Visma.net ERP
About processing documents in migration mode
Before you start the migration process in Visma.net ERP, you need to prepare the list of all Kundreskontra and Leverantörsreskontra documents that you want to migrate to the system.
This list can contain all outstanding documents, including the closed ones (if needed).
For each document, you need to specify its original amount, document date, currency, exchange rate, and balance open on the migration date.
Types of Customer ledger and Supplier ledger documents that can be migrated
The following types of Kundreskontra documents can be entered in the migration mode:
- Invoice, Debit note, and Credit note:
You add these documents by using the Kundfakturor (AR301000) window. - Payment, Prepayment, and Customer refund:
You add these documents by using the Kundinbetalningar (AR302000) window. - Cash sale and Cash return:
You add these documents by using the Kontantfaktura (AR304000) window.
The following types of Leverantörsreskontra documents can be entered in the migration mode:
- Invoice, Purchase credit note, and Credit adjustment:
You add these types of documents by using the Leverantörsfakturor (AP301000) window. - Check, Prepayment, and Supplier refund:
You add these types of documents by using the Leverantörsbetalningar (AP302000)
In migration mode, you add the needed documents with the On hold or Balanced status.
These documents can be edited and released only when migration mode is activated.
Entry of a document's open balance
When you are adding an Kundreskontra or Leverantörsreskontra document, you specify the open balance of a migrated document on the document entry window as follows:
- In the Balance field, which is available for editing in the Kundfakturor (AR301000) and Leverantörsfakturor (AP301000) windows
- In the Available balance field in the Kundinbetalningar (AR302000) window
- In the Unapplied balance field in the Leverantörsfakturor (AP301000) window
When you save a document, the system validates that the open balance does not exceed the document's original amount; if it does, the system displays an error.
An open balance that you specify in a document in migration mode will be displayed in the Migrated balance field on the Financial details tab on the document entry window once you save a document.
This field is available for migrated documents only.
Release of migrated documents
The release of migrated Kundreskontra documents causes customer balances to be updated; similarly, the Leverantörsreskontra documents update supplier balances. These released documents do not produce batches in the Redovisning.
Thus, on the Financial details tab of the corresponding document entry windows, instead of the link to the Redovisning batch, the Migrated word will be displayed for a migrated document in the Batch no. field (note that the name of the field varies depending in the window).
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