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Financial statements
Financial statements is located under both Period closing and Year-end closing.
The view Financial statements shows the Income statement and Balance sheet with all the updated accounting data from the reconciliation of the accounts.
If the result for the period or year you are working on is yet to be booked, then a new row called Calculated profit/loss (not bookkept) will show in Financial statement - Balance sheet to avoid differences between Total assets and Total equity and liabilities . The value shown in this row will be included in Total equity and liabilities.
If you have unbooked profit or loss and mark the balance sheet for preview or select Download PDF in Report center, then the row Calculated profit/loss (not bookkept) will also show in the preview or the downloaded PDF.
Expand the level of detail in the Financial statements
You can expand the level of detail in Financial statements by drilling down to the journal entries recorded on the accounts.
Amounts that are available for drill-down are underlined and will change their colour when you hover over them in the overview. Click on an amount to open the Account analysis dialogue, which displays all the journal entries attached to that specific account.
The account analysis opens in a new browser window. This makes it possible to have one or several account analysis windows open at the same time and still continue to work in the program. You can move the window around, even to a second screen.
When the main window is closed, all sub-windows will be closed as well.
In Account analysis, the opening balance for the selected account and period is shown above the journal entry list, while the closing balance for the selected account and period is displayed at the bottom of the list.
The journal entry list contains entry date and number, along with the current change, the closing balance after each journal entry and a transaction text.
From within Account analysis, it is possible to select a different account in the account selector in the top left. You can also adjust the period displayed in the period selector in the top right.
Click on the arrow next to a journal entry in the list to expand it and display a more detailed view of that particular entry. This view contains the debit and credit accounts, the booked amounts and the transaction text.
View attachments in the account analysis
To view an attachment to a journal entry in the account analysis, click on the paper clip icon in the Attachments column. Choose which document you want to preview in the dialogue box that opens.
In the preview window, you can download the attached document by clicking on the Download button and then easily drag it into an external appendix. It is also possible to create a new external appendix, to which the document is automatically linked by selecting Add to appendix in viewing mode.
Rename headings in the balance sheet and income statement
If you use K3 as an accounting method, you can set your own heading in the balance sheet and income statement. Hover with the mouse cursor on the title and click on the appearing pen icon. Activate Use own text and click Yes. Once you have set your own text, it will be indicated with an icon next to each heading.
Alternate placement of accounts
Depending on whether they have a credit or a debit balance, certain accounts will be placed as either assets or liabilities in Year-end closing - Financial statements - Balance sheet.
Those of the accounts that are connected to any of the reference accounts listed below, will automatically get this alternate placement in the balance sheet by default.
You can update these settings under Maintenance - Chart of accounts by selecting the pen icon for the corresponding row, select the Alternative reference account checkbox and set the desired account.
| Reference account | Account name | Alternative reference account | Account name |
|---|---|---|---|
| 1630 | Avräkning för skatter och avgifter (skattekonto) | 2850 | Avräkning för skatter och avgifter (skattekonto) |
| 1640 | Skattefordringar | 2510 | Skatteskulder |
| 1650 | Momsfordran | 2650 | Redovisningskonto för moms |
| 1660 | Kortfristiga fordringar hos koncernföretag | 2860 | Kortfristiga skulder till koncernföretag |
| 1661 | Kortfristiga fordringar hos moderföretag | 2861 | Kortfristiga skulder till moderföretag |
| 1662 | Kortfristiga fordringar hos dotterföretag | 2862 | Kortfristiga skulder till dotterföretag |
| 1663 | Kortfristiga fordringar hos andra koncernföretag | 2863 | Kortfristiga skulder till andra koncernföretag |
| 1670 | Kortfristiga fordringar hos intresseföretag, gemensamt styrda företag och övriga företag som det finns ett ägarintresse i | 2870 | Kortfristiga skulder till intresseföretag, gemensamt styrda företag och övriga företag som det finns ett ägarintresse i |
| 1930 | Företagskonto/checkkonto/affärskonto | 2330 | Checkräkningskredit |
| 2850 | Avräkning för skatter och avgifter (skattekonto) | 1630 | Avräkning för skatter och avgifter (skattekonto) |
| 2510 | Skatteskulder | 1640 | Skattefordringar |
| 2650 | Redovisningskonto för moms | 1650 | Momsfordran |
| 2860 | Kortfristiga skulder till koncernföretag | 1660 | Kortfristiga fordringar hos koncernföretag |
| 2861 | Kortfristiga skulder till moderföretag | 1661 | Kortfristiga fordringar hos moderföretag |
| 2862 | Kortfristiga skulder till dotterföretag | 1662 | Kortfristiga fordringar hos dotterföretag |
| 2863 | Kortfristiga skulder till andra koncernföretag | 1663 | Kortfristiga fordringar till andra koncernföretag |
| 2870 | Kortfristiga skulder till intresseföretag, gemensamt styrda företag och övriga företag som det finns ett ägarintresse i | 1670 | Kortfristiga fordringar hos intresseföretag, gemensamt styrda företag och övriga företag som det finns ett ägarintresse i |
| 2330 | Checkräkningskredit | 1930 | Företagskonto/checkkonto/affärskonto |
