Suppliers (AP303000)

Search line in list window

If you are in the list window, the first line in the table is a search line. Each column has a search field which you can click to search for or filter on specific values and narrow down the displayed table rows. You can search and filter in as many columns as you need to, to only display the results you want to view.

There are two types of search fields:

White: here you can type a specific search term to display results in this column containing this exact value. If you search on several (partial) words, you can separate them by a space or % and get different results:
- space: the result contains the words in any order,
- %: the result contains the words in the specific order, and the % functions as a wildcard as well.
Grey: you can click this to open the column filter pop-up window where you can filter the results for this column.

Vad du kan göra från detta fönster

Verktygsraden

Button	Description
Actions	Includes the following menu commands you can click to invoke actions: View customer: Navigates to the Kunder (AR303000) window where you can view the customer account of the supplier if the supplier is a customer too. Enter purchase invoice: Navigates to the Leverantörsfakturor (AP301000) window where you can create a new invoice for the supplier. Create payment: Navigates to the Leverantörsbetalningar (AP302000) window where you can create a new payment for the supplier. Extend to customer: Navigates to the Kunder (AR303000) window with appropriate elements filled in, where you can also define this supplier as a customer. View restriction groups: Navigates to the Restriktionsgrupper per leverantör (AP102010) window. Change ID: Displays the Specify new ID dialog box where you can change the ID of the currently selected supplier.
Inquiries	Provides the following menu commands, which you can click for quick access to inquiry windows: Supplier details: Navigates to the Supplier details (AP402000) window. Approve purchase invoices for payment: Navigates to the Fakturor Approval (AP50200S) window. Pay invoices: Navigates to the Betalningsförslag (AP50301S) window, depending on which version of the payment processing functionality you are using. Supplier prices: Navigates to the Leverantörspriser (AP202000) window, where you can view or edit prices for the selected supplier.
Reports	Provides the following menu commands, which you can click for fast access to reports: Balance by supplier: Navigates to the Saldo per leverantör (AP63250S) report. Supplier history: Navigates to the Leverantörshistorik (AP652000) report. Aged past due: Navigates to the Obetalda fakturor - förfallna (AP631000) report. Aged outstanding: Navigates to the Obetalda fakturor - förfaller (AP631500) report. Document register: Navigates to the Frisläppta leverantörsposter (AP621500) report. Supplier details: Navigates to the Leverantörer detalj (AP655500) report.

Den övre delen

By using the elements in this part, you can create a new supplier account or select an existing account for editing.

Element	Description
(Undefined variable: p2p/AP303000.Supplier no.)	The ID of the supplier is defined by the BIZACCT segmented key (or by the SUPPLIER segmented key, which inherits its structure from the BIZACCT key). At a later time, you can change the supplier number by clicking Change ID in the Actions menu in the window toolbar.
Status	The status of the supplier. Select one of the following options: Active: The supplier is in use and appears on all selection lists. On hold: The supplier is temporarily on hold and cannot be used. Hold payments: Payments cannot be issued for this supplier. Inactive: The supplier is not available for selection. One time: This is a one-time supplier, and the supplier becomes inactive when the payments are issued.
Balance	A read-only field, which appears if you select an existing supplier, that displays the total balance of all open documents of the supplier excluding the total balance of prepayments.
Leverantörsnamn	The name of the supplier to appear in the system.
Saldo förskottsbetalningar	A read-only field showing the balance of prepayments in the base currency. This field is available if you select an existing supplier.
Innehållet saldo	A read-only field showing the balance of retainages in the base currency. This field is available if the Retainage support functionality is enabled in the Aktivera/inaktivera funktioner (CS100000) window.
Nationell inställning	The locale that defines the language in which this supplier prefers to receive documents. This field is available if there are multiple active locales in the system.

The General information tab

This tab contains the supplier's main address, contact information, and account settings, such as currency and rates used in relations with the supplier.
If you are creating a new supplier, first select its supplier class on this tab; once you do, many of the elements are populated with the class settings.

The Main address section

Element	Description
Adressrad 1	The first line of the supplier address.
Adressrad 2	The second line of the supplier address.
Adressrad 3	The third line of the supplier address.
Postnummer	The postcode of the supplier. You can set up an input validation rule for the country's postcodes in the Countries/counties/postcodes (CS20400S)window.
Ort	The city of the supplier.
Land	The country of the supplier.
Kommun	The county or province of the supplier.
Visa på karta	A button you can click to view the supplier's location on the map.

