Visma.net ERP

Process bank transactions (CA306000)

This topic gives you information about the elements that you find in this window in Visma.net ERP, such as fields, field values, buttons, and check boxes.

By using this window, you can import transactions from multiple bank statements for a particular cash account, which corresponds to the account in a bank.
Transactions imported from multiple statements are displayed in the table as one list.
To view transactions for each imported statement, use the Import bank transactions (CA306500) window, where you can select a cash account and the reference number of the imported statement.

You can then manually match or perform auto-matching of the transactions listed on the window to documents in the system over the same date range, resulting in the clearing of documents. You clear documents as a preliminary step before the actual reconciliation.
You can also specify the details of a payment that the system should create to match a transaction for which a match was not found.

Payments that the system creates during the processing of the matched transactions are not subject for approval, even if the process of approval is set up.

The window toolbar

Button	Description
Match automatically	Initiates the process of matching transactions from the bank statement to Cash management transactions by using settings you have specified in the Settings for matching dialog box (which opens when you click Settings for matching on the window toolbar). If you have not opened this dialog box and specified settings, the system applies the default settings specified on the Bank statement settings tab of the Cash management preferences (CA101000) window. If you have configured rules for document creation in the Bank transaction rules (CA204500) window, the process will try to apply all the active rules to the transactions for which a match was not found. The process ignores any filters set on the table columns. To avoid a match on a different bank account to happen, go to the Cash management preferences (CA101000) window and select the Match only documents with the same bank account number check box on the Bank statement settings tab. You enable the customer and supplier recognition for bank transaction by the same bank account number.
Process	Initiates the processing of transactions with the Ready to process check box selected. The processing takes place on all lines that are ready for processing, regardless of any filters set on the table. After processing, in the first column, a or is displayed for each processed line to indicate if the processing was successful or not. You can hover over the icon to read the line-specific message. Successfully processed lines do not show up again for the selected cash account.
Settings for matching	Opens the Settings for matching dialog box.

Button

Description

Match automatically

Initiates the process of matching transactions from the bank statement to Cash management transactions by using settings you have specified in the Settings for matching dialog box (which opens when you click Settings for matching on the window toolbar).

If you have not opened this dialog box and specified settings, the system applies the default settings specified on the Bank statement settings tab of the Cash management preferences (CA101000) window.

If you have configured rules for document creation in the Bank transaction rules (CA204500) window, the process will try to apply all the active rules to the transactions for which a match was not found.

The process ignores any filters set on the table columns.

To avoid a match on a different bank account to happen, go to the Cash management preferences (CA101000) window and select the Match only documents with the same bank account number check box on the Bank statement settings tab. You enable the customer and supplier recognition for bank transaction by the same bank account number.

Process

Initiates the processing of transactions with the Ready to process check box selected. The processing takes place on all lines that are ready for processing, regardless of any filters set on the table.

After processing, in the first column, a or is displayed for each processed line to indicate if the processing was successful or not. You can hover over the icon to read the line-specific message. Successfully processed lines do not show up again for the selected cash account.

Settings for matching

Opens the Settings for matching dialog box.

The Settings for matching dialog box

In this dialog box, you can specify preferences for matching and relevance calculation.
By default, the system uses the values specified on the Bank statement settings tab in the Cash management preferences (CA101000) window.

These values remain effective during your session unless you specify new values.

The Disbursement date matching section

Element	Description
Days before bank transaction date	The maximum number of days allowed between the date of a cash management transaction (disbursement) and the date of the selected transaction on the bank statement. The system considers the disbursement a matching one if the difference falls within the specified date range.
Days after bank transaction date	The maximum number of days allowed between the date of the selected transaction on the bank statement and the date of a receipt. The system considers the disbursement a matching one if the difference falls within the specified date range.
Allow matching to credit note	A check box that (if selected) indicates that the system will automatically match the receipt bank transactions to credit notes by the reference number prior to matching them to the purchase invoices. If the check box is cleared (the default value), the receipt bank transactions are always matched to the purchase invoices.

Element

Description

Days before bank transaction date

The maximum number of days allowed between the date of a cash management transaction (disbursement) and the date of the selected transaction on the bank statement.

The system considers the disbursement a matching one if the difference falls within the specified date range.

Days after bank transaction date

The maximum number of days allowed between the date of the selected transaction on the bank statement and the date of a receipt.

The system considers the disbursement a matching one if the difference falls within the specified date range.

