Add accounting template for manual journal entry

Streamline your journal entry registration by adding your own accounting templates for manual journal entries.

You can also use this instruction to add accounting templates for Other withdrawals and Other deposits. Just select the correct Scope of use in step 4.

  1. Go to Settings - Accounting templates.
  2. Select New accounting template.
  3. Add Name, Journal series, and Description.
  4. In the Scope of use field, select Manual journal entries.

  5. Add the accounts you would like to include in your template.

  6. In the Formula fields, it is possible to build your own formulas by using the formula buttons above.

In the Field explanations below, you can read more about how to use the formulas including an example.

  1. Select Save.

New accounting template window

To be able to use an Accounting template, the template must have the status Active and contain accounts that are active.

Specify a journal series that you want to be associated with the accounting template.

Here, you can describe how and when the accounting template is intended to be used.

When you specify a scope of use, only general ledger accounts relevant to the usage area in question can be selected in the account list. The scope of use controls in which parts of the program the accounting template is available.

You can control whether an amount for a specific account should always be indicated as a Debit or Credit. This reduces the risk of posting errors. In certain types of accounting templates, it is instead a better choice to choose D/C, which means that both the debit and credit columns are available for registration when the accounting template is used.

Here, you can add projects and cost centres to the selected ledger accounts.

Here you add a formula for each account and decide how the calculation should be done.

Create formulas

Variable Description
Account When using this variable you can base a formula on an amount from another account used in the template. Select the Account button and then enter the account number manually on the account you want to include in your formula.

Here is an example of a rent that is posted on the same cost account, but split into different cost centres. In the formula you can see how the cost is split between the different cost centres with a percentage. When you apply this template on your manual journal entry, the program will calculate a value based on what you have entered on the accounts 1940 and 2641.

Related topics

Add new ledger account
Add new accounting template
Add accounting template for purchase invoice
Accounting templates

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