Add new accounting template

To be able to use an Accounting template, the template must have the status Active and contain accounts that are active.

Specify a journal series that you want to be associated with the accounting template.

Here, you can describe how and when the accounting template is intended to be used.

When you specify a scope of use, only general ledger accounts relevant to the usage area in question can be selected in the account list. The scope of use controls in which parts of the program the accounting template is available.

You can control whether an amount for a specific account should always be indicated as a Debit or Credit. This reduces the risk of posting errors. In certain types of accounting templates, it is instead a better choice to choose D/C, which means that both the debit and credit columns are available for registration when the accounting template is used.

Here, you can add projects and cost centres to the selected ledger accounts.

Here you add a formula for each account and decide how the calculation should be done.

Create formulas

Example 1. Split costs into different cost centres with a percentage

Here is an example of a rent that is posted on the same cost account, but split into different cost centres. In the formula you can see how the cost is split between the different cost centres with a percentage.

Example 2. Fixed amount combined with a calculation of the remaining amount

Here is an example of Pensionsförsäkring med särskild löneskatt. We have a fixed amount of 5 000 SEK on account 7490, which is a recurring amount for that account. The remaining amount from Total - 5 000 SEK is placed on the account 7411. The formulas for account 7533 and 2732 are based on the calculated amount from account 7411 multiplied with 24,26%.

Example: Rent allocated on cost centers and projects

Here is an example of a rent that is posted on the same cost account, but split into different cost centres. In the formula you can see how the cost is split between the different cost centres with a percentage. When you apply this template on your manual journal entry, the program will calculate a value based on what you have entered on the accounts 1940 and 2641.