Allow matching to credit note

A check box that (if selected) indicates that the system will automatically match the receipt bank transactions to credit notes by the reference number prior to matching them to the purchase invoices.

If the check box is cleared (the default value), the receipt bank transactions are always matched to the purchase invoices.

The Receipt date matching section

Element	Description
Days before bank transaction date	The maximum number of days allowed between the date of cash management transaction (receipt) and the date of the selected transaction on the bank statement. The system considers the receipt a matching one if the difference falls within the specified date range.
Days after bank transaction date	The maximum number of days allowed between the date of the selected transaction on the bank statement and the date of a receipt. The system considers the receipt a matching one if the difference falls within the specified date range.

Element

Description

Days before bank transaction date

The maximum number of days allowed between the date of cash management transaction (receipt) and the date of the selected transaction on the bank statement.

The system considers the receipt a matching one if the difference falls within the specified date range.

Days after bank transaction date

The maximum number of days allowed between the date of the selected transaction on the bank statement and the date of a receipt.

The system considers the receipt a matching one if the difference falls within the specified date range.

The Weights for relevance calculation section

Ref. no. weight	The relative weight of the evaluated difference between the reference numbers of the bank transaction and the cash management transaction.
Consider empty ref. no. as matching	A check box that (if selected) specifies that a bank transaction with an empty reference number is considered as matching to a cash transaction with an empty reference number. If this check box is cleared (the default value), transactions with empty reference numbers are not considered as matching.
Doc. date weight	The relative weight of the evaluated difference between the dates of the bank transaction and the cash management transaction.
Doc. payee weight	The relative weight of the evaluated difference between the names of the customer (or supplier) on the bank transaction and the cash management transaction.

The Date range for relevance calculation section

Element	Description
Average delay payment clearing	The average number of days for a payment to be cleared with the bank.
Estimated deviation (days)	The number of days before and after the average delay date during which 50% of payments are generally cleared.
Skip voided transactions during matching	A check box that you select to make the system skip voided transactions during the reconciliation process.
Save and close (button)	By clicking this button it saves the settings during your working session and closes the dialog box.

The top part

You use this part to select a particular cash account to match imported transactions to transactions available in the system.

Element	Description
Cash account	The cash account specified on the bank statement.
Branch	The name of the branch associated with the cash account.
Status description	The status description contains explanations of the five error types that can be displayed in the Status field in the table.

Left pane: Bank transactions to match table

This table contains the transactions that have been imported from multiple bank statements by using this window and the Import bank transactions (CA306500) window.
You can select a transaction here and view matching transactions or specify the details of a new document in the tabs of the right pane.

On the bottom of the table, you can see a brief description of the status of the selected transaction.

The system sorts transactions (possible matches) by the match relevance value calculated for available transactions (on the Match to payment and the Match to invoice tabs) by using the criteria you have specified in the Settings for matching dialog box on the current window or the default criteria on the Bank statement settings tab of the Cash management preferences (CA101000) window.

For transactions with no match, you can create a new document of the type, which is determined by the workspace of origin and the type of transaction (receipt or disbursement) on the Create payment tab. To create a new document or a transaction for a bank transaction with no match, select the Create check box and specify the required information. For transactions originating in the Cash management workspace, you can create a document with an unrecognised payment type.

Button	Description
Unmatch	Clears all of the following: the check box in the column for the selected row, any selected matches on the Match to payments and Match to invoices tabs, and the Create check box (if selected) on the Create payment tab.
Unmatch all	Clears all of the following: all check boxes in the column, any selected matches on the Match to payments and Match to invoices tabs, and the Create check box (if selected) on the Create payment tab. This process ignores any filters set on the table columns.
Hide selected	Rolls back all changes to the selected bank transaction, hides it from the list, and marks it as processed (to confirm the action, click Save on the window toolbar). To be able to hide multiple transactions, you should first add the Hide column to your column view by clicking the icon. Then you select the respective transactions in the Hide column and click the Hide selected button. You can then clear the Processed and Hidden check boxes for the transaction by clicking Unhide transaction in the Import bank transactions (CA306500) window to be able to view and process the transaction again.
Undo split	Click this to undo the splitting of the selected split line. If you have processed one or more of the split lines, you will not be able to undo the split on the not processed lines.