The Main contact section

Element	Description
Företagsnamn	The legal company name of the supplier.
Till	The attention line as it is used in your company's business letters. This line will be used to direct the letter to the proper person or department.
E-post	The default email address of the supplier.
Webb	The website address of the supplier (if any).
Telefon 1	The preferred phone number of the supplier organisation.
Telefon 2	An additional phone number of the supplier organisation.
Fax	The fax number of the supplier.
Vårt lev./kundnr	An optional text field that can contain a reference to your company's account number in the supplier's system.
Huvudrelationsnr	The parent supplier's account, which you can select from the list of existing suppliers. For an independent supplier, make no selection. The value is used solely for informational purposes.

The Approval settings section

Check box	Description
Approval required before release	When this check box is selected, purchase orders from this supplier have to be approved before they can be released.

The Financial settings section

This section contains finance-related settings and the Supplier class field.
When you select a supplier class, many of the window elements are filled in with the default values of the class.

Element	Description
Leverantörsklass	The class of the supplier. When you select a supplier class (which is required), the system fills in various values in this window automatically in accordance with the specified class. You can overwrite these values if needed.
Betalningsvillkor	The terms of payment used with the supplier.
Dokumentspråk	The language of the documents to be printed to the suppliers of the class.
Valuta	The currency that is used in operations with the supplier.
Valutakurstyp	The currency rate type used for the supplier.
Tillåt ändring av valuta	If you select this check box, you can override the standard currency for the supplier when you register an invoice. If this is not selected, you cannot change the currency on the invoice.
Tillåt ändring av kurs	When this check box is selected for the supplier, you can override the standard currency rate type when you register an invoice for the supplier. If it is not selected, you cannot change the currency rate type on the invoice.
Hämta poster automatiskt	To override the setting for the automatic loading of documents that is set in the Cash management preferences (CA101000) window, you can select here how they will be loaded for this supplier in the Process bank transactions (CA306000) window. You can also decide to use the setting that is set in the Cash management preferences (CA101000) window. Use Bank/likvidhantering settings: To use the setting for automatic loading of documents that is set in the Cash management preferences (CA101000) window on the Bank statement settings tab. First exact doc. amount, then all documents: All documents will be automatically loaded after the ones with exact matching document amount have been loaded. Document with exact amount: The system searches the documents that have the exact matching amount with the transactions and loads only them. Disabled: Automatic loading is not in use.

The Supplier properties section

The elements in this section cover special supplier properties, such as whether the supplier is a landed cost supplier or a tax agency.

Element	Description
Leverantör för anskaffningskostnad	When this check box is selected, the supplier is a landed cost supplier, which is a supplier, such as a freight company or a customs duties office, who provides the services associated with a landed cost.
Leverantören är en skattemyndighet	When this check box is selected, the supplier is a tax agency. The settings for a tax agency are configured on the Tax agency settings tab, which appears once the check box is selected. For details, see: About tax agency account setup
Webhook-meddelande	When this check box is selected, you will be notified on changes connected with the supplier. The Webhook notifications tab appears when you select the supplier.

Element

Description

Leverantör för anskaffningskostnad

When this check box is selected, the supplier is a landed cost supplier, which is a supplier, such as a freight company or a customs duties office, who provides the services associated with a landed cost.

Leverantören är en skattemyndighet

When this check box is selected, the supplier is a tax agency.

The settings for a tax agency are configured on the Tax agency settings tab, which appears once the check box is selected.

For details, see: About tax agency account setup

Webhook-meddelande

When this check box is selected, you will be notified on changes connected with the supplier. The Webhook notifications tab appears when you select the supplier.

The Invoice import settings section

Element	Description
Validera inte när fakturor importeras	When this check box is selected, the system will not validate invoices during import.
Matcha vara under fakturaimport	When this check box is selected and invoices arrive in the Fakturainkorg (AP50604S), Visma.net ERP you can match items during invoice import. To make this work, you also have to first set the supplier item ID in the Ej lagerförda artiklar (IN202000) window (or, in the Stock items (IN202500) window) and then on the Supplier details tab.
Skapa fakturor med en egen rad för varje momssats	When this check box is selected, the purchase invoice that is created will have only one line per VAT rate. The expected VAT amount is calculated based on the net amount and the VAT code applied to the invoice. When this setting is selected, the line level Invoice Inbox rules will not apply.
Använd de totala beloppen från XML-filen	When this check box is selected and you process an invoice from this supplier in the Fakturainkorg (AP50604S), the lines will be disregarded and only the invoice header amounts will be used for creating lines on the purchase invoice. One line will still be created for each VAT category on the invoice. When this setting is selected, the line level Invoice Inbox rules will not apply.
Standardåtgärd för fakturainkorg	When you get invoices to the Fakturainkorg (AP50604S), you can select here the default action that will be performed for the invoices in the inbox: Hold Release Send to Approval Pre-book Pre-book and send to Approval Exclude from processing

