Visma.net ERP

Run allocations (GL504500)

This topic gives you information about the elements that you find in this window in Visma.net ERP, such as fields, field values, buttons, and check boxes.

You can use this window to process all allocations that are active in a post period or only selected allocations.
You must process an allocation at least once during each financial period involved.
An allocation can be processed multiple times during the same post period. You can open the Allocation history tab in the Allocations (GL204500) window to check how many batches were created for the selected allocation. Batches will not be generated if the chosen post period is closed.
For more information on using allocations, see: About allocation rules.

If you are processing the allocations manually, note that allocations with the lowest Sort order values should be processed first.

The batches generated as the result of processing allocations appear in the Release transactions (GL501000) and Post transactions (GL502000) windows.
They can be modified and posted as other batches.

This window is available only if the Allocation templates functionality is enabled in the Enable/disable functionalities (CS100000) window.

The window toolbar

Button	Description
Process	Generates the batches for the allocations you have selected in the table.
Process all	Generates the batches for all allocations.

The top part

By using the elements in this area, you can select the post period for allocations.

Element	Description
Allocation date	The date of allocation.
Post period	The financial period for which you want to view and process allocations.

The table

This table displays a list of the allocations active in the financial period selected as the Post period.


Column	Description
Allocation ID	The identifier of the allocation. The numbering series for allocations is assigned in the General ledger preferences (GL102000) window.
Description	The detailed description of the allocation.
Distribution method	The way a source amount should be distributed between the destination accounts. The available options are as follows: By percent: By percentages, with a total of 100 percent By weight: By user-defined coefficients, with the total not defined By destination account YTD: To year-to-date balances on the specified accounts By destination account PTD: To period-to-date balances on the specified accounts
Allocation ledger	The ledger where the allocation takes place. The source and target accounts must belong to the same ledger.
Sort order	An integer that indicates the priority of the allocation. The allocations with lower values are processed first.
Last batch	The ID of the batch that was last generated for the allocation.
Batch period	The period for which the last batch was generated.
Batch amount	The control total of the batch.
Batch status	The status of the batch. By default, the status of an allocation batch is Balanced. If an allocation batch was modified by a user, it can be saved only if the status remains Balanced.

Parent topic:
General ledger windows - overview

Related concepts
About allocation rules