Create a batch

1. Go to the > Journal transactions (GL301000) window.
2. Click .
3. In the top part, perform the following steps:
   1. In the Module field, select General ledger because a new batch can be created only for the General ledger workspace.
   2. In the Transaction date field, specify the transaction date for the batch.
      All journal transactions that you will add to this batch will have the transaction date specified here.
   3. In the Post period field, specify the financial period to which the transactions should be posted.
   4. Optional: In the Description field, enter the brief description of the transaction.
   5. In the Branch field, specify the branch to which the transactions belong.
   6. In the Ledger field, specify the ledger to post the transactions.
      By default, the posting ledger specified for the branch in the Inter-branch account mapping (GL101010) window is selected in this field.
   7. In the Currency field, select the currency used for all journal transactions of the batch.
      By default, the base currency defined for all branches in the Branches (CS102000) window is specified.
   8. Optional: Select the Auto-reversing check box, if the batch contains the adjusting period-end transactions that should be automatically reversed at the beginning of the next period.
4. In the table toolbar, click and enter journal entry parameters in the following way:
   1. In the Branch field, select the branch whose balance will be updated by the journal entry.
      By default, the branch that you have specified in the top part is specified.
   2. In the Account field, select the account to be updated by the entry.
   3. Optional: In the Ref. number column, specify a value that meets your internal requirements.
      For example: The reference number of the document for which this batch was generated.
   4. Optional: In the Quantity field, specify the quantity of items associated with the transaction, if relevant.
   5. Optional: In the UoM field, specify the unit of measure for items associated with the transaction, if relevant.
   6. In the Debit amount field, specify the debit amount of the journal entry (if any).
   7. In the Credit amount field, specify the credit amount of the journal entry (if any).
      
      A single entry contains either a debit amount or a credit amount.
   8. Optional: In the Transaction description field, enter the description that will help you or other users identify the journal entry.
   Perform these steps for each journal entry to be added in the batch.
5. Optional: Attach scanned images of the supporting documents or their electronic versions to this batch.
   
6. To save the batch with the On hold status make sure, that the Hold check box is selected.
7. To save the batch with the Balanced status, do one of the following:
   • If the Control total field is shown in the window, enter the amount that equals the debit total or credit total.
   • If the Control total field is not displayed in the window, make sure the debit total equals the credit total.
8. Click .

Parent topic:

Related tasks
Release a batch
Release multiple batches
Post batches
Find and view a particular batch

Related reference
Journal transactions (GL301000)