Issues (IN302000)

This topic gives you information about the elements that you find in this window in Visma Net, such as fields, field values, buttons, and check boxes.

By using this window, you can create, view, and edit issue documents. You can save issues with the On hold or Balanced status and release them.

The way issues are processed depends on certain settings in the Inventory preferences (IN101000) window. The system validates totals on entry if the Validate document totals on entry check box is selected, and on an issue release, the transactions will be posted to the General ledger if the Automatically post on release check box is selected.

For more information about inventory issues, see About inventory transactions.

If you are in the list window, the first line in the table is a search line. Each column has a search field which you can click to search for or filter on specific values and narrow down the displayed table rows. You can search and filter in as many columns as you need to, to only display the results you want to view.

There are two types of search fields:

  • White: here you can type a specific search term to display results in this column containing this exact value. If you search on several (partial) words, you can separate them by a space or % and get different results:

    • space: the result contains the words in any order,

    • %: the result contains the words in the specific order, and the % functions as a wildcard as well.

  • Grey: you can click this to open the column filter pop-up window where you can filter the results for this column.
Button Description
Release Initiates the release of the issue, which changes the status of the issue to Released.
Reports

Provides direct access to the following inventory reports:

In this area, you can select an existing issue by its reference number or provide summary information about a new issue.

Element Description
Ref. no. The unique reference number of the issue, which the system automatically assigns in accordance with the numbering sequence assigned to issues in the Inventory preferences (IN101000) window.
Status The current status of the issue document. The following options are available:
  • On hold: Indicates that the document is a draft and can be edited manually or deleted. A document with this status cannot be released.
  • Balanced: Means that the document transactions are balanced. This document can be modified, deleted, or released.
  • Released: Indicates that the document has been released. Documents with this status cannot be edited or deleted.
Hold A check box that, if selected, indicates that the issue document has the On hold status. You can clear the check box to save it with the Balanced status.
Date The date when the issue document was created. All transactions included in this document will have this transaction date.
Post period The financial period to which transactions from the document should be posted.
External ref. The external reference number of the inventory issue document (for example, the supplier's reference code).
Description A brief description of the inventory issue or its transactions.
Total qty. The total quantity of stock items, which the system calculates automatically, for the document.
Control qty. The manually entered quantity of stock items. Control qty. is available only if the Validate document totals on entry option is selected in the Inventory preferences (IN101000) window. If the Control qty. and Total qty. values do not match, the system generates a warning message and the issue cannot be saved.
Total amount The total amount, calculated as a sum of amounts for all inventory issue operations included in this issue document.
Control amount The manually entered summary amount for all specified stock items. Control amount is available only if the Validate document totals on entry option is selected in the Inventory preferences (IN101000) window. If the Control amount and Total a mount values do not match, the system generates a warning message and the issue cannot be saved.

This tab has a table with the transactions included in the issue document.

Button Description
Allocations Opens the Allocations dialog box, from which you can define locations, lot or serial numbers, quantities, and expiration dates for the stock item received.
Add item Opens the Item lookup dialog box so that you can add an item to the receipt.
Inventory summary Opens the Inventory summary (IN401000) window as a pop-up so that you can view item availability data.
Column Description
Branch The branch of the inventory issue operation.
Trans. type The type of inventory issue transaction. Select one of the following types:
  • Issue: Indicates that the specified quantity of the stock item is issued from the warehouse. The quantity of issued items will be subtracted from the quantity of items available at the warehouse.
  • Return: Indicates that the specified quantity of the stock item was returned to the warehouse. The quantity of returned items will be added to the quantity of items available at the warehouse.
  • Invoice: Indicates that the specified quantity of the stock item is issued based on an invoice; the system generates this type of transaction on release of appropriate documents. The quantity of items in this transaction will be subtracted from the quantity of the items available at the warehouse. The batch of relevant journal entries will be generated and posted to the General ledger workspace.
  • Debit note: Indicates that the specified quantity of the stock item is issued from the warehouse based on a debit note; the system also generates this type of transaction on release of appropriate documents. The quantity of the item in this transaction will be deducted from the quantity of the item available at the warehouse. The batch of relevant journal entries will be generated and posted to the General ledger.
  • Credit note: Indicates that the specified quantity of the stock item is received at the warehouse based on a credit note; this type of transaction is also generated by the system on release of appropriate documents. The quantity of the item in this transaction will be added to the quantity of inventory available at the warehouse. The batch of relevant journal entries will be generated and posted to the General ledger workspace.
Item ID The item ID of the stock item. Stock items are maintained by using theStock items (IN202500) window.
Warehouse (This column appears only if the Warehouses functionality is enabled in your system.) The warehouse from which the item is issued.
Location (This column appears only if the Warehouse locations functionality is enabled in the Enable/disable functionalities (CS100000) window.) The warehouse location from which the item is issued.
Quantity The quantity of the specified item (in the units of measure indicated below).
UoM The unit of measure used for the stock item.
Unit price The price of the specified unit of this stock item.
Manual amount The extended price of the specified stock item, calculated automatically as the unit price multiplied by the quantity of the stock item involved in the inventory issue operation. The value can be edited manually later, for example, to round up or down the value.
Unit cost The cost of the specified unit of this stock item.
Cost The extended cost of the specified stock item. An extended cost is calculated automatically as the unit cost multiplied by the quantity of units involved in this transaction. The value can be edited manually later, for example, to round up the number.
Lot/serial no. The lot or serial number of the stock item. To specify the lot or serial numbers of the particular units, click Allocations in the table toolbar. If multiple serial or lot numbers were specified, the column displays <SPLIT>. This column appears only if the Lot and serial tracking functionality is enabled.
Expiration date The expiration date of the specified stock item. This column appears only if the Lot and serial tracking functionality is enabled.
Reason code The reason code for the inventory transaction.
Project The project with which this transaction is associated, or the code indicating that this transaction is not associated with any project; the non-project code is specified in the Project accounting preferences (PM101000) window. This column appears if the Projects module has been enabled and activated.
Project task The particular task of the project with which this transaction is associated. This column appears if the Projects module has been enabled and activated.
Description A brief description of the transaction.

