About the scheduler

In the Process payments (AP50301S) window, you can utilise the scheduler feature to automate payment preparation. By doing this, you can avoid manually creating payment requests each time you send payments to AutoPay.

To open the scheduler, click Schedule payments at the top right of the window under More actions.

For more information, see Create a new schedule.

Consider the following points:

Point Description

Managing schedules

You can modify your schedules at any time, with all adjustments being saved automatically. Additionally, you can remove a schedule during or after its creation.

Deviations

When a schedule runs and generates a request, any invoices and documents with deviations, such as a missing bank account, will be excluded from the process.
Payment lead time

Payment lead times may vary for suppliers located in different countries. To account for this, you can set the lead time for each supplier in the Suppliers (AP303000) window.

When an invoice is generated, the payment date will be adjusted according to the due date. This adjustment affects the Day column of a schedule when the chosen frequency is Daily.
Cash accounts and branches

If your cash account has limited access to a particular branch, it will only be visible when you are logged in to that specific branch.

Following a schedule execution

After a schedule has been executed, the request will be displayed on the Payment status tab.

If a schedule fails to run and does not even create a request, the failed attempt will also appear on the Payment status tab.

To create a new schedule, click Add new schedule. To delete a schedule, click the trash can icon on the far right of the line.

Column Description
Status The status of the schedule. Grey is inactive, green is active.
Name Type a name for the schedule.
Branch

The branch to which the schedule applies. The default is the current branch you are logged into. You can also schedule payments for all branches you have access to by selecting the All branches option.

This field is available only if the Multi-branch support functionality is enabled in your system in the Enable/disable functionalities (CS100000) window.
Payment method You can use this column to restrict the documents to be included in the payment by their payment method. You can select a payment method or all payment methods. Note also the payment lead time that you define in the Suppliers (AP303000) window for each supplier.
Cash account

You can use this column to restrict the documents to be included in the request by their cash account. You can select a cash account or all cash accounts.

You can use only the All cash accounts option if the All branches option is selected.
Frequency Select how often the documents will be sent to AutoPay, daily or weekly.
Day Select the day of the week on which documents will be sent to AutoPay, if the selected frequency is Weekly. If the selected option is Daily, the option you see here comes from the Payment terms (CS206500) window (see below).
Weekends To define whether payment requests will also be sent on weekends, go to the Payment terms (CS206500) window and select your preferred setting in the Move due date if on the weekend field. The options are:
Keep the exact date

Day before (Friday)

Day after (Monday)
Payment date

Select which invoices you want to include in the request you send to AutoPay. You can choose between All open documents, All open documents until current date, and All open documents until next run (current date + 6 days), depending on the selected frequency.
Time zone Select the time zone the schedule shall run in. As default, the current web browser time zone is selected.
Time Select at what time of the day the schedule will run. It is possible to run multiple schedules at the same time.
Status

Set the selector to On when you want the schedule to start running. The status of the schedule is also indicated to the very left. Grey is inactive, green is active.

Every time you make a change to the schedule, the status will be set to Off.