Visma Net
Rematch invoices with unrecognised supplier details
Once you enable supplier validation in the Supplier ledger preferences (AP101000) window, you can modify supplier information in either the Invoice Inbox (AP50604S) or the Invoice inbox - overview (AP40106S) windows.
Below are examples of situations where updating supplier details may be necessary:
Rematch one invoice with an unrecognised supplier- You have received an invoice in the Invoice Inbox (AP50604S) where the supplier is not recognised, and the invoice line has the status Blocked. This issue may be due to a missing organisation number or an incorrect bank account number. Since you know that the supplier exists in the system, you need to rematch the invoice with the correct supplier information.
- In the Supplier no. column for the line, select the ID for the supplier that matches the supplier on the invoice.
- Click
. The invoice line gets the status New and a warning is displayed. - On the invoice line, you see the warning symbol
, and in the Supplier difference status column, you see the message Supplier update is required. - To update the supplier information, click Update supplier. A dialog box is displayed, with the old and the new value, so that you can check them before you confirm or cancel.
- Click Yes if you want to update all fields with the new values. Click No if you do not want update and go back to processing the invoice normally.
You can choose not to make the supplier validation both in the Invoice Inbox (AP50604S) and the Invoice inbox - overview (AP40106S) windows.
Rematch several invoices form the same supplier with unrecognised details
- Imagine you have received 10 invoices from the same supplier in the Invoice Inbox (AP50604S), but the supplier is not recognised, and the invoice lines are marked as Blocked. This could be due to a missing organisation number or an incorrect bank account number. Since you know the supplier exists in the system, you need to re-associate the invoice with the correct supplier.
- On the invoice lines, you see the warning symbol , and in the Supplier difference status column, you see the message Supplier update is required.
- In the Supplier no. column of the first line, choose the supplier's ID that corresponds to the one on the invoice. The system will automatically populate other lines with the same imported supplier reference number if the Supplier no. field is empty.
Note that you can assign different supplier numbers to each line. - Click . The invoice lines get the status New and a warning is displayed.
- To update supplier information, click Update supplier. A dialog box will appear, showing both old and new values for you to review before confirming or cancelling the update.
- Click Yes to update all fields with the new values. Click No to cancel the update and continue processing the invoice as usual.
You can choose to disable supplier validation in both the Invoice Inbox (AP50604S) and the Invoice inbox - overview (AP40106S) windows.
