Visma.net ERP
About stock and non-stock items
This article highlights general information about stock and non-stock items and their processing in Visma.net ERP, and the major differences between them.
Stock
items are e.g. the finished goods and raw materials that cost money, have value, and are stored and
used in the business.
Non-stock items are e.g.
non-physical goods, such as services and warranties, that are not stocked.
Each item has a record in the database that provides information about the type of the item (stock or non-stock);
- unique identifier
- description
- the general ledger accounts used to account for transactions with it
- price and cost information,
- the various units of measure (UoMs) that apply to it and conversions between UoMs.
- additional information required to track the items in the system.
Item IDs
Each stock and non-stock item has a unique identifier in the system.
This ID can be just a number, or it can be configured to provide basic information about the type, brand, or use of the item.
As with other identifiers in Visma.net ERP, item IDs can be configured using the Segment keys (CS202000) window.
You configure identifiers for stock and
non-stock items using the same segmented key: INVENTORY.
You can define:
- how many segments the key will have
- what values may be used
- whether they are to be validated
- whether auto-numbering are to be used in one of the segments
Because the same segmented key is used for stock and non-stock items, one segment may be reserved to indicate the type of the item.
Stock items
Stock items are items that you purchase and re-sell to your customers.
Stock items may
have lot or serial numbers you can use to track them during their lifetime.
The system automatically tracks stock items and maintains availability data:
- how many base units are on hand
- how many are ordered from suppliers
- how many are booked to sales orders and shipments
You can configure how exactly the availability data
is computed, and the data is updated as the item is received, invoiced, adjusted, or
transferred.
For details, see: About availability calculation.
Stock items are also tracked by their value, and several valuation methods can be
used.
Typically, a stock item is an asset until it is sold. Its cost becomes an
expense.
The system also automatically monitors when the stock level of the item falls below
the defined minimum and automatically calculates the quantities required to
replenish the stock, based on the demand for the item and the inventory information
you have defined for the stock item.
For details, see: About automated replenishment.
Non-stock items
Non-stock items are typically non-physical goods such as:
- labour
- services
- warranties
- small repair or installation part
- items with very low values that might be hard to track.
Supported types of non-stock items are:
- Non-stock item
- Labour
- Service
- Charge
- Expense
Non-stock kits are not stocked; they are sold as one item with all stock components shipped as one package.
Available quantities of non-stock items are not tracked by the system; they are treated as if they are available in any quantity at any time.
A line on a sales order that features a non-stock item cannot be back ordered. The list of non-stock items appears when you choose overstock components for kits, labour for contracts, and items on an invoice.
Only standard cost valuation method applies to non-stock items.
For more information
on non-stock items, see: About non-stock item support.
Related concepts
About item costs and valuation methods
Related tasks
Maintain default prices for stock items
Specify standard costs for stock items
Configure a stock item for automatic packaging
Related windows