The Rounding rule settings section

Element	Description
Ange avrundat belopp manuellt	When this check box is selected , you can enter rounding amounts manually.
Avrundningsregler för fakturor	Select the rounding rule you want to use for the purchase invoices of the supplier. Values: Use currency precision: This is the default value if you have selected Enter rounding amount manually. Nearest: Rounds to the nearest value defined in the Rounding precision field. Up: Rounds up to the nearest value defined in the Rounding precision field. Down: Rounds down to the nearest value defined in the Rounding precision field.
Avrundningsnoggrannhet	The value you want sums to be rounded closest to, if you are using rounding.

Element

Description

Ange avrundat belopp manuellt

When this check box is selected , you can enter rounding amounts manually.

Avrundningsregler för fakturor

Select the rounding rule you want to use for the purchase invoices of the supplier.
Values:

Use currency precision:
This is the default value if you have selected Enter rounding amount manually.

Nearest:
Rounds to the nearest value defined in the Rounding precision field.

Up:
Rounds up to the nearest value defined in the Rounding precision field.

Down:
Rounds down to the nearest value defined in the Rounding precision field.

Avrundningsnoggrannhet

The value you want sums to be rounded closest to, if you are using rounding.

The Payment settings tab

This tab contains the default information for creating payments to the supplier. If the supplier has multiple locations, the information displayed is for the default location. Any modifications made in this tab will update the settings for the default location.

When the Four eyes principle bank details option is selected in the Aktivera/inaktivera funktioner (CS100000) window, new and changed bank details must be approved by another user.

The Remittance address section

Element	Description
Samma som huvud	When this check box is selected, the remittance address is the same as the main address and the elements below are populated with the main address information, specified on the General settings tab.
Adressrad 1	The first line of the remittance address.
Adressrad 2	The second line of the remittance address.
Adressrad 3	The third line of the remittance address.
Postnummer	The location's postcode. You can set up an input validation rule for the country's postcodes the Countries/counties/postcodes (CS20400S)window.
Ort	The city of the remittance address.
Land	The country of the remittance address.
Kommun	The county or province of the remittance address.
Visa på karta	Click this to view the remittance location on the map.

The Remittance contact section

Element	Description
Samma som huvud	When this check box is selected, the remittance contact information is the same as the main contact information and the elements below display the main contact information.
Företagsnamn	The name of the supplier's department (to receive the payments), if it is different from the supplier name.
Till	The attention line, if one is used in your company's business letters.
Webb	The remittance contact person's website address (if any).
E-post	The remittance contact person's email address.
Telefon 1	The remittance contact person's primary phone number.
Telefon 2	The remittance contact person's additional phone number.
Fax	The remittance contact person's fax number.

The Payment settings section

Element	Description
Betalningsmetod	The default payment method to be used for the supplier. The payment methods available for selection are those associated with the cash account and marked for use in Leverantörsreskontra. The Payment instructions table (with user-defined columns) appears below if these details were specified for the payment method. An example on the use of payment methods: To pay an invoice issued in EUR using SEK, use the payment method 04. Utlandsbetalningar.
Likvidkonto	The cash account to be used for operations with the supplier.
Avgiftshantering	The party that will pay possible expenses connected with the payment: Payer Beneficiary Shared Service level
Kontotyp för betalning	The bank account to be used for payments to the supplier: IBAN Bank account Plusgiro Giro FIK
Betalning på	An option that defines how to calculate the date by which the supplier should get their payments. You can select one of the following options: Due date: Select this option to pay a purchase invoice so that its payment can reach the supplier before the invoice due date. The payment's pay date is defined as the difference between the document due date and the number of days specified in the Payment lead time field. Discount date: Select this option to pay a purchase invoice so that its payment can reach the supplier when a cash discount is still available. The payment's pay date is defined as the difference between the document discount date and the number of days specified in the Payment lead time field.
Ledtid betalning (dagar)	The number of days required for the payment to be delivered to the supplier. The specified number is used in calculation of pay date for the supplier ledger documents in the Leverantörsfakturor (AP301000) window.
OCR-mask	This is a rule (mask) for how the payment reference number will be displayed. The rule makes sure that the required format is used in data entry windows.
Standard OCR	Allows you to register a default payment reference number to be used on all purchase invoices from this supplier (for example, for recurring invoices).
Betala separat	When this check box is selected, each document should be paid by a separate payment. If this check box is not selected, documents for this supplier may be paid jointly. This option appears only if the Activate Pay separately from Purchase invoices and Suppliers check box is selected in the Leverantörsreskontra (AP101000) window.

