Reclassify general ledger transactions

You can begin working with the Reclassify transactions (GL506000) window in the following ways:

• By using theAccount details (GL404000) window, in which you select transactions to be reclassified and click Reclassify (or Reclassify all) in the window toolbar.
• By using the Journal transactions (GL301000) window, in which you select a required general ledger batch and then click Reclassify in the Actions menu in the window toolbar.
• By navigating to it directly.

1. If the system has brought up the Reclassify transactions (GL506000) window via theAccount details (GL404000) window, or the Journal transactions (GL301000) window and transactions are listed in the table, skip Steps 2 and 3 and proceed to Step 4.
2. Click Load in the window toolbar.
3. In the Load transactions dialog box that opens, specify the needed selection parameters to help you find the required general ledger transactions, and click Load or Reload to upload them to the window.
   When you click Load, new transactions will be added to the list of existing transactions (if any); when you click Reload, new transactions will overwrite any transactions listed on the window.
4. Reclassify transactions in one of the following ways:
   1. Enter new parameters for multiple transactions at once by clicking Replace on the window toolbar and specifying new parameters in the Find and replace dialog box that opens. In the Find section, specify the original parameters of the transactions that should be reclassified; in the Replace with section, specify reclassification parameters.
      Click Replace.
   2. Enter new parameters for one transaction or multiple selected transactions manually in each required row.
      The following parameters can be reclassified: the account (To account), the subaccount (To subaccount), or the branch (To branch).
      While reclassifying a journal entry, you can also edit the date and description of the transactions (New trans. date and New transaction description).
      
5. Click Process in the window toolbar to initiate the reclassification process.
   Once the process is completed successfully, The Reclass. batch number column appears with the number of the corresponding reclassification batch.
   The system includes journal entries, which have the same transaction period or the currency specified, in the same reclassification batch.
   A separate reclassification batch is generated for each journal entry that has a different transaction period or currency.
6. In the Reclassify transactions (GL506000) window, release the batch.
   The batch will be released automatically if the Automatically release reclassification batches check box is selected in the General ledger preferences (GL102000) window.

Related concepts
About reclassifying general ledger transactions

Related reference
Reclassification history (GL405000)