The table

Column	Description
Ext. ref. no.	The external reference number of the transaction.
Ready to process	A check box that, if selected, indicates to the system that this bank transaction is ready to be processed. Namely, the transaction has been matched to the transaction in the system or details of a new document (to match this transaction) were specified.
Name from bank	The customer/supplier of the transaction.
Trans. date	The transaction date.
Trans. descr.	The description of the transaction.
Status	Shows the error code for the select bank transaction. There are 5 type of errors codes displayed: NDS: No documents applied to the selected transaction. RB: Remaining balance available from the total transaction amount. NB: No business account (Customer or Supplier) selected. NE: No entry type selected. NL: No location selected.
Disbursement	The amount of the disbursement.
Receipt	The amount of the receipt.
Trans. code	The code of the transaction.
Account from bank	The bank account or IBAN from which the payment was paid for the customer transactions. In some formats, it contains the IBAN or bank account from which you have paid to the supplier.
Archive code	The code of the document in the archive.
Customer/Supplier no.	The number of the customer or the supplier account.
Customer/Supplier name	The name of the customer or the supplier associated with the document. The name is created in the Customers (AR303000) or the Suppliers (AP303000) window.
Entry type ID	The ID of an entry type that is used as a template for a new cash transaction to be created to match the selected bank transaction. The field is displayed if the Cash management option is selected in the Workspace field.
Invoice no.	The internal reference number for the invoice/credit note that has been paid. The system uses this column to make a lookup against the reference number on the purchase invoice if it is a disbursement and on the sales invoice if it is a receipt.
Location	The location of the supplier or customer. This field is displayed if the Supplier ledger or Customer ledger option is selected in the Workspace field.
Mandate ID	The ID number for the Direct debit agreement with a customer and the customer's bank.
Match type	The available match types are: Matched to payment Matched to invoice Created Hidden
Orig. disbursement	The amount of the original disbursement.
Orig. receipt	The amount of the original receipt.
Payee name	The payee name, if any, specified for a transaction.
Payment method	The payment method that was used for the transaction.
Payment ref. no.	The reference number of the transaction.
Rejection message	The message describing the reason for the rejection of the payment.
Trans. ID	The ID of the transaction,
Trans. entry date	The entry date of the transaction.
Workspace	The workspace in which the document was entered.
Hide	A check box which you can select for each transaction you want to hide. After you have made your selection, click the Hide selected button.

Right pane: Match to payment tab

The tab provides a list of payments that the system has evaluated as matching the transaction selected in the table on the left pane.
If you have manually selected a particular bank transaction in the table, you will see the payments that have the same amount and are matched by the date range specified on the Settings for matching dialog box, or on the Bank statement settings tab of the Cash management preferences (CA101000) window if you did not specify any preferences in the dialog box.
For the matching document you choose among the listed ones, you select the check box in the Matched column.

If you have invoked auto-matching and the system has found more than one matching document, you need to manually specify the match.

Column	Description
Matched	A check box that you select to match the document in this row to the transaction selected on the bank statement.
Match relevance	The coefficient of the match relevance, which is less than or equal to 1 and is calculated automatically for the selected transaction on the bank statement and this document.
Orig. doc. number	The ID of the document, as assigned by the corresponding numbering series.
Doc. date	The date of the transaction or document.
Document ref.	The number of the corresponding external document, if one exists.
Workspace	The workspace in which the document was entered.
Trans. type	The document type to which the selected payment from the left part can be applied.
Description	A detailed description of the document.
Post period	The post period of the payment.
Amount	The document amount or transaction amount if it is a receipt. A negative value indicates that the amount is a disbursement.
Customer/Supplier no.	The number of the customer or the supplier account.
Customer/Supplier name	The name of the customer or the supplier, associated with the document. The name is created in the Customers (AR303000) or the Suppliers (AP303000) window.

Right pane: The Match to invoice tab

The tab provides a list of invoices that the system has evaluated as matching the transaction selected in the table on the left pane.

If you have manually selected a particular bank transaction in the table, you will see the invoices that have the same amount and are matched by the date range specified on the Settings for matching dialog box, or on the Bank statement settings tab in the Cash management preferences (CA101000) window if you did not specify any preferences in the dialog box.

If you choose a matching document among the listed ones, you select the check box in the Matched column.

If you have invoked auto-matching and the system has found more than one matching document, you need to manually specify the match.

