Work with customer knowledge in Advisor KYC

1. Go to the My start page and the tab Advisor KYC in Visma Advisor.

2. Click To KYC list.

A new window opens and you will now work in the Advisor KYC service. If you have completed the general risk assessment, the tasks that are added for the customer in Visma Advisor are now displayed and they will be included.Visma Advisor If you haven't performed a general risk assessment, you will get a warning that a complete KYC report will not be achieved for the customer.

3. Select the customer in the KYC list.

4. Go through the Kundkännedom for the customer and enter the information about the customer.

Advisor KYC automatically retrieves information about the company's beneficial owner and board from Swedish company registers, but you can also add beneficial owner and board members on your own. In connection with this, automatic checks are also made against PEP and sanction lists. If there is a match via the automatic check that is performed, you can click and get more information about the representative and what the match means.  You can also read more in Analyse a match in different registers - Customer knowledge.

1. Click ID check, to check the identity of the company representatives.

2. Choose if you want to perform a real life check or send to the customer for verification via BankID.

3. If you choose to make a real life check, Granska ID-handling i verkligheten, you will have to enter information in two mandatory fields, Granskning utförd av and the other Granskning utförd.

4. To make the check digitally via BankID, fill in the recipient's e-mail address, select the language, fill in any message and click Skicka.

5. The recipient will receive an e-mail where they easily can identify with their BankID.

Here you can describe the customer's business in your own words, which potential risk factors exist in the business, as well as how likely it is that these risks will occur and what consequences it could have.

Here you can answer yes and no questions linked to the company's geography, for example if they operate outside of Sweden.

If you answer yes to any of the questions, you will have to supplement with additional information.

Here you can describe the purpose and nature of the business relationship in your own words.

Here you can answer yes and no questions related to the company's finances, for example whether they make foreign payments or handle cash, as well as justify why information about capital has been retrieved or not:.

If you answer yes to any of the questions, you will have to supplement with additional information.

If you are working with tasks, these are filled in, and it is therefore important that you follow the recommended workflow for the module and have entered the assignments before starting the customer research. If you do not work with tasks, or perform additional services, you must mark these under the heading Övriga tjänster och produkter.

You also have the option to adjust the risk level for the various tasks, choose which risk factors apply to the specific customer and whether any risk factor should be supplemented with a customer-specific supplement:.

Here you assess the level of risk for the business relationship, justify why you made the assessment and provide additional information linked to the risk assessment.

Here you have the opportunity to review all answers and complete the customer knowledge.

The customer due diligence process must be repeated at least once a year, but possibly more often depending on the level of risk. Note that you have to judge yourself how often the process should be repeated. In connection with completing a KYC, you have the opportunity to choose when the process should be repeated and when you should receive a reminder:

After initiating KYC for a customer, you can perform it as many times as needed during the period that the KYC is active for the customer.

The reminder will appear in the Overview, in the Event list in Advisor KYC and the tab Advisor KYC on the customer in Visma Advisor.

Advisor KYC continuously checks if there are any changes among your customers' company details, for example if executives or beneficial owners have changed, or if they have been added to a PEP or sanctions list. If there are changes that can affect the risk assessment, an event is automatically created that is visible in the Advisor KYC tab on My start page in Visma Advisor and the Event list in Advisor KYC.

In addition to the automated monitoring of company information, you have the opportunity to register, manage and follow up your own events by clicking on Lägg till händelse in the overview.

If you make the assessment that an event can affect the customer-specific risk level, you should redo the customer knowledge. The easiest way to do this is by clicking To KYC list under the Advisor KYC tab on the customer.

All employees with access to Advisor KYC can print and export completed customer knowledge reports. This is done from the KYC list in the Advisor KYC service.

1. Go to My start page - Advisor KYC.

2. Click To KYC overview.

A new window opens and you will now work in the Advisor KYC service.

3. Select KYC list.

4. Select the customer you wish to export the KYC for.

5. Select the KYC report you wish to export by clicking Visa.

6. Click the button Exportera on the left hand side.

The file is now created and stored on your computer with the name Kundkännedom_Company-name_date.pdf.