Visma Net
Apply payments automatically (AR506000)
This topic gives you information about the elements that you find in this window in Visma Net, such as fields, field values, buttons, and check boxes.
You use this window to initiate automatic payment application for the all open documents of the
customers that belong to the statement cycle that you select in this window.
You
should apply payments and calculate any overdue charges before preparing statements,
to avoid incorrect calculation of aged balances.
For details, see About automatic payment application.
| Button | Description |
|---|---|
| Process | Initiates the application process for the customer accounts that belong to the statement cycles you have selected by using the unlabeled check boxes in the table. |
| Process all | Initiates the application process for customer accounts that belong to all statement cycles displayed in the table. |
The top part
In this area, you can select the date of payment application and the financial period.
Also, you
can select whether to include credit notes in the auto-application process and
whether to release batches with the application records when the process is
complete.
| Element | Description |
|---|---|
|
Date |
The date when an application is performed. By default, the current business date is
displayed. The system records this date for each payment document or credit notes (if credit notes were included in the auto-application process) in the Date field on the top part of the Customer payments (AR302000) window. |
|
Financial period |
The financial period when the application is performed. The field is filled in automatically, based on the selected date. |
|
Apply credit notes |
This check box indicates (if selected) that the system includes credit notes in the application process. The balances of the open credit notes increase the balance that can be applied to outstanding documents. |
|
Release batch when finished |
This check box indicates (if selected) that the system releases batches with the application records when the process is complete. If you leave the check box cleared, when the process is complete, you need to release the application records manually for each payment document in the Customer payments (AR302000) window or by using the Release customer documents (AR501000) mass processing window. |
|
Include child documents |
An indicator of the types of documents that belong to any child
customer accounts that should be processed, along with the documents
of these customer accounts. The following options are available:
The option you select is used by the system for parent accounts that have child accounts with the Consolidate balance check box selected on the Invoicing information tab of the Customers (AR303000) window. This box is available if the Parent-child customer relationship functionality is enabled in the Enable/disable functionalities (CS100000) window. For details, see: Manage parent-child relationships - overview. |
The table
This table contains information about statement cycles.
You can select the statement cycles to define a group of customer accounts for which the system will run the auto-application process.
| Column | Description |
|---|---|
|
Cycle ID |
The unique ID of the statement cycle. |
|
Last statement date |
The date when the statement was last prepared. |
| Description | The description of the statement cycle. |
|
Next statement date |
The date of the next statement, according to the cycle parameters. |
Related concepts
About Apply payments automatically
About automatic payment application
About release of application records
Manage parent-child relationships - overview
About setting up parent-child relationships
About credit policy application
Processing payments and applications - overview
About manual payment application
Related tasks
Apply a payment document automatically
View invoices paid with a specific payment document
Related windows
