Visma Net

Trial balance summary (GL63200S) report

This topic gives you information about the elements that you find in this window in Visma Net, such as fields, field values, buttons, and check boxes.

This period-end report displays the account balances for the selected period. The report includes the beginning and ending balances, as well as the period's total debits and credits.

Accounts are grouped by their types (Assets, Liabilities, Income, and Expenses), and these groups of accounts are listed according to the order specified in the General ledger preferences (GL102000) window. Accounts of the same type are listed in alphanumeric order.

Report parameters

On this tab, use the following parameters to select the information to be displayed on the report:

Element	Description
Company	The company the report should cover. Select a company, or leave the field blank to view data on all companies. This field is only available if the Multi-branch support check box is selected and enabled in the Enable/disable functionalities (CS100000) window.
Branch	The branch the report should cover. Select a branch, or leave the field blank to view data on all branches. This field is only available if the Multi-branch support check box is selected and enabled in the Enable/disable functionalities (CS100000) window.
Ledger	The ledger to be reported on. By default, the actual ledger is selected.
Financial year	The financial year to be reported on. By default, the current financial year is selected.
From period	The period from when the report should start. By default, the current financial period is selected.
To period	The period from when the report should end. By default, the current financial period is selected. The list of periods contains all periods including closed periods. If the 'to period' is before the 'from period', you will get a warning on the report saying 'Select a To period that is after the From Period'. If the 'to period' is not within the financial year, you will get a warning on the report saying 'The selected periods are crossing years. The ending balance for income and expense is not correct.'.
From account	The first account in a series of accounts that the report should include. When the report is run, you can click on each account in the report to open the Account details (GL404000) window to see the transaction lines.
To account	The last account in a series of account that the report should include. When the report is run, you can click on each account in the report to open the Account details (GL404000) window to see the transaction lines.
Combine totals	Select this check box if you want totals to be combined in the report.
Hide zero balances	Select this check box if you want to remove accounts that have all zero values (beginning and ending balance, credits, and debits separately or combined) from the report.

Button	Description
Parameters	Navigates to and from the report window to let you change the report parameters.
Cancel	Clears any changes you have made and restores default settings.
Run report	Initiates data collection for the report and displays the generated report.
Save template	Saves the currently selected report as a template with all the selected settings.
Remove template	Removes the previously saved template. This button is available only when you select a template.
Schedule template	Opens the Select schedule name dialog box, which you can use to schedule the processing of the report. This button is available only when you select a template.
Edit report	Opens Visma BI - Report Designer in a new browser tab, where you can edit your report. However, if you are working with a Balance sheet (GL634000) report or a Profit and loss (PM64300S) report, you will be navigated to the Report definitions (CS206000) window to make your changes there.
Export report design	Makes a copy of the report that you can import (for example, for another company) by using the button on the Report versions tab. Then you select that the copy of the report is not going to be the default version which is used when you click the Run report button. This button is only available for users assigned with the Report designer user role.

Element	Description
Template	The template to be used for the report. If any templates were created and saved, you can select a template to use its settings for the report.
Default	When this check box is selected, the selected template is marked as the default one for you. A default template cannot be shared.
Shared	When this check box is selected, the selected template is shared with other users. A shared template cannot be marked as the default.
Locale	A locale that you select to indicate to the system that the report should be prepared with the data translated to the language associated with this locale. This field is displayed if there are multiple active locales in the system.

Buttons	Description
Parameters	Navigates back to the report window to let you change the report parameters.
Refresh	Refreshes the information displayed in the report (if any data changes were made).
Groups	Adds to the report a left pane where the report structure is shown. Click a report node to highlight the pertinent data in the right pane.
View PDF / View HTML	Displays the report as a PDF, or displays the report in HTML format. The available button depends on the current report view; if you are viewing a PDF, for instance, you will see the View HTML button.
Go to first page (Ctrl + Page up)	Displays the first page of the report.
Go to previous page (Page up)	Displays the previous page.
Go to next page (Page down)	Displays the next page.
Go to last page (Ctrl + Page down)	Displays the last page of the report.
Print	Opens the browser dialog box so you can print the report.
Send	Opens the Email activity dialog box, which you use to send the report file (in the chosen format) to the specified email address.
Export	Allows you to export the data in the chosen format: Excel Excel with headers (this option is only available for ARM reports) PDF

Element	Description
Deleted records	Selects the visibility of the data deleted from the database. Hide Print Only
Print all pages	Prints all pages of the report.
Print in PDF format	Displays the report in PDF format.
Compress PDF file	Indicates that the system will generate a compressed PDF.
Embed fonts in PDF file	Indicates that the system will generate the PDF with fonts embedded.

Field	Description
Format	The format in which the report will be emailed: HTML PDF Excel Excel with header (this option is only available for ARM reports) The merge function for reports in Excel format is not supported. If you want to merge a report with other reports and send an aggregated report by email, you should select either the HTML or PDF format for the report.
To	The email address of the recipient.
Cc	An additional addressee to receive a carbon copy (Cc) of the email.
Bcc	The email address of anyone to receive a blind carbon copy (Bcc) of the email; an address you enter in this box will be hidden from other recipients.
Subject	The subject of the email.

Button	Description
Edit version	Click this to edit the selection version of the report.
Refresh dataset	Click this button to refresh the data set you have selected.
Activate	Temporarily activates the selected report.
Import report design	Click this button to select an exported report you want to import into this company. This button is only available for users assigned with the Report designer user role. The imported report will be set as the active report.

Column	Description
Version	The number of the report version.
Description	The description of the report version.
Active	When this check box is selected, the report version is active.
Created	The creation date of the report version.
Not default dataset	This check box is automatically selected if the report version is an import of an external report.