The Payment instructions table provides the instruction details for the payment method used by the supplier, if these details have been configured in the Payment methods (CA204000) window.

The Purchase settings tab

This tab provides the default information required for the processing of purchases, such as the shipping terms, the FOB point, the expense account (to record shipping expenses), and the address and contact information. If the supplier has more than one location, this information is the same as that specified for the default location, and changes on this tab update the appropriate settings of the default location.

The Shipping address section

Element	Description
Samma som huvud	When this check box is selected, the shipper's address is the same as the main address and the elements below are populated with the main address information specified on the General info tab.
Adressrad 1	The first line of the shipper's address.
Adressrad 2	The second line of the shipper's address.
Adressrad 3	The third line of the shipper's address.
Postnummer	The location's postcode. You can set up an input validation rule for the country's postcodes in the Countries/counties/postcodes (CS20400S)window.
Ort	The shipper's city.
Land	The shipper's country (by ID).
Kommun	The county or province of the shipper's address.
Visa på karta	Click this view the shipper's location on a map.

The Shipping contact information section

Element	Description
Samma som huvud	When this check box is selected, the shipper's information is the same as the main company information, and the elements below display the main company information.
Företagsnamn	The supplier's shipping department name, if it is different from the supplier's business name.
Till	The attention line as it is used in your company's business letters. This line will be used to direct the letter to the proper person or department.
E-post	The contact person's email address.
Webb	The contact person's website address (if any).
Telefon 1	The primary phone number of the shipper's contact person.
Telefon 2	An additional phone number for the contact person.
Fax	The fax number for the contact person.

The Default location settings section

Element	Description
Platsnamn	The location selected (on the Locations tab) as the default one for the supplier.
Mottagande företagsgren	The branch of your company that receives goods from this supplier.
Zon	The VAT zone of the supplier's default location. If the supplier has been converted from a prospect account or extended from a customer account, the supplier's VAT zone is by default set to the VAT zone of the original account. You can override the default value. If you change the VAT zone for the supplier, the VAT zone of the corresponding business account with the supplier type is automatically set to the VAT zone of the supplier.
Org.nr/Pers.nr	The supplier’s VAT registration ID associated with the location. You can set a rule for this ID in the VAT zones (TX206000) window.
Personnummer	The supplier’s national insurance number associated with the location.
Momsberäkningsmetod	The VAT calculation mode, which defines which amounts (VAT-inclusive or VAT-exclusive) should be entered in the detail lines of a document for a selected supplier in the Leverantörsfakturor (AP301000) window: Select one of the following options: VAT settings: The VAT amount for the document is calculated according to the settings of the applicable VAT. Gross: The amount in the document detail line includes VAT. Net: The amount in the document detail line does not include VAT. You can override this mode at the supplier location, or on document level.
Momsregistreringsnr	The supplier's VAT registration ID associated with the location. You can set a rule for this ID in the VAT zones (TX206000) window.
Skriv ut ordrar	When this check box is selected, an order from the supplier should be printed once the Hold check box has been cleared (if no approval is required) or once the order has been approved.
Skicka ordrar på e-post	When this check box is selected, an order from the supplier should be emailed once the Hold check box has been cleared (if no approval is required) or once the order has been approved. Emailing the order can be required along with printing it; in this case, printing is done first.

The Shipping instructions section

Element	Description
Lager	The warehouse to store the goods from the supplier. This field appears only if the Warehouses functionality is enabled in the Aktivera/inaktivera funktioner (CS100000) window.
Leveransvillkor	The shipping terms used by the supplier.
Leverans via	The carrier used by the supplier.
FOB-punkt	The location where respective obligations, costs, and risk involved in the delivery of goods shift from the seller to the buyer.
Ledtid (dagar)	The number of days needed for the shipment to reach the specified receiving branch when sent from the supplier.