Element	Description
Customer/Supplier no.	The number of the customer or the supplier account.
Location	The business account location associated with the document.
Payment method	The payment method associated with the document.
Account no.	The account to which the payment has been made.
Update bank account	You can update the IBAN/BBAN from the imported bank payment line. In the Cash management preferences (CA101000) window under Bank statement settings, select the check box Update bank account on customer/supplier from Process bank transactions. When the payment line contains a bank account from the bank and you select a customer/supplier, a lookup against the default IBAN/BBAN will be done. If the customer's/supplier's bank account is empty or different, the button Update bank account will appear. If you click the button the customer/supplier is updated with the account from the bank.

The table

Column	Description
Matched	A check box that you select to match the document in this row to the transaction selected on the bank statement.
Match relevance	The coefficient of the match relevance, which is less than or equal to 1 and is calculated automatically for the selected transaction on the bank statement and this document.
Workspace	The workspace in which the document was entered.
Type	The document type to which the selected payment from the left part can be applied.
Ref. no.	The reference number of the document. Click the link to view the details of the document.
Ext. ref. no	The supplier's reference number.
Doc. date	The date of the document.
Amount	The document amount.
Customer/Supplier no.	The number of the customer or the supplier account.
Customer/Supplier name	The name of the customer or the supplier, associated with the document. The name is created in the Customers (AR303000) or the Suppliers (AP303000) window.
Description	A detailed description of the document.
Branch	The branch on which the document is created. This column is only available if the Multi-Branch support check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

Right pane: The Create payment tab

By using this tab, for transactions with no match, you can create a new document of the type, which is determined by the workspace of origin and the type of transaction (receipt or disbursement). See also: Create a new payment or document.

The payment creation section

Element	Description
Create	Select this check box to initiate creating a new payment for the selected transaction. Clear the check box to delete any information you have specified for the new document.
Clear rule	A button that clears the applied rule and the settings the system has configured by using the applied rule.
Create rule	By clicking the button it navigates to the Create rule dialog box, where you enter the ID of the new rule. Click Create to navigate to the Bank transaction rules (CA204500) window, where you can view and modify the details of the rule and save it for future use.
Cash account details/ Customer details/ Supplier details	Click this button to open the cash account, supplier ledger or customer ledger window as a pop-up to see the details of the selected document. The name of the button changes depending on the selected workspace. In the Cash management preferences (CA101000) window you can define which window will be opened for the different workspaces. If no window has been selected, the following windows will be opened: Cash management opens the Cash account details (CA303000) window with the active cash account selected. Supplier ledger opens the Supplier details (AP402000) window with the selected supplier selected. If the supplier number is empty, the window opens without a supplier selected. Customer ledger opens the Customer details (AR402000) window with the selected customer selected. If the customer number is empty, the window opens without a customer selected.
Workspace	The workspace where the document originated. Select one of the following workspaces: Supplier ledger Customer ledger Cash management
Entry type ID	The ID of an entry type that is used as a template for a new cash transaction to be created to match the selected bank transaction. The field is displayed if the Cash management option is selected in the Module field. To create a new entry type, click the Edit button next to the field to open the Entry types (CA203000) window.
VAT zone	Change or specify the VAT Zone or VAT category that applies to the transaction if necessary. The VAT calculation mode is set to Gross by the system, and the VAT category field is updated with the default value when the VAT zone is selected.
VAT calculation mode	This field has a read-only value that always shows Gross.
Tran. descr.	The description of the selected transaction that can be modified. These changes affect the transaction description in the new document only; the description of the imported bank transaction remains unchanged (in the Bank transactions to match table).
Customer/Supplier	The name of the customer or the supplier, associated with the document. The name is created in the Customers (AR303000) or the Suppliers (AP303000) window. This field is visible if the Supplier ledger or Customer ledger option is selected in the Workspace field.
Location	The location of the supplier or customer. This field is visible if the Supplier ledger or Customer ledger option is selected in the Workspace field.
Payment method	The payment method used by a customer or supplier for the document. This field is visible if the Supplier ledger or Customer ledger option is selected in the Workspace field.
Invoice no.	The internal reference number for the invoice/credit note that has been paid. The system uses this column to make a lookup against the reference number on the purchase invoice if it is a disbursement and on the sales invoice if it is a receipt. This field is displayed if the Supplier ledger or Customer ledger option is selected in the Workspace field.
Total amount	The total amount of the document. This field is displayed if the Supplier ledger or Customer ledger option is selected in the Workspace field.
Amount used	The amount of the transaction for which the documents (to match the bank transaction) are added. This field is displayed if the Cash management option is selected in the Workspace field.
Remaining balance	The balance of the transaction for which you can add the documents. This field is displayed if the Cash management option is selected in the Workspace field.
Application amount	The amount of the application for this payment. This field is displayed if the Supplier ledger or Customer ledger option is selected in the Workspace field.
Unapplied balance	The unapplied balance of the document. This field is displayed if the Supplier ledger or Customer ledger option is selected in the Workspace field.
Write-off amount	The total amount of write-offs specified for documents to be applied. This field is displayed if the Customer ledger option is selected in the Workspace field.
Split (button)	Click this button to split the selected line in the left table into different lines. The button only appears when there is a remaining amount to match. To read more about this functionality, go to Match a bank transaction or incoming payment line to different documents. If the Automatic split of batch payment from customers into payments per customer check box is selected, on the Bank statements settings tab in the Cash management preferences (CA101000) window, payments will be automatically split on bank statements import.
Allow unapplied balance	Select this check box to process payments in situations where you need to overrule the setting Do not create payment when bank payment amount is not fully applied. This check box is available only if the setting Do not create payment when bank payment amount is not fully applied is marked in the Cash management preferences (CA101000) window and the unapplied balance is different from 0.
Update bank account	You can update the IBAN/BBAN from the imported bank payment line. In the Cash management preferences (CA101000) window on the Bank statement settings tab, select the check box Update bank account on customer/supplier from Process bank transactions window. When the payment line contains a bank account from the bank and you select a customer/supplier, a lookup against the default IBAN/BBAN will be done. If the customer's/supplier's bank account is empty or different, the Update bank account button will appear. Clicking the button will update the customer/supplier with the account from the bank.

