Visma.net ERP

Process VAT report (TX502000)

This topic gives you information about the elements that you find in this window in Visma.net ERP, such as fields, field values, buttons, and check boxes.

You use this window to process a VAT report prepared for a selected tax agency for the specified VAT reporting period.

You can close the VAT reporting period that you have prepared in the Prepare VAT report (TX501000) window and generate a purchase invoice intended for the selected tax agency. The supplier invoice contains the net VAT amount that must be reported to the tax agency.

You can turn off the creation of the generation of purchase invoice on the Tax agency settings tab on the Suppliers (AP303000) window.

If any documents were posted to the closed reporting period, you can create a new revision of the report with the appropriate VAT adjustment automatically generated.

You can specify whether the particular tax agency allows posting to closed reporting periods on the Tax agency settings tab of the Suppliers (AP303000) window.

After closing the VAT period you can send/resend the VAT report to AutoReport where it will be authenticated and uploaded to the government.

The window toolbar

Button	Description
Close period	Close the selected reporting period to process / release the report. Note: In a company having the File VAT by branches selected, all branches must be prepared before you can close.
Send	Send the VAT report to the tax agency after you have closed it. The Send button is active if the selected revision is closed but not yet sent to the authorities.
Resend	Resend the VAT report to the tax authorities if you have corrected the report in the Prepare VAT report (TX501000) window and need to send it to the tax authorities again. The Resend button is active if the selected revision has been sent to the authorities.
Validate	Sends the VAT report for validation at the tax agency without sending it.
Actions	Two actions are available: Adjust VAT Navigates to the VAT adjustments (TX301000) window, where you can create a VAT adjustment document that adjusts the VAT and the taxable amount of the specified VAT in the prepared VAT report. For details, see: About operations with VAT reports. Void report Voids a VAT report that has the Prepared status, and opens the Prepare VAT report (TX501000) with the corresponding reporting period. If the Update closed reporting periods check box is selected in the Suppliers (AP303000)Suppliers (AP303000)window, the reporting period remains closed once you have voided a VAT report. In that case, you can update a closed period with data from new documents, void a VAT report and prepare a new one. If your company consists of multiple branches, you can void a VAT report for the selected branch only. Once you have prepared the voided VAT report again, you can release VAT reports for company branches.
Inquiries	From the button's drop-down you can select two reports, which will give you further details on your VAT reporting: VAT report details (TX502010) VAT account control summary (TX40300S)
Reports	Two reports are available: Print VAT report. This makes it easier to print the report that is closed or selected in the window. The report that will be printed depends on the country of the company. Download XML file This will create a copy of the XML file that are sent to AutoReport and are mostly used for support purpose.

The top part

You use the elements in the area to select the branch, tax agency, and VAT period for the report to be released.

Element	Description
Company	The company whose VAT report will be released. This field is available only if the Multi-branch support check box is selected and enabled in the Enable/disable functionalities (CS100000)Enable/disable functionalities (CS100000) window.
Branch	The branch whose VAT report will be released. This field is available only if the Multi-branch support check box is selected and enabled in the Enable/disable functionalities (CS100000) window. The Company type must be With branches requiring balancing and the check box File tax by branch checked.
Tax agency	The ID and name of the tax agency for which the VAT report is intended. Select a tax agency from the list of agencies available in the system. In Visma.net ERP, tax authorities are defined as suppliers. The suggested tax agency can be defined on the VAT information tab in the Organisations (CS101500) or Branches (CS102000) windows.
Reporting period	The VAT reporting period the report covers.
Report status	The status of the report.
Revision	The revision number of the VAT report. The revision number changes each time you prepare a VAT report for a closed reporting period. With each revision, a new purchase invoice is generated automatically and is listed on the Supplier documents tab. You can generate updated VAT reports for closed reporting periods if this functionality is enabled for the tax agency on the Tax agency settings tab of the Suppliers (AP303000) window.
Show differences	A check box that indicates (if selected) that the amounts shown in the table on the Details tab are taken from documents posted between the VAT report revision selected in the Revision field and the previous revision of the VAT report. That is, these are the amounts that indicate the difference between the revisions of the VAT report. This check box is available only for revision 2 and higher.
From	Read-only. The start date of the selected period.
To	Read-only. The end date of the selected period. This date will be used as date on the tax document created on the tax agency.
Due date	The due date is suggested based on the payment terms of the tax agency. You can overwrite the date before you close the report. It will be used on the invoices and credit notes that are created.
Report type	The report type for the VAT report. Main report: Used the first time the report is sent. It will also replace the previous report.
Report status	The status of the VAT report. Prepared: The report has been prepared but not yet sent to the tax authorities. Closed: The report has been sent to the tax authorities and is closed.
Status message reply	Select from the drop-down list one of the report's Reply status messages: AutoReport acknowledged Received Sent Log on error Upload error Invalid report Processing failed Sending Rejected by government Report ready for download AutoReport failure
Current bank account	Shows the current bank account The current bank account or IBAN from the Payment settings tab in Company. This is used by the tax authority to pay a claim to the company. If File tax by branch is selected on the company the the bank account is from the branch
Current BIC (Swift)	The BIC (swift) for the current bank account if IBAN is used from the Payment settings tab in Company. If File tax by branch is selected for the company, the BIC (swift) is from the branch.
New bank account	If you want to change the bank account that you want the government to use if you have a claim, you can enter this here. The new bank account will be sent and updated in Altinn.
New BIC (Swift)	If you enter an IBAN in the New bank account field, you have to enter the SWIFT/BIC for this account.
Note to tax agency	Enter comments to the tax authority of any derivation or information regarding the report if necessary.
Report transfer status	Visible after the report has been validated or sent. The status from AutoReport or the tax authority of the sent report
Report transfer date	Visible after the report has been validated or sent. The date and time for when the sent and received status.
Report transfer message	Visible after the report has been validated or sent. Message sent from AutoReport or the tax authority