The Receipt actions section

Element	Description
Min. inleverans (%)	The minimum quantity of the items, expressed as a percentage of the ordered quantity, required for the items to be accepted at the warehouse. If a smaller quantity arrives, the items will not be accepted. Larger quantities are accepted as long as their percentage (of the ordered quantity) is less than the percentage specified as the Max. receipt (%).
Max. inleverans (%)	The maximum quantity of the items, expressed as a percentage of the ordered quantity, required for the items to be accepted at the warehouse. If a larger quantity arrives, the items will not be accepted. Smaller quantities are accepted as long as their percentage (of the ordered quantity) is greater than the percentage specified as the Min. receipt (%).
Tröskelvärde inleverans (%)	The minimum percentage of the total purchased items that should be received to complete the purchase order. This setting is used if maximum or minimum percentages are not specified.
Inleveransåtgärd	The action to be performed on receipt of the purchased goods if the minimum, maximum, or threshold receipt conditions are not satisfied. Select one of the following options: Reject: Receipt of the applicable items will be rejected. Accept but warn: Receipt of the applicable items will be accepted, but the system will generate a warning for the line. Accept: Receipt of the applicable items will be accepted.

The Intrastat section

Element	Description
Transportsätt	0 - Unknown 1 - Transport by sea 2 - Transport by rail 3 - Transport by road 4 - Transport by aeroplane 5 - Consignments by posts 7 - Fixed transport installations 8 - Transport by inland waterway

Element

Description

Transportsätt

0 - Unknown

1 - Transport by sea

2 - Transport by rail

3 - Transport by road

4 - Transport by aeroplane

5 - Consignments by posts

7 - Fixed transport installations

8 - Transport by inland waterway

The Locations tab

This tab is available only if the Business account locations functionality is enabled in the Aktivera/inaktivera funktioner (CS100000) window.
The MAIN location is always automatically created for the supplier when you enter the supplier's main address.

You can set a location as inactive or add a new location.
Also, you can set a particular location as the supplier's default location.

Tab buttons

Button	Description
Add location	Navigates to the Leverantörsplatser (AP303010) window where you can add a new location.
Set as default	Sets the selected location as the supplier's default location. You can select only one location as the default one.

Tab columns

Column	Description
Active	When this check box is selected, the location is active. If the check box is cleared, the location will not be available for selection when users create supplier ledger documents.
Default	When this check box is selected, this has been set as the supplier's default location. You cannot directly select or clear this check box; when you change the default by selecting a location and using the Set as default action, the appropriate locations' check boxes are selected or cleared.
Plats	The ID of the location.
Platsnamn	A detailed description of the location.
Ort	The city of the supplier location.
Land	The country of the supplier location.
Kommun	The county or province of the supplier location.
Zon	The VAT zone associated with the shipping location.
Kostnadskonto	The expense account to be used to record expenses incurred by the supplier.
Koddel, kostnad	The corresponding subaccount to be used to record expenses incurred by the supplier.
Inköp EU	The EU expense account used to record expenses made to the suppliers of this class.
Inköp import	The import expense account used to record expenses made to the suppliers of this class.
Inköp momsfritt	The non-taxable expense account to be used to record expenses incurred by the supplier.
EDI-kod	An ID for the entire electronic data exchange used by AutoInvoice
GLN	The global location number. This is an internationally standardised location ID used in electronic data interchange, used by AutoInvoice

The Contacts tab

This tab displays a table showing the supplier's contact persons and their information.
To add a new contact, click Add contact.

To change any of the details of a particular contact, double-click in its row, which opens the Kontakter (CR302000) window.

The table columns

Button	Description
Add contact	Opens the Kontakter (CR302000) window as a pop-up where you can enter a new contact.

Column	Description
Active	When this check box is selected, this person is an active business contact.
Befattning	The position the contact person has in his or her company.
Namn	The name of the contact person.
Ort	The city of the contact person.
E-post	The email address of the contact person.
Telefon 1	The phone number of the contact person.

The Invoice Inbox rules tab

Column	Description
Prioritet	The priority of the rule among the rules of the supplier.
Regel-ID	The ID of the rule.
Description	The description of the rule.
Active	When this check box is selected, the rule is active.
Källfält på faktura	The field on the invoice that is used as the source detail when searching for matching invoices for the rule.
Villkor	The condition that is used on the value of the source field.
Värde	The value that is searched from the source field of the invoice and interpreted according to the selected condition.
Account	The account to which the rule applies.
Koddel	The subaccount to which the rule applies.
Projekt	The project to which the rule applies.
Uppgift	The project task to which the rule applies.
Första godkännare (dokumentnivå)	The initial approver of the invoice on the document level. If an approver is defined for the rule, the invoice has to be imported with an attachment to the Inbox.
Första godkännare (radnivå)	The initial approver of the invoice on the line level. If an approver is defined for the rule, the invoice has to be imported with an attachment to the Inbox.
Periodiseringsnyckel	The deferral code based on value in the xml file.
Plats	The location to which the rule applies.
Branch	The branch to which the rule applies.

