Calendar

Here balances up until the last day of the period are shown, regardless of whether the period has been submitted or not. Registrations that have been made for future periods are not included in the balance. If adjustments have been made by the payroll administrator, these are also included in the balance. All balances except the flexitime balance are transferred to Visma Lön during the synchronisation.

Here you see balances including future registrations. Registrations for future periods (such as used holiday, flexitime or compensatory time) are included in the balance. If adjustments have been made by the payroll administrator, these are also included in the balance. All balances except the flexitime balance are transferred to Visma Lön during the synchronisation.

Only the flexitime balance can be calculated. Other balances cannot be calculated for the period as the current period has not been transferred to Visma Lön and the following period is locked in Visma Lön.

Under Result for selected day/period the results for the day or period you selected in the calendar is shown.

Results adjusted by the payroll administrator will be indicated with an asterisk in the calendar. After this, the result cannot be adjusted by the employee and Results for the selected day cannot be calculated. To be able to calculate the reesult, the payroll administration first have to restore the result by clicking on the Edit button, followed by Restore to original result..

The time code Ej tillgodoräknad tid

The time code Ej tillgodoräknad tid is used for registration of time that has not been credited to you. These time registrations are not included in the calculation of current balances in the calendar. Examples of such time is if you took a shorter break than what is indicated in the work schedule. If the company uses rounded registered time, time worked before or after that time is shown here. The time code is only used if you have a work schedule that does not manage flexitime or time balance. The text is shown in red under Result for selected day/period in the calendar and gives information about how much time outside of the ordinary working hours (excluding compensatory time) that your employee has worked.

Under Time registrations for the selected day, time registrations for the day that is marked in the calendar is shown.

Edit

Select the Edit button to edit or delete time registrations for a selected day.

Choose the pen symbol on the row of the time registration in order to adjust it. Select the arrow next to the options under Time registration and select another type of time registration. Under Start time and End time you adjust the time of the registration.

Select the paper bin symbol if you want to delete the time registration for a specific day.

If you want to delete time registrations for a period, you select one of the days in the period from the calendar and select the button Edit. When you select the icon to delete you will be asked if you want to delete the registration for the selected day or the entire period.

Choose Show deleted time registrations to see adjustments for the selected day. Via the icon at the far left on the row you can see who made the edit.

Rules

Select the Rules button to show the rules for the agreement and work schedule which apply for the day that is selected in the calendar.

Note

Select the Note icon if you want to add a note for the time registration. Private notes are only shown to users. The field is not visible if you are a payroll administrator making time registrations for anyone other than yourself.

When a period has been submitted Period status history is shown. Here you can see when the report was submitted and approved for that specific period as well as who submitted/approved it. If the submittal has been undone for the period, this also shows in the history. The report's current history is shown at the top of the list.

If you select the printer icon, the Time report window opens. Select Create time report and then Print to print the time report or create a PDF.

Here balances up until the last day of the period are shown, regardless of whether the period has been submitted or not. Registrations that have been made for future periods are not included in the balance. If adjustments have been made by the payroll administrator, these are also included in the balance. All balances except the flexitime balance are transferred to Visma Lön during the synchronisation.

Here you see balances including future registrations. Registrations for future periods (such as used holiday, flexitime or compensatory time) are included in the balance. If adjustments have been made by the payroll administrator, these are also included in the balance. All balances except the flexitime balance are transferred to Visma Lön during the synchronisation.

Only the flexitime balance can be calculated. Other balances cannot be calculated for the period as the current period has not been transferred to Visma Lön and the following period is locked in Visma Lön.

Under Result for selected day/period the results for the day or period you selected in the calendar is shown.

Results adjusted by the payroll administrator will be indicated with an asterisk in the calendar. After this, the result cannot be adjusted by the employee and Results for the selected day cannot be calculated. To be able to calculate the reesult, the payroll administration first have to restore the result by clicking on the Edit button, followed by Restore to original result. by selecting Edit and Restore to original result.

If the company uses seasonal hours and registers leave in percent, there may be a discrepancy between the time of leave in Visma Lön Anställd and Visma Lön. Read more about this in the topic Why is there a discrepancy between leave in Visma Lön Anställd and Visma Lön?.

Edit

The Edit button only shows if you are the payroll administrator. Select the current day and choose the button to make edits which overwrite the results Visma Lön Anställd calculated for the selected day.

Use the plus and minus symbols to add and delete time registrations.

In the Comment field you can make notes on the adjustment.

The Restore to original result button is used to undo the edit.

The time code Ej tillgodoräknad tid

The time code Ej tillgodoräknad tid is used for registration of time that is not been credited to the employee. These time registrations are not included in the calculation of current balances in the calendar. Examples of such time is if the employee took a shorter break than what is indicated in the work schedule. If the company uses rounded registered time, time worked before or after that time is shown here. The time code is only used for employees who have a work schedule that does not manage flexitime or time balance. The text is shown in red under Result for selected day/period in the calendar and gives information about how much time outside of the ordinary working hours (excluding compensatory time) that your employee has worked.

Under Time registrations for the selected day, time registrations for the day that is marked in the calendar is shown.

Edit

Select the Edit button to edit or delete time registrations for a selected day.

Choose the pen symbol on the row of the time registration in order to adjust it. Select the arrow next to the options under Time registration and select another type of time registration. Under Start time and End time you adjust the time of the registration.

Select the paper bin symbol if you want to delete the time registration for a specific day.

If you want to delete time registrations for a period, you select one of the days in the period from the calendar and select the button Edit. When you select the icon to delete you will be asked if you want to delete the registration for the selected day or the entire period.

Choose Show deleted time registrations to see adjustments for the selected day. Via the icon at the far left on the row you can see who made the edit.

Rules

Select the Rules button under Time registrations for the selected day to show the rules for the agreement and work schedule that apply for the day that is selected in the calendar. Here there are also shortcuts to open the current work schedule and agreement.

Note

Select the Note icon if you want to add a note for the time registration. Private notes are only shown to users. The field is not visible if you are a payroll administrator making time registrations for anyone other than yourself.

When a period has been submitted Period status history is shown. Here you can see when the report was submitted and approved for that specific period as well as who submitted/approved it. If the submittal has been undone for the period, this also shows in the history. The report's current history is shown at the top of the list.

If you select the printer icon, the Time report window opens. Select Create time report and then Print to print the time report or create a PDF.

Select Go to employee to open Edit employee, where you can check or edit certain settings for the employee.

Via the Go to calendar button you easily navigate back to the calendar.

Via the Change working hours button you will get to Edit scheduled day or Schedule irregular working hours, depending on if the employee has scheduled or irregular working hours.

If you choose a day in the calendar and select Change working hours for an employee with scheduled working hours, you can change the working hours for the selected day.

If the employee has irregular working hours, the Schedule irregular working hours view will instead open and you can make working hours adjustments for the week that the day you select in the calendar is included in.

Via the Go to approval button you will get to the part in the program where you approve the employee's time reports for the period.