By using this dialog box, you can split an issue transaction into several records when units of the stock item are picked from different locations or have different lot, or serial numbers. Also, you can assign lot or serial numbers to stock items if such numbers are to be assigned on issue. The Allocations dialog box includes the following elements.

Element Description
Unassigned qty. The quantity of the stock item that has no location specified or lot or serial numbers assigned.
Quantity to generate The quantity of the stock item for which lot or serial numbers should be generated.
Lot/serial number from The lot or serial number to be used as a start number. This field appears only if the Lot and serial tracking functionality is enabled in the Enable/disable functionalities (CS100000) window.
Generate (button) A button that you click to initiate the generation of lot or serial numbers. (This button appears only if the Lot and serial tracking functionality is enabled in the Enable/disable functionalities (CS100000) window.)
Column Description
Location (This column appears only if the Warehouse locations functionality is enabled in the Enable/disable functionalities (CS100000) window.) The location in the warehouse.
Lot/serial no. (This column appears only if the Lot and serial tracking functionality is enabled in the Enable/disable functionalities (CS100000) window.) The serial number of the unit of stock item or the lot number of the quantity of stock item received.
Quantity The quantity of the stock item with the same sub item code and the same lot number. It is 1 for items with serial numbers.
UoM The unit of measure (UoM) for the specified quantity of the stock item.
Expiration date (This column appears only if the Lot and serial tracking functionality is enabled in the Enable/disable functionalities (CS100000) window.) The expiration date of the specified quantity of the stock item.
Button Description
OK Saves the records generated.

You use this dialog box to view the item availability information for various warehouses and warehouse locations (if the Warehouse locations functionality is enabled in your system) and to add the required quantity of the item to the document. To find an item, you can type a string from its item ID in the Inventory field.

Element Description
Item The ID of a particular item whose information you want to view. Leave the field blank to filter information by other criteria or type a string from the item's item ID to find the it.
Barcode The bar code of the item to be listed. Leave the field blank to filter information by other criteria.
Item class ID The item class of the items whose information you want to view. Leave the field blank to view information on items of all classes.
Warehouse (This field is available for selection only if the Warehouses functionality is enabled in the Enable/disable functionalities (CS100000) window.) The warehouse where the item are stocked. Leave the field blank to view items from all warehouses.
Location (This field appears only if the Warehouse locations functionality is enabled in your system.) The location in the warehouse. Leave the field blank to view items in all locations.
Show available items only A check box that you select if only items whose available quantities are greater than zero should be listed in the table.
Column Description
Qty. selected The quantity of sales units of the stock item that you want to add to the document.
Warehouse (This column appears only if the Warehouses functionality is enabled in your system.) The warehouse where the items are stocked.
Location (This column appears only if the Warehouse locations functionality is enabled in the Enable/disable functionalities (CS100000) window.) The location in the warehouse.
Item ID The stock item by its item ID.
Description The description of the item with the specified item ID.
Base unit The unit of measure used as a base unit for the stock item.
Qty. available The available quantity of this item at the specified warehouse and location.
Qty. on hand The quantity on hand of this item at the specified warehouse and location.
Button Description
Add Adds the selected items.
Add and close Adds the selected items and closes the dialog box.
Cancel Cancels the changes and closes the dialog box.

This tab displays the reference number and the branch of the batch generated upon release of the issue.

Element Description
Batch no. The reference number of the batch generated for the issue. Click the number to open the Journal transactions (GL301000) window and view the details of the transactions.
Branch The branch that issues the products.

Related reports

Inventory list (detailed) (IN61100S)

Inventory register (IN61400S)

Related concepts

About inventory transactions

Related windows

Inventory preferences (IN101000)

Inventory summary (IN401000)