The Attributes tab

This tab contains the list of supplier attributes defined in the associated supplier class.
You specify the value of the attributes from the list, if required.

Column	Description
Grupp	The description of the attribute.
Obligatoriskt	When this check box is selected, specifying the attribute value is required.
Värde	The value of the attribute.

The Activities tab

This tab has a table with the list of activities associated with the supplier.
You use this tab to associate particular tasks, events, and other activities with the supplier.

Tab buttons

Button	Description
Add task	Opens the Uppgift (CR306020) window where you can create a new task.
Add event	Opens the Uppgift (CR306020) window where you can create a new event.
Add email	Opens the Send (CR306015) window where you can send an email to the supplier.
Add activity	Contains a menu with options that correspond to the list of available activity types. By clicking on a menu option, you open the Activity (CR306010) window where you can create an activity of the corresponding type.

Tab columns

Column	Description
Type	The type of the activity.
Översikt	The description provided for the activity.
Status	The status of the activity.
E-poststatus	The status of the associated email message (if applicable).
Startdatum	The start date and time of the activity.
Skapad vid	The date and time when the activity was created.
Använd tid	The total time spent on the activity.
Arbetsgrupp	The work group the activity is assigned to (if any).
Uppdragsägare	The user name of the user to whom the activity is assigned.
Relaterad enhetsbeskrivning	The entity that this activity is associated with.
Projekt	The project code connected with the activity.
Uppgift	The project task connected with the activity.
Frisläppt	When check box is selected, the activity has been released.

The General ledger accounts tab

This tab shows the default general ledger accounts for this supplier.
For a new supplier, the accounts and subaccounts displayed on this tab are by default those specified for the supplier class that you have selected on the General settings tab; however, you can select other accounts and subaccounts.

If the supplier has more than one location, some of these accounts are associated with the default location, and changes on this tab update the appropriate settings of the default location.

Column	Description
Leverantörsskuld	The liability account used to record the balance of supplier ledger transactions related to the supplier.
Koddel leverantörsskuld	The corresponding subaccount used with the account to record the balance of supplier ledger transactions related to the supplier.
Kostnadskonto	The expense account used to record expenses incurred for the supplier.
Inköp momsfritt	The non-taxable expense account used to record expenses made to the suppliers of this class.
Inköp EU	The EU expense account used to record expenses made to the suppliers of this class.
Inköp import	The import expense account used to record expenses made to the suppliers of this class.
Koddel, kostnad	The corresponding subaccount used to record expenses incurred for the supplier.
Rabattkonto	The account used to record the discount amounts for discounts received from the supplier. The field is available only if the Customer and supplier discounts functionality is enabled in the Aktivera/inaktivera funktioner (CS100000) window.
Koddel rabatt	The corresponding subaccount used to record the discount amounts for discounts received from the supplier. The field is available only if the Customer and supplier discounts functionality is enabled in the Aktivera/inaktivera funktioner (CS100000) window.
Kassarabatt	The account used to record the cash discount amounts received from the supplier due to payment terms.
Koddel kassarabatt	The corresponding subaccount used to record the cash discount amounts received from the supplier due to payment terms.
Förskottsbetalning	The account used to record the prepayments paid to the supplier.
Koddel förskottsbetalning	The corresponding subaccount used to record the prepayments paid to the supplier.
Upplupna kostnader	The liability account to be used to accrue purchase order item amounts for items received from this supplier, if the option Supplier is selected in the Use purchase accrual account from field in the posting class(es) (the Bokföringsklasser (IN206000) window) for the items.
Koddel upplupna kostnader	Depending on the rule in the Combine purchase accrual sub. from field in the posting class(es) (the Bokföringsklasser (IN206000) window) for the purchase order items received from this supplier, this subaccount can be used as the source for one or more of the segment values of the purchase accrual subaccount to be used with the purchase accrual account.
Ankomstregistrering	The account to temporarily record expenses that require reclassification.
Koddel ankomtsreg.	The corresponding subaccount to temporarily record expenses that require reclassification.

The Tax agency settings tab

This tab only appears if a tax agency is selected as a Supplier no.
You use this tab to provide tax agency settings.