The table for documents that originated in the Cash management workspace

In this table, you can add the documents to which you want to split the transaction amount.
You cannot add documents that originated in the Customer ledger and Supplier ledger workspaces.

Column	Description
Branch	The branch that created the document. This column is only available if the Multi-Branch support check box is selected and enabled in the Enable/disable functionalities (CS100000) window.
Description	The description of the document. By default, this is the description in the Trans. descr. field in the top part of this tab, and you can edit it.
Quantity	The quantity of the item.
Price	The price for the item.
Amount	The total amount for all items.
Offset cash account	The cash account to be updated by the document. By default, it is an offset cash account defined with the entry type selected in the Entry type ID field, but you can change this account. The field is displayed if the selected entry type is used for payments reclassification.
Offset account	The account to be updated by the document. By default, it is an offset account defined with the entry type selected in the Entry type ID field, but you can change this account.
Description	A description of the account.
Offset subaccount	The corresponding subaccount to be used for the document.
Item ID	The ID of the non-stock item used as a transaction subject.
VAT category	The default value is based upon what you selected in the VAT zone field.
Non-invoiceable	A check box that indicates (if selected) that this document line is non-invoiceable in the project. This column appears only if the Projects module has been enabled and integrated with this workspace
Project	The project with which this document is associated, or the non-project code indicating that this document is not associated with any project. The Non-project code is specified in the Project accounting preferences (PM101000) window. The Project accounting check box is enabled in the Enable/disable functionalities (CS100000) window. That is, the Cash management check box must be selected in the Visibility settings section on the General information tab in the Project accounting preferences (PM101000) window. The column is hidden by default.
Project task	The particular task of the project with which this document is associated. The column is available if the Project accounting check box is enabled in the Enable/disable functionalities (CS100000) window. That is, the Cash management check box must be selected in the Visibility settings section on the General information tab in the Project accounting preferences (PM101000) window. The column is hidden by default.

The table for documents that originated in the Supplier ledger and Customer ledger workspaces

In this table, you can add the documents to which you want to apply the new payment.
You cannot add documents that originated in the Cash management workspace.

Button	Description
Select documents	By clicking the button, the Select documents pop-up window appears. Here you can select multiple documents using the date and branch filters on the top and the Select all documents option. You need to select a Customer/Supplier no. in the top part of this tab for documents to be displayed in this pop-up window. If you click the button and there is no conversion rate between the cash account's currency and none of the documents' currencies of the selected Customer/Supplier no., a message appears. It notifies that you need to define the exchange rate for the currency of this cash account in the Currency rates (CM301000) window.
Load documents	By clicking the button, the customer or the supplier documents will load in the table, until the sum of their amounts reach the Total amount in the top part, starting with the oldest documents. If you click the button and there is no conversion rate between the cash account's currency and none of the documents' currencies of the selected Customer/Supplier no., a message appears. It notifies that you need to define the exchange rate for the currency of this cash account in the Currency rates (CM301000) window.

