Visma.net ERP
About release of payments and prepayments
Introduction
This topic contains information that applies to releasing documents of the Payment and Prepayment type.
In this topic
This topic describes:
- The windows you may use to release a payment or prepayment.
- What happens in the system after release.
- The details of the general ledger batch generated after release.
When and where to release a payment and prepayment
| When a payment or prepayment has the status | Then it can be released in | For instructions on how to release, see |
|---|---|---|
| Balanced | Kundinbetalningar (AR302000) | Release a payment document |
| Frisläpp fakturor och betalningar (AR501000) | Release customer documents |
System changes after releasing payments and prepayments
The following tables give an overview of what happens in the system after the release of a (pre)payment.
Payments
| Payment | |||
|---|---|---|---|
| System change | without applications | partially applied | fully applied |
|
Status changes to |
Open | Open | Closed |
|
Paid documents' balances are |
not applicable |
decreased Note: if paid document's balance becomes 0, its status changes to Closed. |
decreased Note: if paid document's balance becomes 0, its status changes to Closed. |
| Customer's balance is | decreased with payment amount |
|
decreased with paid amount |
| Application records are released | not applicable | yes | yes |
| General ledger batch is created | yes | yes | yes |
Prepayments
| Förskottsbetalning | |||
|---|---|---|---|
| System change | without applications | partially applied | fully applied |
|
Status changes to |
Open | Open | Closed |
|
Paid documents' balances are |
not applicable |
decreased Note: if paid document's balance becomes 0, its status changes to Closed. |
decreased Note: if paid document's balance becomes 0, its status changes to Closed. |
| Customer's balance is | not applicable |
decreased with paid amount |
decreased with paid amount |
| Customer's prepayment balance is | increased with prepayment amount | increased with available prepayment amount | not applicable |
| Application records are released | not applicable | yes | yes |
| General ledger batch is created | yes | yes | yes |
General ledger batch after release of payment and prepayment
Involved accounts
When a payment or prepayment is released, the system generates a general ledger batch to update the involved asset accounts with the (pre)payment transactions. Usually, this involves the following accounts retrieved from other fields in the system:
| Kontotyp | Specified in the Kundinbetalningar (AR302000) window's field for | Corresponding field in Kunder (AR303000) window, General ledger accounts tab, per document type |
|---|---|---|
|
Tillgång |
the Customer ledger account on the Financial details tab. |
Payment: Kundfordran |
|
Prepayment:
|
||
|
Cash |
the Cash account in the top part. |
not applicable |
Recorded transactions
The transactions recorded in the general ledger batch differ depending on the below described specifications.
Payments and prepayments with no designated prepayment account
The following transactions will be recorded to the general ledger after the release of a payment or prepayment with no designated prepayment account. This is the same regardless of whether the payment or prepayment has no applications, is partially or fully applied.
| Kontonr | Debet | Kredit |
|---|---|---|
| Likvidkonto | (Pre)payment amount | 0.0 |
|
Kundfordran |
0.0 | (Pre)payment amount |
Prepayments with designated prepayment account
For prepayments with a designated prepayment account that differs from the customer ledger account used to record payments to, the generated general ledger batch differs depending on whether the prepayment has no applications, is partially or fully applied.
Prepayment without applications
The following transactions are recorded to the general ledger when the prepayment without applications is released.
| Kontonr | Debet | Kredit |
|---|---|---|
| Likvidkonto | Prepayment amount | 0.0 |
| Customer ledger account for prepayments | 0.0 | Prepayment amount |
Partially applied prepayment
If you record prepayments to a designated customer ledger account, which is usually different from the customer ledger account where outstanding documents are recorded, the following prepayment transactions will be recorded to the general ledger when the prepayment is released.
| Kontonr | Debet | Kredit |
|---|---|---|
| Likvidkonto | Prepayment amount | 0.0 |
| Customer ledger account for prepayments | 0.0 | Paid amount (prepayment amount - applied amount) |
| Customer ledger account for invoices | 0.0 | Applied amount |
Fully applied prepayment
If you record prepayments to a designated customer ledger account that is different from the customer ledger account where outstanding documents are recorded, and you release a fully applied prepayment with its application records, the system records the prepayment amount to the customer ledger account specified for the applied outstanding documents.
The following transactions are recorded to the general ledger when the fully applied prepayment and its application records are released.
| Kontonr | Debet | Kredit |
|---|---|---|
| Likvidkonto | Prepayment amount | 0.0 |
| Customer ledger account for invoices | 0.0 | Prepayment amount |
Batch details and additional transactionsView batch details
You can view the batch details by clicking the link in the Batch no. field on the Financial details tab of the Kundinbetalningar (AR302000) window.
Bank charge and application record transactions
The following additional transactions may be generated and included in the batch:
| Transaktionstyp | For details, see |
|---|---|
| Bank charge | Finance charge transactions |
| Application record | About release of application records |