The VAT report settings

Element	Description
Standard momsperiodtyp	The type of VAT period that defines the frequency of reporting VAT to a tax agency. The following options are available: Half-months: A VAT report is filed twice a month, on the 15th calendar day and the last day of the month (regardless of the number of days in the month). Month: A VAT report is filed once a month. 2 months: A VAT report is filed once in two months. Quarter: A VAT report is filed once a quarter (that is, every three calendar months). 6 months: A VAT report is filed twice a year (that is, every six calendar months). Year: A VAT report is filed once in a calendar year. Financial period: A VAT report is filed once a financial period.
Använd räkenskapsperiodens slutdatum som momsperiod, inte verifikationsdatum	If this check box is not selected, it is the document date that is used for calculation of VAT. Note that the VAT periods and the financial periods configured in the system can differ. If you select the check box, it is the end date of the period on the document that is used for calculation of VAT. Then the VAT will always follow the posted period end date, and the document date will not affect the VAT reporting period. Example: The periods: 04-2022 - starts on 01 April and ends 30 April 2022 05-2022 - starts on 01 May and ends 31 May 2022 If the document date is 30 April 2022, but the period is set to May. Then the VAT will use the last date in period 5 for the document, which is 31 May. The date used for the VAT calculation will then be 31.05.2022 - and not 30.04.2021. For the monthly-based VAT report, the system will report it for the VAT period 05-2021. Select the check box if you want the VAT to always follow the posted period end date.
Uppdatera stängda momsperioder	When this check box is selected, closed VAT periods will be updated with data from new documents associated with the VAT period.
Generera momsfaktura automatiskt	When this check box is selected, VAT invoiced will be created automatically.
Avrundning skatterapport	The rounding rules to be used to calculate the VAT amount on VAT reports to this tax agency. You can select one of the following options: Mathematical Ceiling Floor
Decimaler momsrapport	The decimal precision to be used to calculate the amounts on VAT reports for this tax agency.
Använd valutadecimaler	When this check box is selected, the decimal precision of the currency selected as this tax agencies' default currency, will be used for reports.
Kompletterande momsbelopp	The limit when a supplementary report should be sent to the government.

The EC sales list settings

Element	Description
Periodtyp för periodisk sammanställning	The default EC sales list reporting period that will be suggested on the first VAT periods created. None: No EC sales list is filed. Monthly: The EC sales list is filed once a month. Quarterly: The EC sales list is filed once a quarter (that is, every three calendar months). Monthly and quarterly: The EC sales list is filed both monthly and quarterly. Yearly: The EC sales list is filed once in a calendar year.
Periodisk sammanställning - avrundning	The rounding rules to be used to calculate the tax amount on EC sales list reports to this tax agency. You can select one of the following options: Mathematical Ceiling Floor
Periodisk sammanställning - noggrannhet	The decimal to be used to calculate the sales amounts on EC sales list reports for this tax agency.
Använd valutadecimaler	When this check box is selected, the decimal precision of the currency selected as the basis currency will be used for the EC sales report. The check box will automatically be selected when the precision is equal to the company precision. A message appears to notify you when this happens.

The Default VAT accounts

Element	Description
Utgående moms	The account to be used as the default VAT payable account for a new VAT created for the selected tax agency in the VAT (TX205000) window. You can overwrite this account on the General ledger accounts tab of the VAT (TX205000) window, if needed.
Koddel utgående moms	The subaccount to be used as the default VAT payable subaccount when a new VAT is created for the selected tax agency in the VAT (TX205000) window.
Ingående moms	The account to be used as the default VAT claimable account for a new VAT created for the selected tax agency in the VAT (TX205000) window. You can overwrite this account on the General ledger accounts tab of the VAT (TX205000) window, if needed.
Koddel ingående moms	The subaccount to be used as the default VAT claimable subaccount when a new VAT is created for the selected tax agency in the VAT (TX205000) window.
Konto för skattekostnad	The account to be used as the default tax expense account for a new VAT created for the selected tax agency in the VAT (TX205000) window. You can overwrite this account on the General ledger accounts tab of the VAT (TX205000) window, if needed.
Koddel för skattekostnad	The subaccount to be used as the default tax expense subaccount when you create a VAT for the selected tax agency in the VAT (TX205000) window.

The Pending VAT settings

This section is available only if the VAT reporting functionality is enabled in the Aktivera/inaktivera funktioner (CS100000) window.

