View the trial balance on reports

The trial balance is the listing of all active accounts with their beginning and ending balances, and the debit and credit transactions for the period.
You use the trial balance report to ensure that accurate data is maintained in the actual ledger, so this data can be used in the financial reporting for your business.
If the total value of all debit entries equals the total value of the credit entries, the data is accurate and can be used to prepare a profit and loss statement and a balance sheet.
If the totals are not equal, by using the functionality of inquiries and reports, you can drill down to the transaction that caused the error.

Use the account summary window

1. Go to the Account summary (GL401000) window.
2. In the Ledger ID field, select the actual ledger.
3. In the Financial period field, select a period. View the trial balance.
4. Optional: By using the Account class and Subaccount fields, filter the balances.
5. Optional: By using the Account details, Account by subaccount, and Account by period buttons, drill down to particular debit and credit transactions.
6. Optional: By using the filter text field, set up criteria to display only specific accounts on the list.

Use the trial balance summary report

1. Go to the Trial balance summary (GL63200S) report window.
2. In the Ledger ID field, select the actual ledger.
3. In the Financial year field, select a financial year.
4. In the From period and To period fields, select the period to include.
5. In the From account and To account fields, select the series of accounts to include.
6. Optional: Select the Combine totals check box if you want debits and credits to be calculated to one value.
7. Select the Suppress zero balances check box if you want to exclude accounts with zero balances from the report.
8. Click Run report.
9. Review the company trial balance information grouped by general ledger account.

Use the trial balance detailed report

1. Go to the Trial balance detailed (GL632500) window.
2. In the Ledger ID field, select the actual ledger.
3. In the Financial period field, select a financial period.
4. Optional: Select the Combine totals check box if you want debits and credits to be calculated to one value.
5. Select the Suppress zero balances check box if you want to exclude accounts with zero balances from the report.
6. Click Run report.
7. Review the company trial balance information, grouped by the type of general ledger accounts and detailed to a particular subaccount.