Release customer documents (AR501000)

This topic gives you information about the elements that you find in this window in Visma.net ERP, such as fields, field values, buttons, and check boxes.

This window can be used to release all ready-to-be-released (Balanced) documents or only selected ones.
Whether documents will be posted automatically when they are released is defined by the Automatically post on release check box in the Customer ledger preferences (AR101000) window.

Button Description
Release Releases the customer ledger documents you have selected in the table, changes their status to Open, and creates unposted batches or posts batches directly to the General ledger, depending on whether the Automatically post on release check box is selected in the Customer ledger preferences (AR101000) window.
Release all Releases all the customer ledger documents on the list at once and changes their status to Open.
Whether transactions are directly posted on release is defined by the Automatically post on release check box in the Customer ledger preferences (AR101000) window.

The table contains all ready-to-be-released customer ledger documents and payments (those with a status of Balanced).
To include a document, select the check box that precedes it. To select all the documents, select the check box in the column header.

Column Description
Type The type of customer ledger document. The following types can be released:
  • Invoice:
    An invoice sent to the customer for goods sold or services provided
  • Debit note:
    A document that adjusts the debit amount in one previous invoice or multiple previous invoices
  • Credit note:
    A document that adjusts the credit amount in one previous invoice or multiple previous invoices
  • Payment:
    A customer payment
  • Voided payment:
    A payment that has been cancelled
  • Prepayment:
    A customer payment
  • Customer refund:
    A document created for a customer refund
  • Voided refund:
    A refund has been voided
  • Overdue charge:
    A document for overdue charges
  • Balance write-off:
    A document that writes off a customer's small balance that will not be paid.
  • Credit write-off:
    A document created for a customer refund
  • Cash sale:
    A document created to record a sale paid immediately by cash
  • Cash return:
    A document that is used to record a return of sold goods, which is refunded immediately by cash refund.
    The system also creates a document of this type when you reverse a cash-sale.
    Cash returns do not affect the customer's balance.
Ref. no. The identifier of the document.
Clicking the link navigates to the Sales invoices (AR301000), Customer payments (AR302000), or Cash sales (AR304000) window, depending on the type of the selected document, and displays the details of the selected customer ledger document.

Customer

The customer (by ID) referred to on this document.

Customer name

The customer's complete name as it should appear on the documents.

Customer order

The document reference number used by the customer.
Status The status of the document. Only Balanced documents can be released.

Date

The date when the document was created.

Post period

The period to which the transactions of the document should be posted.

Amount

The amount of the document.
Currency The currency used for the document.

Invoice text

The user-provided description for the document.
Branch The ID of the branch.

Branch name

The name of the branch.

Related concepts

About release of payments and prepayments

Processing payments and applications - overview

About release of application records

About types of customer ledger documents

About payment processing flow

About payment recording

About manual payment application

About automatic payment application

Finance charge transactions

About refund processing

Related tasks

View invoices paid with a specific payment document

Release a payment document

Issue a refund