Element	Description
Bokföringsmetod för moms	The method that determines the way the pending VAT associated with the agency are recognised. The following options are available: On payments: When this option is selected, VAT is recognised based on payments applied to documents. On documents (default): When this option is selected, VAT is recognised based on taxable documents. Payments are not considered in this case.
Ref.nr. för ingående moms	An option that determines how the system assigns reference numbers to pending VAT entries generated by the VAT recognition process in the Recognise input VAT (TX503500) window. The following options are available: Document ref. no.: The system uses the reference number of the original document as the reference number of the VAT entry. Payment ref. no.: The system uses the reference number of the payment as the reference number of the VAT entry. Manually entered (default): You enter a number manually.
Ref.nr. för utgående moms	An option that determines how the system assigns reference numbers to pending VAT entries generated by the VAT recognition process in the Recognise output VAT (TX503000) window. The following options are available: Document ref. no.: The system uses the reference number of the original document as the reference number of the VAT entry. Payment ref. no.: The system uses the reference number of the payment as the reference number of the VAT entry. VAT invoice no.: The system generates a new number for an entry once the VAT recognition process has completed. The system uses the number series specified in the VAT invoice numbering field in this window. Manually entered (default): You enter a number manually.
Numrering på momsfaktura	The number series that the system uses for reference numbers of the VAT recognition entries. These numbers are shown in the VAT doc. no. column in the Recognise output VAT (TX503000) window. This field is available only if the VAT invoice no. option is selected in the Output VAT entry ref. no. field.

The Mailing settings tab

The Mailing settings tab displays the mailings that are set up for the supplier.
Mailings are used to set up sending electronic versions of specific documents to supplier contacts and company employees specified as recipients for the suppliers.

By default, mailings selected for the supplier class are listed, but you can select other mailings from the list of mailings defined in the Purchase order preferences (PO101000) and Leverantörsreskontra (AP101000) windows.

For details on setting up mailings for suppliers, see: Set up mailings for suppliers

The tab includes the Mailings table, which has the list of mailings, and the Recipients table, with the list of recipients.

The Mailings table

Column	Description
Utskick	The ID of this mailing.
Branch	The branch of the organisation on behalf of which the emails will be sent for this mailing.
E-postkonto	The system email account to be used by default for sending this mailing's emails to the supplier. If no account is specified, the system account specified for the supplier class will be used.
Rapport	The Purchase order or Leverantörsreskontra report to be used as the email's body for this mailing, if the mailing uses a report rather than an email template (notification template).
Formulärmall	The notification template to be used to generate personalised emails for the mailing. For each mailing, either a report or a template can be specified.
Format	The format in which the document based on the report (if applicable) will be sent by default if no other preferences have been specified for recipients. Select one of the following options: Text, HTML, Excel, or PDF.
Active	A check box that, if selected, indicates that this mailing is active for this supplier.
Åsidosatt	When this check box is not selected, the supplier class mailing will be used as it is.

The Recipients table

Column	Description
Kontakttyp	The type of contact to receive emails for the selected mailing. Specify one of the following options: Primary: The contact specified as the supplier's primary contact Remittance: The contact specified as the supplier's remittance contact Shipping: The contact specified as the supplier's shipping contact Employee: The employee of your company who handles the supplier's documents or is otherwise associated with the supplier Contact: Any additional contact of the supplier
ID	The recipient of the selected type.
E-post	The email address of this recipient.
Format	The format in which the document (if applicable) will be sent to this recipient. Select one of the following options: Text, HTML, Excel, or PDF.
Active	When this check box is selected, this contact is active. Only active recipients receive the emails.
Hemlig kopia	When this check box is selected, this contact will receive blind carbon copies (Bcc) of the emails.

The Webhook notifications tab

This tab is visible for a supplier, if the Webhook notifications check box on the General information tab is selected and saved for that specific supplier.

Knapp	Beskrivning
Visa feedback från meddelanden	Öppnar fönstret Webhook-meddelande, feedback där du kan se meddelanden som mottagits från det externa integrationssystemet.
Skicka meddelandet på nytt	Skickar meddelandet på nytt.

Kolumn	Beskrivning
Klart	Om meddelandet skickats visas True i kolumnen. If it failed, the value is False.
Händelse	Här anges om ett konto skapats eller uppdaterats. En av följande händelser anges: Enhet skapad Enhet uppdaterad Enhet raderad - är bara tillgängligt för konton Dokumentstatus är ändrad Extern åtgärd är utlöst
Status	Anger meddelandets status: Skickad Skickad på nytt Tillgänglig Förbrukad
Källa	Här visas varifrån händelsen skickats. Visma.net ERP Om detta är källan, kan statusen vara Skickad eller Skickad på nytt. API:er Om detta är källan, är statusen Tillgänglig. Den kan då skickas till det externa integrationssystemet. Extern integratör Om detta är källan, är statusen Förbrukad. Kunden bekräftar att meddelandet mottagits.
Dokumentstatus	Anger att dokumentet har en ny status. Till exempel, när en försäljningsorder ändrar status från Parkerad till Öppen.
Användare	Användaren som gjort en ändring i enheten.
Datum	Datumet då ändringen gjordes.
Meddelande	En unik meddelandeidentitet som skickats.