Release supplier documents (AP501000)

This topic gives you information about the elements that you find in this window in Visma Net, such as fields, field values, buttons, and check boxes.

Introduction

By using this window, you can view all Supplier ledger documents (purchase invoices, purchase credit notes, credit notes, and prepayments) that are ready to be released.

  • You can release all the documents or only selected ones.

Button Description
Release Releases the supplier documents and payments that you have selected.
This action changes the status of the selected documents to Open, and either creates unposted batches or posts the batches directly to the General ledger workspace, depending on whether the Automatically post on release option is selected in the Supplier ledger preferences (AP101000) window.
Release all Releases all the supplier documents available on the list. Here, too, whether transactions will be directly posted on release is defined by the Automatically post on release option in the Supplier ledger preferences (AP101000) window.

This table includes the list of all the documents that are not yet released and that have the Balanced status.

Column Description
Branch The ID of the branch to which this document is related.
Branch name

The name of the branch to which this document is related.

The column is available only if the Multi-branch support functionality functionality is enabled in the Enable/disable functionalities (CS100000) window.

Type

The type of the document. The following types are available:
  • Purchase invoice:
    For this type, the initial supplier document will update the Supplier ledger liability account and the supplier account balance.
  • Credit adjustment:
    This type of document will update the Supplier ledger liability account and the supplier account balance.
  • Purchase credit note:
    This type suggests that the document will update the Supplier ledger liability account and the supplier account balances.
  • Payment:
    This type of document will update the balances of the cash account and the Supplier ledger account by the amount paid to the supplier.
  • Voided payment:
    This type refers to a voided payment.
  • Prepayment:
    This type refers to a prepayment request or a prepayment itself, depending on the document's status.
  • Supplier refund:
    This document will update the balances of the cash account and the Supplier ledger account by the amount received from the supplier.
  • Quick payment:
    This document type is currently not supported.
  • Voided refund:
    This type refers to a voided refund.
  • Void quick payment:
    This document type is currently not supported.
  • Prepayment request:
    This type refers to a prepayment request.

Ref. no.

The ID of the document. Click the number to navigate to the Purchase invoices (AP301000) or Supplier payments (AP302000) window, depending on the type of the selected document.

Supplier

The supplier associated with the document, by its ID.

Supplier name

The name of this supplier.

The bank account to which the purchase invoice will be paid.

Supplier ref.

The external number of the document (the number of the original supplier invoice) for reference.

Status

The status of the document. You can only release Balanced documents.

Approval status

The status of the document in Approval, if it is in use.

Comment

The comment written on the document.

Date

The date when the document was created.

Due date

The due date from the purchase invoice.

Post period

The period to which the document should be posted.

Amount

The amount of the document.

Currency

The currency used for the document.
Description A user-defined description of the document or payment.

Related tasks

Release purchase invoices