The Details tab

This tab shows the lines included in the prepared VAT report.
The lines contain particular amounts (VAT and taxable) accumulated according to the taxable documents during the selected reporting period.

Select the Hide rows with no amount check box to only view rows with VAT transactions.

Column	Description
Report line order	A report line defined for the tax agency report.
Description	The description of the report line. It can be maintained in the Reporting settings (TX205100) window.
Amount	The accumulated amount (VAT or taxable) for the report line in the default currency for the reporting groups that are defined to report this line. You can maintain it in the Reporting settings (TX205100) window.
VAT box number	This contains the code used in the electronic report to the government. The lines without a code will not be included in the report. Note: These codes must correspond with the authorities coding for VAT reports.
From VAT period	The first VAT period to report from.
Report line no.	This is the line number that is created by the system.
To VAT period	The last VAT period to report from.
Sort order	Here you can enter a value that is used to sort the report lines in the windows Prepare VAT report (TX501000) and Process VAT report (TX502000) .
VAT zone ID	This is used if the values should be used only for one VAT zone. It is not in use in standard reports.

The Supplier documents tab

This tab shows any supplier documents (of the Invoice or Purchase credit note types) created by the system when the VAT report was released for the selected reporting period. In addition, it shows all invoices created manually in the Purchase invoices (AP301000) window for the tax agency with date corresponding to the from and to date for the VAT period. The manually created invoices will have an empty VAT revision.

This supplier document contains the total VAT amount that you have to pay to the tax agency.

This VAT amount is taken from the Net VAT row of the VAT report (the row for which the Net VAT check box is selected in the VAT (TX205000) window; all VAT amounts are accumulated in this row.
For details, see: About VAT report configuration.

The system generates this supplier document and displays it on the Supplier documents tab only if the Net VAT row is configured in the VAT report and Generate the VAT invoice automatically is checked on the Tax agency supplier tab.

If you have documents posted to a closed reporting period, you can prepare and release the updated VAT report for that period.
This functionality is available only if the Update closed VAT periods check box is selected for the tax agency on the Tax agency settings tab in the Suppliers (AP303000) window.

Once the updated VAT report is released, another supplier document is generated and listed on the Supplier documents tab in addition to the previous supplier document.
For details, see: About VAT report release.

Column	Description
Branch	The branch that is responsible for paying the supplier document. This column is available only if the Multi-branch support check box is selected and enabled in the Enable/disable functionalities (CS100000) window.
Type	The type of the accounts payable document: Purchase invoice, is created if the company have to pay VAT Purchase credit note, is created if the company has VAT to be paid back from the authorities.
Invoice no.	The number that identifies the supplier document in the system. This Invoice no. is generated according to the numbering series assigned to the documents of the corresponding type in the Supplier ledger preferences (AP101000) window. If you click this number, the document opens in a separate window.
Date	The last date of the VAT reporting period.
Due date	The due date depends on the payment terms defined on the General settings tab in the Suppliers (AP303000) window.
Post period	The period to which the selected document has been posted.
Supplier	The supplier (which is the tax agency) the supplier document is referred to.
Currency	The currency of the supplier document.
Amount	The amount of the supplier document.
Balance	The balance of the selected supplier document.
Status	The status of the selected supplier document. Open: The document has not been paid. Closed: The document has been paid or matched. For details, see the Purchase invoices (AP301000) window.
VAT revision	The revision ID of the supplier document. The supplier document is created in the process after the Close period button is clicked. Documents with empty revision are created manually in the Purchase invoices (AP301000) window.
Supplier ref.	This column is updated with the payment reference number from the VAT report when the invoice is created by the Process VAT report window.