With the parent-child relationship between customer accounts set up and the Consolidate balance check box selected for child accounts, when you create a payment or a prepayment for the parent account in the Kundinbetalningar (AR302000) window, you can apply this payment to the open documents of both the child accounts and the parent account.
On the Documents to apply tab of the window, you can add rows with the open documents of a child account or click the Load documents button on the table toolbar. When you click the button, the Load options dialog box opens; in the Include child documents field, you can select the types of documents to be loaded.
If the Auto-apply payments check box is selected for the parent account on the Kunder (AR303000) window and no documents for application are specified for the payment on the Documents to apply tab of the Kundinbetalningar (AR302000) window, the system will automatically apply the payment to the oldest open documents (if any) of the parent account only.
If you want the system to include open documents of child accounts in the process of automatic payment application, you can use the Matcha betalningar automatiskt (AR506000) mass-processing window. In this window, in the Include child documents field, you can select the types of open documents of child accounts that should be included in the process of automatic payment application.
The system will process first the open documents of the child accounts and then the open documents of the parent account.
Also, you can apply open payments, prepayments, and credit memos of the parent account while you are creating an invoice or debit memo for the child account on the Kundfakturor (AR301000) window.
If you plan to clear the Consolidate balance check box for a child account for which it has been selected, first make sure that all applications of a parent payment to a child document are released or reversed (if needed).
You cannot save changes in the parent-child relationship if any applications of this type are not released.
However, you can reverse the application of a parent payment to child invoice or memo after the relationship was changed or removed.
Payment application