Visma Net
About the calculation of task completion percentage
A project task is the smallest identifiable piece of work that is a
part of the project.
Some tasks may require more than one financial period to complete and
may be invoiced on task completion or even on completion of the entire project.
Often, the
allocation rules for projects are rather straightforward and use the
percentage-of-completion scheme to evaluate the revenue earned during a specific financial
period.
For each task in the project, you can select which method will be used to evaluate the
completion percentage of the task, which is shown in the Completed
(%) column in the Tasks tab of the Projects (PM301000) window.
You select the method in the
Completion calculation method field in the Project tasks (PM302000) window.
You can select one of the following
options:
- Manual:
You can use this method if it is not possible to select one cost line in which the actual amount or quantity would reflect the overall task progress.
This may be the case if different cost lines are expressed as quantities measured in different UoMs, or some of the lines have budgets expressed as amounts with other line budgets expressed as quantities.
With this method, you evaluate the task progress by using all the available information and manually specify the task completion percentage in the Completed (%) field.
You can change the value as often as needed and yous should update it before you perform an allocation for the project. - Budgeted quantity:
With this method, the system calculates the task completion percentage for all cost budget lines associated with the task for which the Auto completed (%) check box is selected in the Cost budget tab of the Projects (PM301000) window.
The system calculates the percentage based on the quantities in the Actual quantity and Revised quantity columns on the Cost budget tab by using the following formula:Completed (%) = Actual quantity / Revised quantity
.
If the Auto completed (%) check box is selected for more than one cost budget line associated with the task with this completion method, the result of the Completed (%) calculation can be unpredictable due to different UoMs of the cost budget lines.
For example: Suppose that a task has a budget for 100 hours of consulting (with a cost of €100 per hour) for a customer company and a budget for 25 round trips (with a cost of €10 per hour) to the customer location.
If you select the consulting cost for tracking the task completion, with 40 hours of consulting completed, the percentage of the task completion is calculated as 40%. Splitting or merging consulting sessions may change the number of required round trips; however, the task progress should be measured by the actual hours of consulting performed. - Budgeted amount:
You can use this method for a task if all cost lines have budgeted amounts.
With this method selected, the system calculates the task completion percentage for all the cost budget lines associated with the task for which the Auto completed (%) check box is selected on the Cost budget tab of the Projects (PM301000) window.
The system calculates the percentage based on the amounts in the Actual amount and Revised amount columns on the Cost budget tab by using the following formula:Completed (%) = Actual amount / Revised amount
.
With Visma Net, you cannot directly track the completion percentage for the entire project although you
can track completion for each of the project tasks.
If needed, you can create a separate
task and use it exclusively to manually specify
the project completion percentage that you evaluate by using all the information available
about the progress of project tasks and project-related transactions.
Related concepts
About templates for projects and tasks
Related tasks
Create a project template task
Related reports
Related windows