be set to No and cannot be adjusted manually. The direct debit order will then be exported as a SEPA XML file to the default download location of your operating system, after which you can upload it to your bank.

7. Select Save.

8. Select OK if you now get a message for approving the bank integration agreement. If you do not get a message, you can continue with the steps for applying the company settings.

9. Enable the bank integration features via the setting in the column Active and go back to Visma eAccounting Standaard.

   Do you work with multiple companies in Visma eAccounting Standaard and the correct accounts do not appear immediately? Then use the Bank integrations for all companies option to show all accounts and activate the correct account there.

Sales invoices must clearly indicate that they will be collected by direct debit. You can enter the text for this in the Direct debit text field under Standard texts for sales documents, which you find in Settings - Company settings - Other settings.

If you work with the standard chart of accounts of Visma eAccounting Standaard, general ledger account 1245 is used to mark invoices as paid once the collection file has been created. You do not have to do anything else for this. However, if you work with a custom chart of accounts from an audit file import, the suspense account for direct debit must still be added. Go to Settings - Company settings - Standard accounts and add the desired account for Suspense account direct debit.

You will have to activate direct debit and enter the mandatory settings for customers whom you will invoice with direct debit. Most of these settings reflect information from the direct debit mandate between you and your customer.

1. Go to Sales - Customers.

2. Click on the relevant customer and select Edit.

3. Enter the customer’s IBAN.

4. Select Direct debit.

5. Fill in the direct debit settings for the customer. You can find information about these settings under the Field explanations in the topic Edit customer information.