Visma Lön Smart
Select or switch employee type
The employee type Simplified can only be selected when adding new employees to the employee list. Once you've selected Simplified, you can later switch to Complete, but once you've switched to Complete, you can't switch back to Simplified.
Do like this:
- Select Lön Smart - Employees.
- Select the employee from the list and choose the tab Basic information.
- Select Complete or Simplified in the Employee type field.
If you switch to Complete, you should supplement the employment register with information that is mandatory for that employee type.
If you switch to the employee type Complete, proceed as follows.
- Select Employment.
- Click on the pen icon next to Agreement and select an agreement.
- Click on the pen icon next to Work schedule and select a work schedule.
- Select the Holiday tab.
- Select the holiday term that applies for the employee. Read more about the different holiday terms in the topic Calculate holiday terms.
Since holiday is not administered for the employment type Simplified neither holiday accruing nor non-holiday accruing values have been saved for the employee. These values are saved once the employee is changed to Complete and payslips are created. You can however add holiday accruing values for one or more periods when the employee was Simplified with the help of these adjustment pay codes.
- 9430 - Adjustment holiday accruing pay
- 9431 - Adjustment holiday accruing variable pay
- 9434 - Adjustment holiday accruing time
- 9440 - Adjustment holiday accruing leave, hrs
- 9441 - Adjustment holiday accr. leave, whole work days
- 9445 - Adjustment non-holiday accruing leave, hrs
- 9446 - Adjustment non-holiday accr. leave, whole cal. days
Register the adjustment on the payslip under Lön Smart - Pay runs. If you want the adjustment to affect a certain period, it is possible to select dates when you register the adjustment. If you do not enter any dates, the values are accumulated in the pay period that is added on the payslip.
If you do not want the pay rows to be shown in the employee's payslip, untick the box Print on the far right.
For employee's with the employment type Complete, you register their salaries with the help of shortcuts either directly on the employee's payslip or via the calendar. Read more in the topics Calendar and Create new pay run. You can also watch the movie Create pay runs in Visma Lön Smart (in Swedish). If you want us to show you how it is done in the program, click Guide me. The guide is only available when this help topic is opened inside the program.
You can also have the employees register their times and deviations via Visma Lön Anställd and travels and expenses via Visma Utlägg. When Visma Lön Anställd is activated for the company an extra charge will be added for all employees that have received a salary during the month and for Visma Utlägg an extra charge will be added per expense. Read more about Visma Lön Anställd and Visma Utlägg.
Related topics
Add or edit employee information
Comparison between the employment types Complete and Simplified
Getting started when employees register their own times and deviations