Button

Description

Select documents

By clicking the button, the Select documents pop-up window appears. Here you can select multiple documents using the date and branch filters on the top and the Select all documents option.

You need to select a Customer/Supplier no. in the top part of this tab for documents to be displayed in this pop-up window.

If you click the button and there is no conversion rate between the cash account's currency and none of the documents' currencies of the selected Customer/Supplier no., a message appears. It notifies that you need to define the exchange rate for the currency of this cash account in the Currency rates (CM301000) window.

Load documents

By clicking the button, the customer or the supplier documents will load in the table, until the sum of their amounts reach the Total amount in the top part, starting with the oldest documents.

The Select documents pop-up window

This pop-up window appears when you have clicked the Select documents button.

Here you select Supplier ledger or Customer ledger documents that you want to apply to the respective bank transaction.

The top part

Element	Description
Up to due date	The last due date up to which you want to filter the documents.
Branch	The branch on which you want to select the documents. By default the cash account's branch is selected.
Currency	The cash account's currency.
Total amount	The total amount of the transaction selected in the main window.
Application amount	The total value of the selected documents. This amount is always less than or equal to the Total amount.
Unapplied balance	The difference between Total amount and Application amount.
Trans. descr.	The transaction description of the transaction selected in the main window.

The table

Button	Description
Select all documents	Click this to select all documents until the sum of their amounts reach the Total amount in the top part.

Column	Description
Select document	Check box for selecting the documents.
Branch	The branch on which you want to select the documents. By default the cash account's branch is selected.
Document type	The type of the document to which the payment selected in the left table can be applied to.
Ref. no.	The reference number of the Supplier ledger or Customer ledger document to which the payment selected in the left table can be applied to.
Date	The date when the Supplier ledger or Customer ledger document was created.
Post period	The financial period in which the document is posted.
Due date	The date when the Supplier ledger or Customer ledger document is due to be paid.
Amount in cash account currency	The document amount converted in the cash account’s currency.
Balance in cash account currency	The document balance converted in the cash account’s currency.
Customer/supplier	The customer or supplier number from the customer/supplier document.
Description	The description from the supplier or customer documents.
Amount	The document amount paid in the original currency.
Balance	The document balance amount in the original currency.
Currency	The currency of the document.
Customer order/supplier ref.	The document's original customer order/supplier reference as assigned by the customer/supplier (for informational purposes).
External reference/buyer's order no.	The external reference number/buyer's order number of the transaction.
Customer name/supplier name	The customer name/supplier name associated with the document.
Location	The customer or supplier location.

The table

Column	Description
Document type	The type of the document to which the payment selected in the left table can be applied.
Ref. no.	The reference number of the Supplier ledger or Customer ledger document to which the payment selected in the left table can be applied.
Customer order	The original reference number or ID assigned by the customer to the customer document (for informational purposes).
Customer name	The customer name associated with the document.
Customer	The parent or child customer associated with the document, by its customer number. The Parent-child customer relationship can be enabled in the Enable/disable functionalities (CS100000) window For more information about parent-child relationship, see: Manage parent-child relationships - overview
Invoice text	The text from the customer documents.
External ref.	The external reference number of the transaction.
Amount paid	The amount paid for this document.
Balance	The amount of the document after the specified amount was paid.
Date	The date when the Supplier ledger or Customer ledger document was created.
Currency	The currency of the document.
Balance write-off	The amount to be written off.
Branch	The branch on which the document is created. This column is only available if the Multi-Branch support check box is selected and enabled in the Enable/disable functionalities (CS100000) window.
Cash discount balance	The unused amount of the available discount, if any.
Cash discount taken	The amount of cash discount taken due to prompt payment.
Cross rate	A cross rate that you can optionally modify between the currency of the payment and currency of the original document. The column is hidden by default and available if the Multi-currency accounting check box is selected and enabled in the Enable/disable functionalities (CS100000) window.
Post period	The financial period in which the document is posted.
With. tax	The amount of tax withheld (if withholding taxes are applicable).
With. tax balance	The difference between the amount of the tax to be withheld and the actual withheld amount (if any withholding taxes are applicable).
Write-off reason code	A reason code that defines an account and subaccount to be used for writing off balances. You must select a reason code if the balance write-off amount is non-zero.
Description	The description from the supplier documents.
Supplier ref.	The document's original reference number as assigned by the supplier (for informational purposes).